Simon Moy - Project Manager – ABF implementation – Outpatients
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Simon Moy - Project Manager – ABF implementation – Outpatients Annette Gilchrist – Project Officer – ABF Implementation - Outpatients. The Victorian Experience – implementing a classification and reporting process for acute non-admitted activity. Previous vs Current - Outpatients.

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Simon moy project manager abf implementation outpatients

Simon Moy - Project Manager – ABF implementation – Outpatients

Annette Gilchrist – Project Officer – ABF Implementation - Outpatients

The Victorian Experience – implementing a classification and reporting process for acute non-admitted activity



What is the non admitted clinic management system nacms
What is the Non-admitted Clinic Management System (NACMS)? Outpatients

  • Electronic registration system

  • 17 fields + contact details

  • Clinic ID MUST be unique

  • Accessed via the healthcollect portal

  • 41 ABF health services



Non admitted clinic management system implementation stage 1
Non-admitted Clinic Management System – Implementation – Stage 1

  • VACS hospitals – sent out their VACS schedule

  • Other hospitals – start from scratch – listing all clinics

  • Health services submitted clinic details to Department of Health (DH)


Non admitted clinic management system implementation stage 2
Non-admitted Clinic Management System – Implementation - Stage 2

  • Approx 3500 clinics submitted by hospitals

  • All clinics reviewed by DH

  • Clinics were approved or followed-up

  • Review process took 8-12 weeks – resource intensive


Non admitted clinic management system implementation stage 3
Non-admitted Clinic Management System – Implementation - Stage 3

  • Bulk upload to NACMS

  • System went ‘live’ in March 2012



S10 form
S10 form Stage 3

  • Collects aggregate service event activity

  • Only clinics registered on NACMS display on S10

  • No registration = No activity data

  • Unique clinic ID is the link b/n classification, counting and costing


What have been the challenges
What have been the challenges? Stage 3

  • Initially extremely resource intensive for DH

  • Identifying non-admitted services to register

  • Ensuring only eligible acute clinics registered

  • Ongoing – resource required

  • Completeness/quality of information


What are the benefits
What are the benefits? Stage 3

  • Huge database of clinics

  • Linkage between classification, counting and costing

  • Hospitals manage their own clinic registrations

  • Hospitals can view the clinic status at any time

  • Electronic vs paper


The future
The future Stage 3

System enhancement

  • Ability to save multiple Tier 2 classes against a single clinic – necessary to accommodate annual changes to the Tier 2 classification