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TIME MANAGEMENT
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  1. TIME MANAGEMENT Rob B Briner r.briner@bbk.ac.uk

  2. OUTLINE • Common time management problems • What is time management? • Time management skill 1: Awareness of time use • Time management skill 2: Planning • Time management skill 3: Monitoring (implementing and evaluation)

  3. COMMON TIME MANAGEMENT PROBLEMS • High workload • Planning too optimistically • Deadline pressure • Procrastination • Deadlines not met • Others?

  4. Control WHAT IS TIME MANAGEMENT? • Preparation • Planning • Which Activities? • How Much Time? • When? • Implementation • Efficiency • Means • Concentration on Chosen Outcomes • Evaluation • Planned Outcomes? • Duration?

  5. TIME MANAGEMENT SKILL 1: AWARENESS OF TIME USE • What is and is not part of doing a PhD? Can you be clear? • Keep a diary for a day • All activities • 5 minutes intervals • What can be improved? • What do you want to change? • Identify time wasters and decrease • Identify time savers and increase

  6. AWARENSSS OF RHYTHMS • Seasonal, monthly, weekly and daily rhythms • Partly biological and partly social • Morning or evening person? • Do you need to take the rhythm into account? For example, post-lunch dip?

  7. 07:00 08:00 09:00 10:00 11:00 12:00 13:00 14:00 15:00 16:00 17:00 18:00 19:00 20:00 21:00 22:00 23:00 24:00 WHAT IS YOUR DAILY ENERGY CYCLE?

  8. TIME MANAGEMENT SKILL 2: PLANNING • To do lists • Brainstorming • Goals or tasks? • Be specifc and small and managable but not trivial • Prioritize tasks (e.g. ends, means / abc / importance) • Keep it real • Prioritizing – how? • Anchored planning: according to schedules • Contingency planning: plan A, if fails, plan B • Always should have something you can do • Slack: something may occur that disturbes the planning – will there be enough time to deal with any problems?

  9. URGENCY AND IMPORTANCE • The more important at task, the less likely it is urgent, and the more urgent a task the less likely it is important.

  10. PRIORITIZING • Look at everything in your to do list • Organize into • A: essential • B: important • C: optional • Need to make tasks clear and explcit so you can do this • Don’t forget other tasks and commitments outside PhD – include • Take time seriously – a finite resource constantly running out

  11. TIME MANAGEMENT SKILL 3: MONITORING (IMPLEMENTING AND EVALUATION) Controling distracitons • Quiet hour • Email moments • Handling time wasters • Appointments: time limit, structured • Meetings: agenda and leadership • Organized files and desk (?) • Scheduling tools, software, reminders

  12. CONCLUSIONS • Awareness important • Time • Your goals, tasks, objectives • Your behaviour in relation to use of time • Your behaviour in relation to goals • Reducing time-wasters and increasing time-savers • Individual differences and personality