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Site Evaluation Questionnaire Training. July 15th, 2013 Crowne Plaza Rosemont, IL. Introductions. Name Title School Level of Experience with Questionnaires. What are we covering today?. Site Evaluation Questionnaire Textual Questions Data Entry Reports and Attachments
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Site Evaluation Questionnaire Training July 15th, 2013 Crowne Plaza Rosemont, IL
Introductions • Name • Title • School • Level of Experience with Questionnaires
What are we covering today? • Site Evaluation Questionnaire • Textual Questions • Data Entry • Reports and Attachments • Updates or Changes • Preparing and Sending the Materials • Annual Questionnaire for 2013 – 2014 • Q&A
Site Evaluation Questionnaire • Only completed by schools that are scheduled for a sabbatical site visit, schools applying for provisional status, or provisionally approved schools on specific years (Years 2, 4, and 5) • Provisionally approved schools will complete the Limited Site Evaluation Questionnaire in Years 1 and 3 • Combination of data pulled from up to 3 years of Annual Questionnaires, and data entered directly into the SEQ and responses to textual questions.
Site Evaluation Questionnaire • Made up of 3 parts • Textual Questions • Data Entry • Reports and Attachments • Completed and printed using standard word processing • A Word Version can be downloaded from the Questionnaire Website
Site Evaluation Questionnaire Textual Questions • Made up of 10 different sections: • History of the Law School and University • Self Study • Program of Legal Education • Faculty • Students • Administration • Information Resources – Law Library • Computer Technology and Information Delivery • Law School Finances and University Support • Facilities
Site Evaluation Questionnaire Textual Questions • The majority of textual questions are tied directly to a Standard or an Interpretation • For those questions not tied directly to a Standard or an Interpretation, the information gathered is vital to the site team
Site Evaluation Questionnaire Textual Questions • New and modified questions. • NOTE: Some questions will not apply to your school. It is ok to answer N/A.
Site Evaluation Questionnaire Data Entry • Additional information to supplement data from the Annual Questionnaires • Feeds a number of reports needed by the Site Visit team • MUST be filled out using the ABAQuest website • ABAQuest will be updated for 2013 in early January • There is a link on the Questionnaire webpage for ABAQuest • www.abaquestionnaire.org
Site Evaluation Questionnaire Data Entry • Logging into ABAQuest • Each school has an Administrator ID • Can set up other ids and levels of access • Only ID that can do final submission of Annual Questionnaire • Ids can have • Full Read/Write access to all sections of the AQ and the SEQ (default setting) • Read/Write access to specific sections of the AQ and the SEQ
Site Evaluation Questionnaire Data Entry • Made up of 6 Sections • Courses • Students • Staff • Fiscal • University Income and Expense • Bar Passage
Site Evaluation Questionnaire Data Entry • Courses • Calendar Year (Spring, Summer, Fall) • Screen will list all full-time and part-time teaching resources that have been entered into the Profiles section of the Annual Questionnaire
Site Evaluation Questionnaire Data Entry • To add a course for a teaching resource • Select a faculty member name • Click on “ADD COURSE” • Enter at least required data (fields indicated with “*”) • Course Title • Term • Credit Hours • Students • Click “SUBMIT”
Site Evaluation Questionnaire Data Entry • To edit an existing course • Select a faculty member name • Select a course from drop down box • Make change to course details • Click “SUBMIT” • To delete an existing course • Select a faculty member name • Select a course from drop down box • Click “DELETE” • Confirm Delete
Site Evaluation Questionnaire Data Entry • Students • Three type of students entered using this screen • Entering Students (JD1s) • Transfer Students • Readmitted Students • All students entering, transferring, or readmitted during the current and prior academic year need to be included • An unique student number is required for each entry • Doesn’t have to be SSN
Site Evaluation Questionnaire Data Entry • Additional required fields for transfer students • Transfer Law School GPA • Transfer Credit Hours • Transfer Law School • Additional required fields for readmitted students • Readmitted Law School GPA • First and Last Name are optional, but EXTREMELY helpful
Site Evaluation Questionnaire Data Entry • Faculty Qualifications • Screen will list all staff that have been entered into the Profiles section of the current Annual Questionnaire • Teaching Faculty, Administrators, and Librarians and Staff Holding Faculty Rank - Information to be entered • Law Degree School and Year • Years of Full Time Teaching • Years of Full Time Practice • Additional Graduate Degrees, Schools, and Years
Site Evaluation Questionnaire Data Entry • To add or edit staff information • Select a staff name from the list • Enter data or change existing data • Click “SUBMIT”
Site Evaluation Questionnaire Data Entry • Fiscal (Current Budgeted Year) • These are the same questions as the Fiscal Section (Part 6) of the Annual Questionnaire
Site Evaluation Questionnaire Data Entry • University Income and Expense • Current Budget Year and Last 2 Completed Fiscal Years • Not as detailed as the Fiscal Section, but extensive • Independent law schools do not have to complete this section
Site Evaluation Questionnaire Data Entry • Bar Passage Have to enter first-time bar passage data for 2012, 2011, 2010, 2009, and 2008 • Based on Interpretation 301-6 • Data entry fields are the same as the current Annual Questionnaire
Site Evaluation Questionnaire Reports and Attachments • Reports are related and receive data from: • The completed Annual Questionnaires for the current year and the 2 prior years • The data entry section of the Site Evaluation Questionnaire • Data is automatically pulled from multiple sources to complete the reports
Site Evaluation Questionnaire Reports and Attachments • Attachments are related to the textual questions found in the Site Evaluation Questionnaire • There are 3 types of attachments: • General – sent to all site visit members and the ABA • Supplementary – sent to site visit chair, specific member(s) of the team, and the ABA • On-site – made available for team members during the visit. Copies are sent to the ABA.
Site Evaluation Questionnaire Preparing the Materials • Textual Questions should go together • Put each of the 10 sections of the textual questions within their own tab with a table of contents at the beginning of the materials • All reports and attachments should go together by section • 3-ring binders are a good thing
Site Evaluation Questionnaire Sending the Materials • All the materials are due 4-6 weeks before the site visit • Hard Copies • 1 full set mailed to the ABA in Chicago • 1 copy on DVD or flash drive • 1 set to each Site Team member • 2 full sets to AALS (if applicable) • At least 1 full set on-site for the Site Team’s use • Electronic Copies • There is no online data submission; however Site Team members might request an electronic copy of the Textual questions
