UKNF/MICE OsC PM report

1. UKNF/MICE OsCPM report • Summary assessment of MICE • Risks, pressures and worries • Project management • Electrical substation, accommodation • Redefining the UK project Andy Nichols, STFC, 22nd June, 2010

2. Present top-level MICE schedule Agreed by iMICE – only reviewed at Collaboration Meetings This version – March, 2010 Credibility of this schedule in some doubt, discussed later......

3. General progress • UK has been ready for Steps II & III for some months now • Decay solenoid has just emerged from painful 8K hour service – but now powered to full current • Running for Step I commences this week • Online (ISIS) target continues to run very well • Offline target project (T2r & T3) making good progress • Dust catcher sorted out • Magnetic/mechanical axes mismatch understood and on way to being corrected • Offline-online programme should resume during/after August shutdown • First planes of EMR due from UNIGE at end July, 2010, but Step I data collection will take priority • PPS is in final stages – implementation by August 2010

4. General progress • UK project was geared (in good faith) towards arrival of spectrometer magnet #1 in mid-May, 2010 and #2 six months later • Everything is ready to integrate Steps II & III • Problems with spectrometer magnets mean possible delays of min one year • Technical/organisational difficulties at ICST/Berkeley still largely unresolved, re coupling coil magnets • Presently we cannot predict dates for Steps II onwards • Radical change in engineering culture required • MICE is at its most vulnerable since 2007

5. Risks, pressures and worries • MICE top level schedule is critically dependent on two out-of-control subsystems • This really is our only serious worry • Not clear the US collaboration is staffed at the right level • Or that QA and design and manufacturing control is rigorous • Personal view is that another organisation must step in and apply an ISO 9001 based approach from ground up • FNAL have made a critique of the spectrometer magnet project – iMICE and solenoid review committee await their report • UK might be able to influence, given successful Mississippi 1.6M$ MRI grant for RF goods • Could buy our way into the collaboration to the tune of 1.6M$ as UK now relieved of RF stuff • But unfortunately there’s much more to this problem than money......

6. Risks, pressures and worries • The foregoing has had a negative effect on the domestic MICE team • Motivation of the installation and design team has suffered • Vital that we hold the team together • Hope that re-definition of UK activities works – see later

7. Project Management • Chris Bulloch of Magna Parva is now well established: • Visits once a week • Chairs weekly cost & schedule review meeting • Has produced affordable costed project plan for FY10/11 • Schedule/milestones table substantially ready • Roy Preece of PPD will take over from Chris later this year • Roy has taken SSC Oracle course for Project Managers • Need to work out a way of importing UK methodology to international project – will be floated at CM27

8. Electrical substation progressThe problem: • The electrical supply in R5.2, the MICE Hall, needs to be upgraded to 2MVA, certainly to run at Step IV and probably at Step III • Most of the power is required for CCR compressors, latest predictions are (5+1)x2 for spectrometer solenoids and 3x2 for coupling coils • The present layout in R5.2 gives 1.25MVA and is based on fifty-year old equipment that has not been used to full capacity for many years • The ingoing cable to R5.2 has adequate capacity and does not require any work • Historically, this has been treated as a host-lab contribution and has never appeared MICE’s costed plan • But we understand the need for a discussion

9. Schedules and costs summary Note, costs are based on reasonably detailed effort estimates and Budget estimates from manufacturers Detailed costing will be re-visited when sufficient guidance on what plan to follow Is received – a lot of work otherwise, for which we do not have funding All the schemes depend on major bought out components that have lead times of 8-18 months – this really defines the schedule, again no detail schedule Planning will be done until chosen route identified MICE’s schedule for Step III is (very) arguably Q3-4, 2011 So we should aim for that

10. Latest news • Met with STFC Management the other day • More detailed costing of BPG1 requested, also assessment of development potential • Description of costed risks of DL1 scheme also requested – the cheapest, but not necessarily best value solution • Meet again on 8th July • MICE hopes to be pushed in the right direction on that day! • MICE considers it unacceptable that the cost should come from project funds • If we are forced to take the cheapest option of using the existing old infrastructure: • Major risk that it won’t work on the day • Preventing our collaborators’ equipment from working • Would make STFC look pretty bad

11. Project accommodation • Some success recently: • Have moved into half of R9 • Work on compressor supports and CCR hose spools underway there • Has already proved useful as base to work in parallel when MICE is running in R5.2 • Plans for simple 12 tonne A-frame and rails underway • Negotiations for rest of building continue • Not on critical path anymore, but will keep up pressure

12. Re-defining the UK project • Steps II & III are delayed for at least one year • UK installation team and infrastructure construction were very carefully geared towards spectrometer solenoid #1 arriving at May 15th • We want to hold the team together, so: • Advance work on the LH2 system – See Matt’s talk in open session • Hydride bed • Vent system • Civil engineering • Pipe/valve & gas panel work • Ongoing safety case • RF power work • Design of waveguide/power/cooling infrastructure • Hands on work at DL with RAL team – second amplifier • Project plan has been re-costed and is affordable

13. The LH2 system should be viewed as the major UK undertaking for FY10/11 – should not be underestimated – and this is only The R&D phase LH2 system is at advanced design stage major components are ordered hope to have enough detail done to start hands on work mid-late July much work to do/parts to order

14. RF power work • Separates into three discrete activities: • Powering the first amplifier at DL • Electrical support work is making good progress at DL • 2. Stripping and reconditioning the second LBL amplifier at DL • Two RAL (Merit-Merrell) installation staff can work at DL to support DL technicians. Exploratory meeting scheduled for 12-15th July – plenty of space at DL! Can also help with pre-assembly of two CERN amplifiers • Advancing work on RF power hardware design in R5.2 • Andy Moss and Tim Hayler have begun consulting, for this year it’s primarily a design exercise – need meeting with US on how to interact with US MRI grant