Welcome to Parent Night for Polo 2014

1. Welcome to Parent Night for Polo 2014

2. Riding the Success of 2013/2014 Conference Championships BOYS WATERPOLO/GIRLS WATER POLO/BOYS SWIMMING/GIRLS SWIMMING/ BOYS DIVING/GIRLS DIVING

3. Welcome to Parent Night for Water Polo • Aquatics Board Officers • President, OPEN • Vice President, Mike Guy madguys@comcast.net • Treasurer, Dave Blevins daveblevins@comcast.net • Secretary, Suzanne Hensley suzanne.hensley@takeda.com • Polo Rep - Girls, A. Fulton/B. Henegerfultonsfive@comcast.net • egillis75@sbcglobal.net • Polo Rep – Boys. S. Alin/OPEN theallins@comcast.net • BVBBC Rep, Laurie Danielson lauriedlehman@gmail.com • At Large Members: • Fundraising , OPEN • Golf Tournament Lead: Dave Blevins • BV Invite Swim Meet Lead: Jack Batchelor • Polo Photographer, Saralin Alin • Hospitality, OPEN

4. What the Boosters Do: • We support and subsidize the Aquatics Program to ensure the program doesn’t go away. • Subsidize the costs for players • Stipends for assistant coaches • Tournament entry fees, hotels • Equipment: Balls, caps, goals, sheds, chairs, lights… • Team Game Day shirts • Awards, Awards Nights • Web site – www.bvaquatics.com • Support the Head Coaches

5. What our budget looks like: • Revenues • Net Family Contributions: $7,200. • Fund Raising • Car Wash: $ 500. • Chipotle:$ 500. • Golf Tournament: $ 5000. • Total Net Revenue: $ 13,220. • Expenses • Tournaments/Sections: $ 7,365. • Equipment: $ 2,550. • Coaches: $ 5,500. • Awards/Sr. Night/Misc: $ 1,844. • Total Expenses: $ 17,259. • 2014 Water Polo Deficit: $ <4,039.> • Summary: • $421 cost per participant • $225 contribution per participant • $196 fundraising required per participant (if all 41 participants pay/actual projected is $146 per participant) • At current 30% non-payment rate $245 fundraising required per participant

6. How we generate the Funds - Fundraising programs • Family Contributions – breaks down to $225 per athlete with multi-player discounts • *special circumstances and considerations can be discussed directly and privately with Dave Blevins. Information will be kept in strict confidence. Please do so no later than September 5th. • Our Goal: • Minimize the “nickel and diming” of Aquatics families. • Identify opportunities to gain community monies. • Corporate Sponsorships – Pool Deck signs / banners • Major Fall Fundraiser • BV Boosters Golf Tournament • October 6th (Monday) at NorthRidge Country Club • Silent Auction Donations • Dessert Auction Donations • Tournament Volunteers http://www.signupgenius.com/go/10C0A4FA9AD2EA75-golf/ • Play or Sign Up Golfers • Major Spring Fundraiser • BV Invitational Swim Meet • It requires participation from EVERY family.

7. Season / Meet Positions: • Game Videographers (2 /4) openings • These are full season commitments so they require being at all meets, filming races, working with coaches on what they’d like to record. • Game book scorekeeper (2-3 parents for rotation professional training will be provided) • Colorado Scorekeeper (2-3 parents for rotation)

8. Need more Parents on the Board • Officer Positions: • President • Is responsible for setting the agenda and for notifying the Booster Board and the Head Coaches of all board meetings. Hosts the monthly Board Meetings. Shall provide communication between the Aquatics Booster Board and the School Administration (Athletic Director, Facilities Coordinator, Principal…). Shall attend BVBBC meetings when possible and support the Boosters’ rep to the BVBBC. • Past President (1 year transition when applicable) • Shall assist the new President in his/her orientation to office and provide continuity from the past administration to the new one. Shall exist for a period of one year from the time a new President takes office. The Past President may work on special projects deemed appropriate by the Booster Board.

9. Vice President • Shall assist the President managing the needs and operations of the Organization. Drafting agendas, communications, special projects. • Treasurer • Is responsible for all transactions related to the income and outflow from the Boosters’ General Fund Account. Works closely with the President, Board and Coaches to prepare season budgets. Monitors the actual expenses for each budgeted item throughout the season. Prepares a status report for each Booster Board meeting. Will prepare financial reports for review by the Aquatics Board. • Secretary • Is responsible for taking notes and preparing minutes of the actions and activities of all meetings of the Booster Board. Minutes should be summarized and distributed to the Boosters Board within 72 hours. Minutes should be posted on the Boosters website.

10. Swim Rep / Polo Rep / Dive Rep • Acts as a liaison between the Head Coaches, Board and families. Pursues parent help for team needs. Works with Head Coaches to ensure all needs for any away tournaments are handled (drivers, registration fees, paperwork, payments, hotel rooms, rates, meal allowances…). Oversees other needs like Team shirts, Senior night, Senior gifts, Awards night (date, location). • BVBBC Rep • Attends monthly BVBBC Boosters meetings. Represents the Aquatics group in voice and votes to ensure best interests of Aquatics program are protected. Reports the highlights of BVBBC meetings to the Aquatics Board at monthly meetings. Helps coordinate any responsibilities Aquatics has to BVBBC. • Fundraising Chairperson • Coordinates fundraising events throughout the season. Recruits parent volunteers to help with breakfasts, business signage sponsors, team dinner nights like Round Table, Chipotle, Mountain Mikes. (secure dates, times, paperwork, announcements…).

11. Webmaster (Team Unify) • Manage the content and timely postings on the Aquatics Website. Aquatics has transitioned to Team Unify for easier posting and communication. Webmaster ensures Board members and Coaches have necessary access for submitting, posting information and communicating with the Aquatics membership. Confirms that email lists match the lists of the Coaches. Helps with set up and monitoring new Aquatics logowear store. http://bvaquatics.logosoftwear.com • BV Boosters Golf Tournament Shadow Lead (2016) • Aquatics lead to coordinate sponsorships, donations, golf participants and volunteers. New lead will be needed in 2016 and would benefit from shadowing in 2014 and 2015. • BV Invitational Swim Meet Committee (need at least 3 people) • Email, call and coordinate team registrations. Coordinate the set up, the vendors, volunteers… • There will be help for those who sign up.

12. Visit the Website: www.bvaquatics.com

13. Coaches Presentation Girls Head Coach Devon Bisquera Boys Head Coach Brad Petersen Communication: Email is critical. Pleaser make sure Coaches have all parent emails to ensure parents and players are on same page. Academics Coaches expect a minimum of a 3.0 for all players. Academics come first but they can affect playing time. Code of Conduct (practice, games, tournaments…) School’s policy for communicating issues with Coaches. Player should address Coach 1 on 1, privately and respectfully (if JV, start with JV / Asst. Coach) Next step is parent to follow up with Coach via email, phone or away from practice or game. Coaches should not be addressed or confronted during practice or games. (if JV / Asst. Coach, then escalate issue to Head Coach) Next step is Booster Board and AD. Bring issue to Booster Board and they will help communicate with AD. Expectations: Players signed contracts with Coaches on expectations and parents should be aware too. Any questions, please Email coaches. Tournaments, Sections… all parent drivers need to be registered with school and fingerprinted at District Office. Go to main office for papers. If your fingerprints are on record with district, you just need to register with school.