1 / 31

Streamlining WSU Recruitment: Legal Framework & Best Practices

Dive into the WSU recruitment process as presented by Human Resource Services in March 2013. Explore legal concerns, search phases, steps, and best practices. Gain insights into federal and state laws, monitoring agencies, and WSU policies. Enhance your recruitment strategy and optimize hiring procedures. Learn about minimizing discrimination risks and maximizing hiring efficiency to attract top talent. Stay compliant with equal employment and affirmative action policies to foster diversity and excellence in your workforce.

kanan
Download Presentation

Streamlining WSU Recruitment: Legal Framework & Best Practices

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. WSU Recruitment Processes Presented by Human Resource Services March 2013

  2. OBJECTIVES • Framework for Recruitment • Legal Concerns • Search Phases • Steps in the Phase & Recommended Best Practices • Resources

  3. The Framework • Federal and State laws • ADA, Civil Rights Act, FLSA, VEVRAA, USERRA, RCWs, WACs etc. • Monitoring Agencies • DOL, OFCCP, EEOC, WA-HRC etc • WSU Policies • BPPM Chapter 60, AP Handbook, EP #12

  4. Legal Concerns • Illegal Discrimination • Disparate Treatment i.e. direct discrimination • Disparate Impact i.e. biased impact on protected groups • Bona Fide Occupational Qualifications (BFOQ)

  5. Legal Concerns • RA and the Applicant • May an employer ask whether an RA is needed? • Does an employer have to provide a RA to an applicant?

  6. PHASE 1 • Prepare • PHASE 3 • Evaluate & Interview SEARCH PHASES • PHASE 2 • Outreach & Recruit • PHASE 4 • Deep Dive & Hire • PHASE 5 • Wrap-Up & Onboard

  7. SEARCH PHASES • Dept’s Goal: Hire the best candidate for the job • WSU’s Strategic Plan: Increase Excellence Achieve national and international pre-eminence in innovation, discovery, and creativity. • Sub Goal 1: Attract and retain a diverse faculty and staff of the highest academic stature.

  8. SEARCH PHASES • Benefits • Decrease Costs – Turnover, etc. • Decrease Down Time • Decrease Performance Issues • Decrease Lawsuits and Litigation • Increase Morale

  9. SEARCH PHASES • Position Details & Duties • Official Title and Working Title (if applicable) • Primary responsibilities and duties • Minimum and preferred qualifications • Success Factors - Knowledge, Skills, and Abilities, Competencies, Motivation • Performance Expectations

  10. SEARCH PHASES • Notice of Vacancy • Designed to “sell” the position • Posted on WSUJobs.com • Describe duties • Broaden appeal • Diversity commitment/needs

  11. SEARCH PHASES • Evaluation Tools • Objective and measurable • Consistent with position details • Interpretation consensus • Sufficient flexibility • Qualification weight

  12. PHASE 1 • Prepare • PHASE 3 • Evaluate & Interview SEARCH PHASES • PHASE 2 • Outreach & Recruit • PHASE 4 • Deep Dive & Hire • PHASE 5 • Wrap-Up & Onboard

  13. SEARCH PHASES • EEO/AA compliance • Good faith efforts • Review underutilized data • Targeted recruitment • Cast wide net • Hiring decisions made w/o regard to protected status Equal Employment and Affirmative Action Policy, EPM 12

  14. SEARCH PHASES • Proactive Outreach Ideas • Dept/College suggestions • Nominations • Alumni • Directories or databases • Professional contacts • Advertising Ideas • National publications/websites • Professional associations/orgs • Mailings or listserves • Orgs or websites for underrepresented groups • Department website

  15. SEARCH PHASES • Minimum Recruitment Periods • AP - National 30 calendar days • AP - NW Regional or Statewide 21 calendar days • AP - Local 14 calendar days • CS – Min 5 business days • WSU Jobs • HM submits online • Recruitment documents • HRS reviews • Direct link created • Guest user accounts

