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Webcasting Considerations

Webcasting Considerations. Gary Gildert, Alan Rossiter, Chris Tagoe. Why Bother?. Widely dispersed membership Share technical program with other sections Outreach to student chapters. AIChE Webcasting Experience. AIChE Webinars East Tennessee LS: Remote Presenters

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Webcasting Considerations

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  1. WebcastingConsiderations Gary Gildert, Alan Rossiter, Chris Tagoe

  2. Why Bother? • Widely dispersed membership • Share technical program with other sections • Outreach to student chapters

  3. AIChE Webcasting Experience • AIChE Webinars • East Tennessee LS: Remote Presenters • South Texas Section: Meeting Webcasts (2010) • Virtual Local Section (2011) • Texas Energy Forum “Webinar” (2011)

  4. Issues to Consider • Volunteers & technical competence • Hardware & software • Changes to meeting format • Limitations on central meeting venues • Satellite meeting venue requirements • Individual (home) access vs. group meeting • Financial cost

  5. Webcasting Satellite Considerations • Venue • Equipment • People

  6. Places to Meet • North Houston group has tried several venues • Local College • Free • AV equipment available – working? • No feed or drink after hours • Restaurant • Good food and drink • Questionable AV equipment • Could be noisy

  7. Satellite Location Equipment • Computer • Webex Software • Windows PC < 5yrs • Have a spare • Sound card? • Projection Equipment • Room layout • Testing • TV • iTunes, Media Player • Youtube.com • Webex • Sound Equipment • “Tinny” is ok • Distortion is bad • Consider sound card • Internet connection • < 100 kbps bad • 250 kbps ok • > 1,000 kbps is normal • Webcam • Ask questions live • TEST

  8. Two roles = Two people • General organization • Registration • Finances • Coordinate with venue manager • Technical • PC setup • Audio and Video setup • Link to central

  9. Main Site Volunteers • Meeting chair • Timing • Questions from floor • Moderator • webcast host; • contact with satellites; • controls access/mutes • Local equipment support volunteer (geek) • Tech/web savvy • Experience with AV systems • Redundancy: Need to cover absences

  10. Changes to meeting format • Strict(er) timing of announcements, presentation, and end • Additional set-up & testing • Ensure PowerPoint presentations work with Webex (e.g., video clips & sound bites) • Podium etiquette (educate presenters) • Q&A Discipline

  11. Limitations on central meeting venues • Internet access (ethernet preferred) • Confirm compatibility of equipment (sound system) • Lighting for webcams

  12. Main Location Equipment • Computer • Webex Software • Windows PC < 5yrs • Have a spare • Sound card? • Projection Equipment • Room layout • Link to PC • Testing • PowerPoint • Webex • iTunes • Internet connection • Hardwire better • < 100 kbps bad • 250 kbps ok • > 1,000 kbps is normal • Webcam • Headshot of speaker • Link with audio • TEST

  13. Audio Equipment • Local sound (mixer) • Podium mic • Lapel mic • Wireless mic • Audio from presentation • from Webex • Feedback! • Open mic • Signal to Webex • Dedicated mic!!! • Simple & reliable • No pres. sound • No Live Q&A • Mixer to presenter's PC? • No control • Mixer to aux PC?

  14. Hardware & software • AIChE Software Standard: Webex • 3 laptops + spares, web-enabled • Internet connections (ethernet preferred) • Microphones • Sound mixer • Webcams • Cables (including power). Beware tripping hazard!

  15. Have Fun • Meet new people • Learn new skills • Contribute to the benefit of others Gary Gildert, Alan Rossiter & Chris Tagoe 31 March 2012

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