THE CHILDREN’S TRUST. Support Staff Training 2009 Sandra Smith, RN Patricia Onley-Waite, RN. SUPPORT STAFF GOALS. Accurate record keeping/maintenance Determining client for VFC Program eligibility Manage electronic record database Maintain adequate vaccine supply on hand
Support Staff Training 2009
Sandra Smith, RN
Patricia Onley-Waite, RN
The Vaccines for Children Program is a federally-funded program established by the Centers for Disease Control and Prevention (CDC) to allow participating medical providers to offer free vaccines to eligible children between the ages of 0 months through 18 years of age.
A child is determined to be “VFC Eligible” when he/she is one of the following:
- Eligible for Medicaid
- American Indian
- Alaskan Native
Co-CASA/AFIX is a database-driven assessment tool known as Comprehensive-Clinic Assessment Software Application that is computer-based to review a medical provider’s accuracy in following the ACIP-driven immunization schedule for persons 0-6 years of age. It is used along with the AFIX strategies known as Assessment, Feedback, Incentives and eXchange of information provided to the medical providers in means of improving the quality of immunization practices noted per the assessment so that all children are completely and appropriately immunized on time per the CDC-mandated guidelines. These tools (Co-CASA/AFIX) may be tailored to be used for any age. However, at this time, the CDC has been focusing on children 2 years of age and under as children who have successfully completed their primary immunization series on or before their second birthday are at least 90% likely to receive their booster vaccines for Kindergarten and Seventh grade entry.
The Florida State Health Online Tracking System (FLSHOTS), also known as “The Registry,” is a computerized database for warehousing immunization records of anyone who has received immunizations through any of the 67 County Health Departments. It has expanded to include the military and is now including medical providers who participate in the VFC Program. The goal is to accumulate and store the immunization records of all residents and visitors to the State of Florida and link this database to the national registry/information system. Ultimately, this will reduce the cost of vaccines paid by the CDC by limiting/eliminating vaccine wastage, managing vaccine inventories, determining and controlling outbreaks, reducing missed opportunities to vaccinate and educating providers on the strategies to improve their immunization rates thus ensuring a protected community from communicable disease.
The Vaccine Information Statement (VIS) is an informational sheet educating the client or legal representative of a minor of the benefits and risks of a vaccine. This form is created by the Centers for Disease Control and Prevention (CDC) in multiple languages besides English (E). In Florida, we mainly add Spanish (S) and Haitian Creole (C). This is in accordance with Federal Law: 42 U.S.C. §300aa-26.
It is mandated by federal law that every provider who administers vaccines must give the VIS of each vaccine being administered at every visit no matter how many times the vaccine is administered. Along with the VIS, the provider must explain the benefits and risks and ensure that the client or legal representative understands all that is being explained to them and is allowed to ask questions thereafter. Both the VIS and the verbal information must be in the client’s primary language – the language that they read and/or speak primarily and comfortably. The VIS must also be the most current version available – they are all dated.
Telephone: 786-845-0550 (for clinic appointments only)