  16. PHASE 1 • Prepare • PHASE 3 • Evaluate & Interview SEARCH PHASES • PHASE 2 • Outreach & Recruit • PHASE4 • Deep Dive & Hire • PHASE 5 • Wrap-Up & Onboard

  17. SEARCH PHASES • Review all application materials • Use pre-established evaluation tool(s) • Ensure qualifications clearly demonstrated • Refrain from assumptions • Consider entire career history provided

  18. SEARCH PHASES • Allow time to vet each candidate • Same definition of criteria applied to all • Avoid “moving target” syndrome • Document “not hired” reason(s) • Develop long-list for screening and/or on-campus interview

  19. SEARCH PHASES • Prohibited Pre-employment Questions • Be vigilant in all interactions w/candidate • Focus on job related inquiries • Refrain from questions related to: Race/colorReligion Gender Age Citizenship National Origin Sexual orientationMarital status Disability status  Veteran status Pre-Employment Inquiry Guidelines, BPPM 60.08

  20. SEARCH PHASES • Open ended • Job-related • Measurable and observable • Consistent among all applicants • Specific to candidate - gaps in employment history, education, etc.

  21. SEARCH PHASES • Screening Interview • Short telephone call or videoconference • Clarify application materials • Job related questions relative to experience/quals • Conducted by all or part of the search committee • Same opportunities provided to all • Take notes/narrow down pool • Provide updates to Search Support

  22. SEARCH PHASES • On-Campus Interviews • Short-list of top candidates • Candidate also evaluating WSU • Various components included • Similar format/opportunities for all candidates • All interactions potentially an “interview”

  23. PHASE 1 • Prepare • PHASE 3 • Evaluate & Interview SEARCH PHASES • PHASE 2 • Outreach & Recruit • PHASE 4 • Deep Dive & Hire • PHASE 5 • Wrap-Up & Onboard

  24. SEARCH PHASES • Purpose – deeper dive • Notify candidate references will be contacted • Recommend 2 persons conduct • Contact 3 professional references • Same method for all candidates

  25. SEARCH PHASES • Background Checks • Designated at beginning of search • Background check components • Conducted on top 1-2 finalist(s) • Offer may be contingent upon successful completion • Personnel File • Top finalist(s) • Search Chair or Supervisor may review • Current or former employees • Visit HRS to review file Background Checks, BPPM 60.16

  26. SEARCH PHASES *NOTE: Process varies by area/college • Hire recommendation to AA or designee • Verbal offer made upon approval of “Recommended for Hire” • Offer letter drafted, approved and sent† • Official signature acceptance distributed to CCs †CS – AA signs PAF; AP – AA must sign letter

  27. PHASE 1 • Prepare • PHASE 3 • Evaluate & Interview SEARCH PHASES • PHASE 2 • Outreach & Recruit • PHASE 4 • Deep Dive & Hire • PHASE 5 • Wrap-Up & Onboard

  28. SEARCH PHASES • Decline Candidates • Courtesy notification to on-campus interviewees • Email/letter to other candidates • HRS templates available • Closeout WSU Jobs • Finalist recommended for hire • Other candidates’ status updated • Hiring Proposal/Offer Ltr • HRS Fills posting

  29. SEARCH PHASES University Records –Retention and Disposition, BPPM 90.01

  30. SEARCH PHASES *NOTE:Process varies by area/college • Onboarding Plan Suggestions • Welcome communication • Review duties/responsibilities, goals and plan for attaining • Designate 30-60-90 day progress review • Department and Area/College orientation • HRS orientation hrs.wsu.edu/New+Employees

  31. RESOURCES • Recruitment ToolKit: hrs.wsu.edu/APCSRTK%20Main • Search Committee Guide • Staff Recruitment Checklist • Human Resource Services • Pullman: 509-335-4521 • Spokane: 509-358-7554 • Vancouver: 360-546-9587 • Tri-Cities: 509-372-7302 • Email: hrs@wsu.edu • Web: www.hrs.wsu.edu

More Related