ERSO Staff Meeting November 4, 2011

1. ERSOStaff MeetingNovember 4, 2011 Engineering Research Support OrganizationUniversity of California, Berkeley

2. Agenda • Welcome and ERSO Updates • Snowball Toss • Silent Opera • Group Activity • Wrap Up Engineering Research Support OrganizationUniversity of California, Berkeley

3. Welcome to ERSO Engineering Research Support OrganizationUniversity of California, Berkeley

4. ERSO Mission & Priorities Help our Faculty initiate and pursue world class Research. • Attract and retain staff that value professional excellence and customer service • Create an infrastructure that promotes efficiency, provides transparency and facilitates compliance • Encourage continuous improvement through feedback from faculty, researchers and staff Engineering Research Support OrganizationUniversity of California, Berkeley

5. ERSO Stats • $94M in research expenditure FY11 (12% increase from FY10) • 2.1 research proposals submitted per working day • ~$240M awarded in 2011 • ~15,000 business requests processed in FY11 (7% increase from FY10) • ~794 GSRs hired per fall semester • ~1717 employees (academic & staff) served • 68 Central Administrative FTE delivering services Engineering Research Support OrganizationUniversity of California, Berkeley

6. Engineering Research Support OrganizationUniversity of California, Berkeley

7. Engineering Research Support OrganizationUniversity of California, Berkeley

8. Engineering Research Support OrganizationUniversity of California, Berkeley

9. Engineering Research Support OrganizationUniversity of California, Berkeley

10. Looking Ahead Budget Outlook OE Initiatives BearBuy CalTime Cal Planning & Cal Answers Shared Services Be informed, stay engaged & prepare for change Engineering Research Support OrganizationUniversity of California, Berkeley

11. Earthquake Preparedness Refresher Campus Guidelines  1. DROP: Drop to the floor. 2. COVER: Seek sturdy overhead protection such as a desk, work bench, or room corner away from the windows. 3. HOLD: Hold on to the protection you’ve chosen and be prepared to move with it until the shaking stops. 4. EVACUATION:                      - Take car keys and small personal items.                      - Evacuate immediately following shaking and proceed to designated Emergency Assembly Area's (EAA) found on the building's emergency procedures poster and in the Building Emergency Plan. - Follow Building Coordinator instructions. - DO NOT ATTEMPT TO RE-ENTER BUILDING! Additional Information at UC Office Of Emergency Preparedness website: http://oep.berkeley.edu/emergencies/earthquakes/index.html Engineering Research Support OrganizationUniversity of California, Berkeley

12. Earthquake Preparedness Refresher Warning Systems Sirens / Public Address SystemThe four hazard warning sirens are strategically located across the campus to cover the main campus and adjacent campus facilities.  The University of California Police Department activates these sirens.  Depending on the incident, either or both sirens and public address announcements may be transmitted over this system.  Upon hearing a siren, or in any campus-wide emergency, individuals should access one of the following sites to acquire information relating to the situation: Engineering Research Support OrganizationUniversity of California, Berkeley

13. Warning Systems WarnMeThe proactive notification system. Affiliated community members (faculty, staff, and students) must visit warnme.berkeley.edu and submit their contact information. In the event of an emergency, officials at UC Berkeley will use the system to broadcast a message to those registered users, reaching them directly at the phone numbers or email addresses they have specified. For more information about WarnMe, and to add your contact information to the system, visit warnme.berkeley.edu. Out-of-Area 800 Service Emergency Information Line:      1-800–705-9998This toll-free number allows recorded messages to be accessed by any standard, cell or pay phone, free of toll charges. Public Affairs, working in conjunction with the Police Department, updates this message as the situation evolves. Web site: emergency.berkeley.eduThe off-site alternate emergency Web presence is reachable anytime, from anywhere.   Like the 800 service, this web-site would not impacted by local area power failures or other crisis conditions. Radio Station: KALX 90.7 FMThe campus radio station, broadcasting at 500 watts, will be utilized to disseminate emergency information during critical incidents and disasters. Engineering Research Support OrganizationUniversity of California, Berkeley

14. Earthquake Preparedness Refresher Building Guidelines Stay in the building unless the internal alarms go off to indicate that you should evacuate. Follow campus earthquake guidelines How does the building know when to evacuate? Building Coordinator is notified by emergency personnel Building Coordinator and other building staff will do a visual inspection of the building after an earthquake and will initiate evacuation if deemed necessary All building safety committee members will do a visual inspection of their immediate area and will notify building coordinator of minor damage and will pull alarm if major damage is found If you notice building damage notify your Building Coordinator or Department Safety Coordinator immediately Engineering Research Support OrganizationUniversity of California, Berkeley

15. SNOWBALL TOSS I feel grateful for… Engineering Research Support OrganizationUniversity of California, Berkeley

16. SILENT OPERA Silent Directors These are the only people who know the objective. They can only give nonverbal instructions. • X XX X XX Verbal Instructors These people and can only give verbal instructions based on information received from the silent directors. They cannot see the workers. • X X • X X Blindfolded Workers These people must accomplish the objective by the verbal instructions given to them. Engineering Research Support OrganizationUniversity of California, Berkeley

17. SILENT OPERA 6 Silent Directors Black, Orangeand Green Dots 10 people per team 2 Verbal Instructors Red Dots 2 Blindfolded Workers Blue Dots Engineering Research Support OrganizationUniversity of California, Berkeley

18. SILENT OPERA DEBRIEF… Was it frustrating not knowing the objective? How did it feel knowing the objective but not being able to communicate it? Was it difficult relying on other people to accomplish the objective? Was there anything that surprised you about how you participated in this activity? Anything that surprised you about your colleagues? Did this experience resemble how we interact in the work place? Reactions? Observations? Lessons? Engineering Research Support OrganizationUniversity of California, Berkeley

19. GROUP ACTIVITY What changes can ERSO make to run more efficiently? • Ideas need to be: • Within ERSO control • Not have system limitations • Provide value to the organization Instructions: 1. Discuss for 20 minutes 2. Write ideas on flip chart 3. Select a presenter to report back Engineering Research Support OrganizationUniversity of California, Berkeley

20. Group Report Back 5 minutes each Engineering Research Support OrganizationUniversity of California, Berkeley

21. WRAP UP… Review ideas at upcoming Sr. Staff meeting Determine what follow up actions are necessary Report back to all staff decisions made or next steps to be taken Continue communicating and providing updates as we get them regarding OE initiatives Thank you for your energetic participation today! Engineering Research Support OrganizationUniversity of California, Berkeley