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21 st century cclc 2016-2019 grant awardee training

Division of Performance and Accountability August 28, 2018, 10:00 AM (MDT ). 21 st century cclc 2016-2019 grant awardee training. Overview.

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21 st century cclc 2016-2019 grant awardee training

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  1. Division of Performance and Accountability August 28, 2018, 10:00 AM (MDT) 21st century cclc2016-2019 grant awardee training

  2. Overview The 21st Century Community Learning Centers (21st CCLC) was established by Congress as Title IV, Part B, of Public Law 107-110, “The No Child Left Behind Act of 2001.” Through this program, the Bureau of Indian Education (BIE) funded schools and dormitories to compete for the 21st CCLC grant that enable them – with the assistance of community partners – to plan, implement, or expand projects that benefit the educational, health, social, cultural and recreational needs of students and community.

  3. Program Timeline

  4. 2018-19 SY Funding • Third year for the grant • The distribution of this award is for the implementation of the goals of the grant which are carried out by the activities identified in the school’s approved application and signed assurances. • No Carryover Funds for SY 17-18

  5. Estimated Award Timeline

  6. Funds Distributed SY 2018-2019 • Ahfachkee Day School • Alamo Navajo Community School • Blackwater Community School • Bread Springs Day School • Chemawa Indian School • Cove Day School • Dennehotso Boarding School • Dilcon Community School • Fond du Lac Ojibwe School • Gila Crossing Day School • Hannahville Indian School • Hunters Point Boarding School • Keams Canyon Elementary School • Kinlani CLAN Program • Many Farms Community School • Many Farms High School • Meskwaki • Miccosukee Indian School • Muckleshoot Indian Tribe • Nazlini Community School • NenahnezadCommunity School • Pinon Community School • Salt River Elementary School • Sanostee Day School • Santa Clara Day School(Khapo) • Santa Fe Indian School • SebaDalkai Boarding School • Sequoyah High School • Standing Rock Community Elementary School • Theodore Roosevelt School • TiospayeTopa School • Tuba CIty Boarding School • Wide Ruins Community School • Winslow Residential Hall Inc.

  7. Funds NOT Distributed SY 2018-2019 • DibeYazhiHabitiinOlta • Greasewood Springs Community School • Little Singer Community School • Lukachukai Community School • Rough Rock Community School • Shonto Preparatory School • To Hajiilee Community School • American Horse School • Beatrice Rafferty School • Casa Blanca Community School • Coeur d' Alene Tribal School • HotevillaBacavi Community School • Indian Island School • Indian Township School • Lac Courte Oreilles Ojibwe School • Lummi Nation School • Cheyenne-Eagle Butte Schools • Flandreau Indian School • Ojibwa Indian School • Pine Ridge School • Riverside Indian School • San Simon School • Santa Rosa Day School • Sherman Indian High School • T' siya Day School • Taos Day School • John F Kennedy Day School • Sky City • Menominee Indian Tribe of Wisconsin • Pine Hill • Pyramid Lake Jr./Sr. High School • Rock Creek Grant School • Sitting Bull School • Theodore Jamerson Elementary • Two Eagle River School • Wounded Knee • Paschal Sherman • Quileute Tribal School • St. Stephens Indian School • Pueblo of Isleta Elementary School • Mille Lacs Band of Ojibwe-Nay-Ah-Shing

  8. TIA SW Reports Not Approved • Isleta Elementary School • Pine Hill Schools • Rock Creek Grant School • Sitting Bull School (Little Eagle) • Nay-Ah-Shing School • Wounded Knee District School • Pyramid Lake High School • Quileute Tribal School • Two Eagle River School • Taos Day School • Ojibwa Indian School • John F Kennedy Day School • San Simon School • Sherman Indian High School • DibeYazhiHabitiinOlta • Little Singer Community School • Shonto Preparatory School • To Hajiilee Community School • American Horse School • Beatrice Rafferty School • Casa Blanca Community School • Coeur d' Alene Tribal School • HotevillaBacavi Community School • Indian Island School • Indian Township School

  9. SY 17-18 Fund Balance Not Submitted • Menominee Indian Tribe of Wisconsin • Pine Hill • Rock Creek Grant School • Theodore Jamerson Elementary • Two Eagle River School • St. Stephens Indian School • Mille Lacs Band of Ojibwe-Nay-Ah-Shing • DibeYazhiHabitiinOlta • American Horse School • Beatrice Rafferty School • Casa Blanca Community School • HotevillaBacavi Community School • Indian Island School • Indian Township School

  10. Fall 2017 21APR Not Submitted • Sherman Indian High School • Rock Creek Grant School • DibeYazhiHabitiinOlta • Little Singer Community School • Lukachukai Community School • HotevillaBacavi Community School • Indian Township School

  11. Non-Allowable Costs • Gift Cards • Non-Educational related Field Trips • Paint Ball, Laser Tag, Inflatables, Water Toys • Food for BBQs, Recognition Dinners • Team sports equipment & uniform for schoolwide sports team • DJs • Speakers unrelated to goals of project • Agendas All cost must be Reasonable and Educationally Related and Aligned to approved activities, budget

  12. Expenditures Scrutinized • Salaries (ie. Business tech, cooks, Janitors) • Food • Incentives • Stipends • Furniture • Technological equipment • Team sports • Clubs • Field trips

  13. Grant Requirements • Comply with reporting requirements in a timely manner to the Bureau of Indian Education for ESEA NCLB and ESSA Federal accountability purposes. (TIA Schoolwide Reporting in Native Star) • Use data from the Native Star Schoolwide plan, School Improvement plans and other ESEA plans submitted to guide program implementation and evaluation. • Take place in a safe and easily accessible facility. All staff will have demonstrated knowledge and competency in all BIE required safety and emergency operations mandates, including participation in the Emergency Operations Planning Project. All records will be on file and staff training will be conducted annually. • Expend all awarded funds within the program period. June 30, 2019

  14. Grant Requirements • Ensure that staff paid by 21st CCLC funding are devoting the required hours to ensure the success of the program. • Schedule all 21st CCLC activities before and after the regular day school program, or during out of school breaks and/or weekends, or during the summer program. • Not include Tribal indirect costs as part of expenditures throughout the duration of the grant. • Document agreements with partners for in-kind services in writing with a Memorandum of Understanding or letters of support, and ensure that partners will be available for any audits, monitoring, or on-site visits.

