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VPA Quarterly “ Howgozit ”. Second Quarter 2011 1 July 2010 – 31 December 2010 Metric Assessments of Key Operating Areas “If you’re not keeping score, you’re just practicing”…..Vince Lombardi. 2 nd Quarter Update—2011. Metrics to assess “how we’re doing”

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Vpa quarterly howgozit

VPA Quarterly “Howgozit”

Second Quarter 2011

1 July 2010 – 31 December 2010

Metric Assessments of Key Operating Areas

“If you’re not keeping score, you’re just practicing”…..Vince Lombardi


2 nd quarter update 2011
2nd Quarter Update—2011

Metrics to assess “how we’re doing”

Identify areas that need training, better guidance or process changes

‘Continuous Process Improvement’, mission accomplishment and institutional effectiveness

Provide the data assessment for Program Review at year’s end

Evaluate division level performance, where possible

‘bean counter’ vs. functional area insight

YOUR assessment should be discussed

Key Areas:

Classified Staffing—new restrictions on backfill hiring!

Finance/Budget—Update and metric review

Facilities and Support Services


Vpa quarterly howgozit

Classified Staffing Levels

(less Child Development Center)

Year-to-Date 31 Dec 2010


Vpa quarterly howgozit

Classified Hiring

Year-to-Date 31 Dec 2010

Freeze Pending ?



Vpa quarterly howgozit

Classified Evaluations

Year-to-Date 31 Dec 2010


Administrative services workshops
Administrative Services Workshops

December 10 Workshop Topics

  • Budget update

  • Financial Services

  • Facilities Master Plan

  • Fantasy Football Picks

  • Other topics??

  • Q & A

    Next Workshop April 14, 2011

  • Your suggestions?

  • Budget Update

  • ‘Paperwork processing’


2010 11 mid year budget review 14 feb 2011

2010-11 Mid-YearBudget Review14 Feb 2011

State budget situation: serious ($25B) with unknowns

changes NOT likely for 2010-11(including 2010-11 PDF funds)

2011-12: $400 M cut to CCC

2011-12: if NO tax support—possible $500M additional cut

Carryover Paradox

Part of SCC strategy….working well…. but,

Builds visible carryover (~$1.3M + unallocated reserves)

Categorical programs reduced…same level expected for future

District backfill strategy in place ($1.4M this year)

Continued careful management of funds imperative

Will need to address carryover in our planning

Reduce numbers by end of 2012 academic year


Governor s proposal los rios ccd impact 2011 12
Governor’s Proposal Los Rios CCD Impact2011-12

  • Apportionment reduction to base: $17.6M

  • Growth Funding: + $4.8M

  • Net Change: $12.8M

  • Previous budget plan accounted for $8.7M reduction to general purpose funds

    • Net impact to consider: $4.1M

  • Additional factors to consider:

    • Salary & benefit increases

    • Operational cost increases

    • Multi-year outlook for ‘rolling’ budget plan

    • District Reserves


Proposed adjustments 2011 12
Proposed Adjustments2011-12

  • Classified/management salary savings-- ~$300K for SCC annually

    • Offsets will be needed: Summer school, CDC loss, Financial Aid overpayments

  • CDF allocation reduction (additional 5%)

  • Additional section reductions—2-2 ½ %

  • Staff development funding (budget impact)

  • Slow replacement hiring—holds already placed on some positions

  • Faculty Hires—34 down to ~4

  • Locally fund ‘pop-ups’

  • Only works $400M reduction problem


2010 11 mid year update source of funds
2010-11 Mid-Year UpdateSource of Funds


Commitments base budget allocations
CommitmentsBase Budget Allocations

  • Selected augmentation only

  • CDF and Lottery at -20%; IR at -15%


Commitments student allocations
CommitmentsStudent Allocations

10-11 Planned Mid-Year Change

  • FA overpayments could be $600K this year…..

  • Team effort required to get a handle on Financial Aid overpayments

  • Continued emphasis on faculty ‘roster management’


Commitments summary of proposed allocations for 2010 11
CommitmentsSummary of Proposed Allocations for 2010-11

10-11 Planned Mid-Year Change

To 2011-12 Plan

  • Balance between allocation areas

  • Conservative approach to work carryover paradox but still ‘carry’ funds to future years



Vpa quarterly howgozit

Expenditure Comparison

Year-to-Date—31 Dec 2010


Vpa quarterly howgozit

Expenditure Comparison

3rd Qtr 1 July 2009—31 March 2010


Vpa quarterly howgozit

White Paper Usage

Year-to-Date 31 Dec 2010



Vpa quarterly howgozit

Lottery Burn Rate

Year-to-Date 31 Dec 2010



Vpa quarterly howgozit

Categorical Program Burn Rate

Year-to-Date 31 Dec 2010


Vpa quarterly howgozit

Categorical Program Burn Rate

Year-to-Date 31 Dec 2010


Vpa quarterly howgozit

Absence Reports

Year to Date 31 Dec 2010


Vpa quarterly howgozit

Intents

Year to Date 31 Dec 2010


Vpa quarterly howgozit

Travel Authorizations

Year to Date 31 Dec 2010


Vpa quarterly howgozit

Budget Entries

Year to Date 31 Dec 2010


Vpa quarterly howgozit

Requisitions

Year to Date 31 Dec 2010


Vpa quarterly howgozit

College Totals

Year to Date 31 Dec 2010


Vpa quarterly howgozit

Textbook Requisitions

Year-to-Date Dec 2010


Vpa quarterly howgozit

SCC Waste Diversion Report

Year-to-Date 12/31/10


Vpa quarterly howgozit

SCC Copier Usage

Jul 09 - Dec 09 vs Jul 10 - Dec 10


Vpa quarterly howgozit

SCC Building Summary

Year-to-Date 12/31/10


Summary closing thoughts
Summary & Closing Thoughts

Continuous Process improvement is the goal

Metric data provides the feedback loop that lets us target the improvement effort

Your feedback AND INSIGHT are important and welcomed

Budget challenges remain

Unknowns are daunting…..for 2011-14

Management effort evident in controlling costs and working with the financial constraints—BRAVO!!

Building the 2011-12 Budget Plan Plus 2 years

Utilize the Financial Resource Plan

Carryover and June election are key issues

Keep up the Great Work!


Vpa quarterly howgozit

VTEA

AVP

Categorical Program Burn Rate

Year-to-Date 31 Dec 2010


Vpa quarterly howgozit

Basic Skills

AVPI

Categorical Program Burn Rate

Year-to-Date 31 Dec 2010