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Portal User Group Meeting

Portal User Group Meeting. March 9, 2011. Agenda. Introduction Guest Presentation – Website Accessibility Michelle Laramie, David Bergmann, Jolene Nemeth from Board of Education and Services for the Blind (BESB) Reminders and Updates. Website Accessibility.

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Portal User Group Meeting

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  1. Portal User Group Meeting March 9, 2011

  2. Agenda • Introduction • Guest Presentation – Website Accessibility • Michelle Laramie, David Bergmann, Jolene Nemeth from Board of Education and Services for the Blind (BESB) • Reminders and Updates

  3. Website Accessibility Michelle Laramie, David Bergmann, & Jolene Nemeth

  4. Reminders and Updates

  5. WebFile Manager – Status • We are very low on space available for storing files • We are unable to increase storage on our current hardware • We are purchasing equipment needed to connect to SAN Storage

  6. WebFile Manager – Best Practices • Web File Manager should not be used to archive files no longer linked on the site – that should be done on agency network drives • If you remove a link to a file, remember to go and delete the file • Routinely run an orphan file report and remove them from the File Manager (we are still working on getting a functioning orphan report tool)

  7. WebFile Manager – Videos Video Size No bigger than 50 MB Contact PMG for options Don’t ever upload a video that is not from a trusted source Must be Work Related Acceptable Use of State Systems Policy

  8. WebFile Manager – Folders • Review of two methods to upload to folders in the File Manager • Single file upload to a folder • Multiple file upload to a folder

  9. DSF Feature (eAlerts) • Due to the high volume of mail server traffic, it is a strain to the system to process eAlerts during regular business hours • Sent after 5pm unless time sensitive • Use “Specific Date”

  10. USA Search • USA.gov added a new feature • “Add to Bing” – specify pages to have Bing include them in their index and search results within 24 hours

  11. Google Analytics(GA) • Google Analytics is collecting data • All Portal sites • All non-Portal sites on which GA code was placed (Currently 9) • To implement GA on your non-Portal site, email craig.mollison@ct.gov • To view your reports: • Get a Google Analytics account • Fill out this form: http://www.ct.gov/cpi/gaaccountrequest

  12. Google Analytics – Code Change • We noticed not all sites were collecting downloaded files • This was caused by a change in Google Analytics code • GA code was updated on Portal sites as needed • Non-portal site webmasters have been notified to update the code they were originally given

  13. Google Analytics – Training • We held first Training Session on February 9, 2011 • Materials can be found here: http://www.ct.gov/cpi/gatraining1 • If you attended, please fill out the survey which can be found with the materials • Future Training Sessions will be booked as determined by user interest

  14. WCMS Standard • A sub-group of the Application/Web Development Group is meeting to set a Web Content Management System Standard • Releasing an RFI at the end of the month • Would like system administrators to review requirements and provide feedback

  15. Social Media Policy • There is now a listing of all State Social Media Sites on CT.gov (social media registry) http://www.ct.gov/ctsocialmedia • If you have a site not listed, please email pmg@ct.gov with the address • Social Media Policy approved and available on DOIT website • Social Media Guidelines still being developed • Authorization form available if creating a new site • Social Media User Group established

  16. Commissioners on Home Page • All websites should have Commissioner name or equivalent clearly marked on the site • Standard is a graphic on left or right side of template • Photo of Commissioner within the graphic is optional on V1 and V3 templates • Fill out Portal Request for assistance creating and/or placing the graphic

  17. Governor’s Template • Governor’s Office approved an agency version of the new template that is based on the Governor and Lt. Governor sites • Governor’s Office has expressed interest in standardizing it for agencies

  18. Questions & Comments

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