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Discover effective formatting techniques for letters, memos, and tabs in Microsoft Word. Learn about margins, alignment, and line spacing to enhance your documents. Explore types of tabs, such as left, center, right, and decimal, as well as how to set and move them using the ruler bar. Understand the structure and style of letters, including elements like letterhead, punctuation, and spacing. Gain insights into writing professional memos, including proper headings and formatting. Streamline your document presentation with these essential tips.
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Tabs, Letters, & Memos Word #2
Formatting • Margins are the blank area around the top, bottom, and sides of a page • Alignment refers to the position of text between the margins • Types of alignment include • Left • Center • Right • Justified
Formatting (cont) • Line spacing is the amount of space between lines of text • A bullet is any small character that appears before an item • Example 1 • Example 2 • Example 3 • The Show/Hide button shows the formatting in the document, specifically the amount of spacing. • Show/hide button is located in the Paragraph group
Tabs • Default Tabs are .5 inches • Four Types of tabs • Left • Center • Tabs can be set by using the tab box located to the left of the ruler bar • Right • Decimal
Tabs (cont) • The path to set tabs using the paragraph group • Paragraph Group > Dialog Box > Tabs
Tabs (cont) • The tab dialog box can also be opened by double clicking on a tab on the ruler bar • Solid, dashed, or dotted lines which fill-in blank space before a tab are called • Leader lines • Dot Leader line
Tabs (Cont) • Clear Tabs • Click and Drag off the ruler bar • Move Tabs • Click and drag to new location on the rule bar
Letter & Its Parts • Letterhead • Usually located at the top of a sheet of paper • Consists of company name, address, phone/fax, website
Letter & Its Parts (cont) Letter Styles • Block Style • Each line begins at the left margin • Modified Block • Date & Signature block begin at the 3.0 position Punctuation • Open • No punctuation after the salutation or complementary close • Mixed • Colon after the salutation • Comma after the complementary close
Letter & Its Parts (cont) • Letters should be vertically centered on the page. The Path to vertically center Page Layout Tab > Page Dialog Box > Layout Tab • When no letterhead exists the writers address should appear two lines immediately above the date or below the signature block • If the composer does not type the letter the typists initials should appear below the signature block • The Enclosed or attached line indicate that there is something more in the envelope • CC on the bottom of a letter means that some have received a Complementary copy
Memo • Memo is another name for memorandum • Memos are short message sent between people in the same company or organization • The headings of a memo should be typed in all caps • Heading of a memo • TO • FROM • DATE • SUBJECT
Memo (cont) • The information in each line of a heading should all align at the same tab TO: Johnny Smith FROM: Jo Teacher DATE: March 3, 2008 SUBJECT: HOW TO WRITE A MEMO
Memo (cont) • Spacing • Body is single spaced with a double space between paragraphs • First paragraph begins with a triple space after the subject line • The reference initials are typed double spaced after the last line of a memo
Memo (cont) • Memos are different from letters and e-mails in that a memo is directed to an organization or company. A letter or e-mail is to an individual person. • Shortcuts for QUICK CAPS/Change Case • Shift + F3 • Change case button
