CTE
This document outlines the processes for monitoring and enhancing data quality within the Career and Technical Education (CTE) system in Texas. It highlights essential monthly meetings with district leaders for progress review through the Public Education Information Management System (PEIMS) and specifies the required documentation for student participation in CTE programs. Emphasizing Chancery coding accuracy and the importance of compliance, this guide aims to ensure adherence to standards and streamline funding processes. Regular updates and feedback mechanisms are also discussed for continuous improvement.
CTE
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Presentation Transcript
CTE DATA QUALITY 2007 - 2008
DATA QUALITY PROCESS • Monitor all data that impacts funding or compliance. • Monthly meetings with principals, superintendents, and central office department heads for review of progress through status reports
PEIMS • The Public Education Information Management System (PEIMS) is a statewide student and staff database supervised by the TEA and composed of data from all public school districts and Charter Schools in Texas with a standard set of reports available on the Internet
PEIMS DOCUMENTS • TEA - www.tea.state.tx.us - • PEIMS Data Standards • TEA Student Attendance Accounting Hdbk. • Job Aids and Training on Edit+ • Houston ISD - www.houstonisd.org • Data Quality Manual (FSC) • HISD Guidelines (FSC) • PEIMS Calendar • PEIMS Checklist • SISHELP (Technology)
SUMMER PEIMS REPORTSSuperintendent’s Semester Report ofCareer & Technology Education Eligible Days
REQUIRED DOCUMENTATION • CTE teacher’s gradebook • Student’s Official Grade Report • Official Schedule Change Document • Withdrawal Form • SAEP Records • Comprehensive or Technical Family and Consumer Science Education • Student’s Supervised Career Connections Experience for Each Semester
REQUIRED DOCUMENTATION (Cont.) • Written Training Agreements for Paid and Unpaid Work-based Learning • Visitation Itinerary Documentation Every Six Weeks • Course Completion Records
CHANCERY CODING • Chancery automatically pulls the contact hours for CTE courses so it is essential that coding is done properly- • Select the correct course • Make sure the teacher is certified • Make sure the course meets the correct amount of time:
CHANCERY CODING Average minutes per day in CTE class: Code V1 45 – 89 Code V2 90 – 149 Code V3 150 - 180+ Average minutes per day must be computed by reviewing a complete cycle of classes. For example, if a class meets on even-numbered days of the month, a two-week cycle must be reviewed.
CHANCERY CODING • Take care when scheduling early release and other special days that sufficient time is spent in CTE courses to result in correct average. • Important CTE students’ schedules are updated and the effective date of any change is actually the date the CTE funding should start
CHANCERY CODING • Update Course Details and Override Contact Hours for Funding
CHANCERY CODING • Correct Service IDs are essential for PEIMS reporting
CHANCERY CODING • All CTE students must be assigned an effective date and a participation code
CHANCERY CODING • WBL Coding
CONCLUSIONS • Approved plans must be on file by assigned deadlines • Chancery coding must be done accurately and continuously • Progress reports will be provided to principals, region superintendents, and central office departments