  15. Grant Requirements • Abide by the provisions set out in ESEA NCLB /ESSA and the grant application as approved by the BIE. The grant may be officially modified in writing by a process specified by the BIE. • Not use the 21st CCLC funds to supplant Federal, State, local, or non-Federal funds. • Meet all documentation requirements and reporting deadlines for the grant. • Establish and follow internal controls to ensure funds are accounted for using Generally Accepted Accounting Practices (GAAP). • Evaluation due date 5/30/2019

  16. Data Collection Native American Student Information System (NASIS ) • Managed and supported by the BIE • No cost • Webinar on 9/6/2018 @ 2:00 PM (MDT) Out of School-Time Leadership Management System (OSTLMS) • Private data collection • Not managed by the BIE • Fee • Any TA will need to be directed to your OSTLMS POC • ATTENDANCE ONLY

  17. School Site Summary, Attendance, Lesson Plans, Homework Notes • School Site Summary • Upload in Native Star Document Upload • Template provided • Due 9/1/2018 • Attendance • Weekly • NASIS or OSTLMS • Lesson Plans/Tutor Notes • Weekly • Keep on file at school site • Will request if we are onsite or have questions or concerns about your activities

  18. Student Achievement Data (Summary) • Upload in the Native Document Upload • No Template; Provide summary NO STUDENT NAMES OR IDENTIFICATION on Student Achievement Data for BOY, MOY, EOY • Fall (BOY): November 2, 2018 • Winter (MOY): February 22, 2019 • Spring (EOY): June 21, 2019

  19. Detailed Budget Expenditure • Upload in the Native Document Upload • No Template; Provide Business Office Budget that provides details on expenditure for the dates requested • BOY—Due October 1 (July 1- September 30) • MOY—Due January 1 (October 1-December 31) • EOY--- Due July 1 (January 1-June 30)

  20. 21 APR Federal Reporting Data set for 21 APR Federal Reporting Document • ALL Grantees will submit this document and upload into the Native Star document upload including OSTLMS users. • Submission dates: • Spring 2018: August 17, 2018 • Summer 2018: August 31, 2018 • Fall 2018: January 31, 2019 • Spring 2019: June 29, 2019 • Webinar 9/4/2018 10:00 am (MDT)

  21. Feedback Documents Feedback Documents • ALL Grantees will submit these documents and upload into the Native Star document upload including OSTLMS users. • Upload only the summary of your feedback(s) • Sample feedback documents can be sent to you upon request. • Submission dates: • Spring 2018: August 17, 2018 • Summer 2018: August 31, 2018 • Fall 2018: January 31, 2019 • Spring 2019: June 29, 2019

  22. Program Evaluation Part I-Program Background/Context-Goals/Objectives Part II-Project Description-Comprehensive (Staffing, Schedule, Operation) Part III-Data Collection Methodology-Quantitative & Qualitative Part IV-Program Implementation Findings-Fidelity of implementation, barriers Evaluation submission: Tentative May 30, 2019 Webinar 9/6/2018 at 10:00 am (MDT)

  23. Native Star-Document Upload

  24. Monitoring Program Monitoring • Evaluation • Desk reviews of NASIS or OSTLMS & Native Star Data • Title & Fiscal Reviews • Quarterly Reviews with POC

  25. Program Modification & Carryover Program Modification • Follow approved application or approved modification • Any changes to approved activities or budget must be submitted to your POC. POC will decide if the email request is sufficient or a paper modification needs to be submitted. Carryover • Carryover funds is highly discouraged. • Projects currently have a large carryover of funds they received in SY 17-18. New funds will not be released until majority of funds have been expended by October 31.

  26. Upcoming Webinars August 2018 21st CCLC SY 18-19 Update(s) & Review Aug 28, 2018 at 10:00 am - 11:00 am MDT September 2018 21 APR Update & Review Sep 04, 2018 at 10:00 am - 11:00 am MDT 21st CCLC Evaluation Review & Update Sep 06, 2018 at 10:00 am - 11:00 am MDT 21st CCLC NASIS Review Sep 06, 2018 at 2:00 pm - 3:00 pm MDT November 2018 21st CCLC SY 18-19 MOY Update(s) Nov 27, 2018 at 10:00 am - 11:00 am MST 21APR Update & Review Nov 27, 2018 at 2:00 pm - 3:00 pm MST

  27. Contact Information • Valerie Todacheene, SEP Education Program Specialist • E-mail: Valerie.Todacheene@bie.edu • Ph: 505.563.5269 • Marie Silverhatband, SEP Education Program Specialist • E-mail: marie.silverhatband@bie.edu • Ph: 928.674.5137 • Andrea Bia, SEP Education Program Specialist • Email: andrea.bia@bie.edu • Ph: 928.283.2308

  28. Questions

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