PowerPoint, not PowerPoint-less 12 Strategies for Effective PowerPoint
Plan • Success requires good planning • Use a story board to determine content, font, graphics, and design • Content makes PowerPoint PowerFul
Title Slide Slide Layout Slide Design (Entire Presentation) Font Style (Entire Presentation) Transition (Entire Presentation) Image or Graphic Text Slide # Slide Layout Image or Graphics Text Slide # Slide Layout Image or Graphic Text Slide # Slide Layout Image or Graphic Text Slide # Slide Layout Image or Graphic Text Slide # Slide Layout Image or Graphic Text Story Board
2. Contrast: Seeing is Believing • Preview the facility • Contrast a dark room with a light or white background and dark text • Use a dark background with mauve text in if there is abundant natural light. • Use the shadow feature
3. The 6X6 Rule • Keep it simple • 6 bullets per slide, 6 words per bullet • PowerPoint is a visual outline • Audience listens, rather than reads • Text is a reference point
4. Rules are Made to be Broken • Sometimes quotes and complete sentences are necessary to make your point • Content matters! • The 6x6 rule - misapplied
5. Remember the Audience • Quality, not quantity • Images, charts & tables with clear explanations • Provide handouts BEFORE presentation • Provide non-attendees with the same documentation • Use the Notes section
6. Keep it Professional • 1 Show, 1 Background, 1 Transition • Use the same template on every slide • Use transitions to move from slide to slide • Reveal all of the slide at transition • Use Images to help tell the story • Use the audience's “corporate” image
7. Less is More • “Phluff allows speakers to pretend that they are giving a great talk, and the audience to pretend they are listening” • Avoid PHLUFF • Animated GIFs • Unnecessary sound effects • Excessive transitions • Poor color choices • Overwhelming text and graphics Edward Tufte http://www.edwardtufte.com
8. A Word About Fonts • Title fonts convey “Mood” History Education Mathematics Chemistry Physical Education Fashion • Use sans-serif fonts (Arial, Geneva, or Verdana) in body • Remember to load the font on the presentation computer
9. Tables and Charts • Avoid Chart Wizard, as Data is easily compromised • Print the chart, give it to the audience • Reference chart as you speak
Bad Chart http://www.edwardtufte.com/bboard/q-and-a-fetch-msg?msg_id=0000Jr&topic_id=1&topic=Ask%20E%2eT%2e
Better Chart http://www.edwardtufte.com/bboard/q-and-a-fetchmsg?msg_id=0000Jr&topic_id=1&topic=Ask%20E%2eT%2e
10. Hierarchy • Keep the hierarchy simple. • Use a two-tiered approach for each slide. • Each slide should contain a topic. • Bullet points reinforce the topic. • Essential points only. • Keep slides to a minimum.
What is Important on this Slide? • http://query.nytimes.com/gst/abstract.html?res=FA0C13FB38590C7B8EDDA00894DB404482&incamp=archive:search
11. Use Synonyms when Possible • Adjectives can have the same meaning but different context • Use synonyms when possible • Use the built-in Thesaurus
Thesaurus • Right-click on a word • Mouse over Synonyms • Click the word that fits your needs.
12. Rehearse • Do not read directly from slide • Practice, practice, practice! • Add depth, comfort, authority • Focus & emphasis or re-organize • Have someone listen.
Questions? Terence Peak, M.Ed. Coordinator of Technology Training The University of the Incarnate Word (210) 829-3920 firstname.lastname@example.org