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BMS Project Management Status Update: Implementation Progress Report

Detailed review of the BMS project status, highlighting key milestones, timeline, design phase findings, training approach, and cost estimates. Stay informed on infrastructure upgrades, organizational change management, and upcoming construction phase activities. 8

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BMS Project Management Status Update: Implementation Progress Report

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  1. Business Management System (BMS) Project Status 02-Dec-2005 ITSC Meeting Sally Waselik

  2. Objective • Project Status/Timeline • Next Steps

  3. Project Status • Initiated Implementation Phase - 06-Sep-2005 • 39 week project – Target Completion - July 2006 • Design Phase – Completed on schedule - 04 Nov 2005 • Confirmed scope/requirements • Outlined/Selected design options • Construction Phase – Underway - Target 10 Feb 2006 • Project remains on schedule for July 2006

  4. Project Status • Design Phase Calibration Point Findings • Design improvements/requirements • Can handle within 2005/2006 BMS/IT budgets • Systems Infrastructure performance requirements • Continue to conduct sizing due diligence evaluations • We are currently at a 90% confidence factor • Proof of concept to be completed March 2006 • Can handle within 2005/2006 BMS/IT Capital Budget • Will incur additional $.200m maintenance expense in 2006

  5. Project Status • Design Phase Calibration Point Findings • 2006 Training • Using the “Train the Trainer” approach for users • Identify Key Users – Power/Super Users (~20) who attend Siebel training courses who then structure the training to align systems with the operational processes from the IEEE user perspective (versus sending all ~120 users to training courses) • Estimated costs about $.200m expense in 2006

  6. Design Report/Analytics – 7 Weeks (In Progress) DESIGN Phase – 8 Weeks Complete) Soln. Definition Report/Analytics – 4 Weeks: (Complete) Project Timeline: BMS Design Phase concluded on 04-Nov-2005Overall project is on track for on-time completion within the planned 39 weeks schedule Project Management AUG-2005 ……………. Wk1 Wk2 ……. …….. Wk8 Wk9 Wk 10 ……. …… Wk 21 Wk 22 ….. Wk 23 …… ……. ……… Wk 31 Wk 32 ………… Wk 33 … Wk 37 Wk 38 Wk 39 Design Phase concluded on 04-Nov Set Up Start Date 06-Sep Total Project Duration is 39 Weeks – Target July 2006 14 Week Construction phase began on 07-Nov CONSTRUCTION: Build and Unit Test – 14 Weeks Integration and System Test – 10 Weeks Critical Milestone: Code Freeze 10-Feb-2006 Knowledge Transfer – 2 Weeks UAT – 3 Weeks • ACCOMPLISHMENTS • Completed BMS Design with successful cross team reviews on 11/4 • Completed ReportingSolution Definition • Completed overall Project Plan Definition – continuing plan elaboration • Began Construction Phase onschedule Deployment - 2 Weeks

  7. Guiding Design Principles

  8. Review Review Review Prioritize Prioritize Prioritize Enhance Enhance Enhance Next Step – Construction Phase - Business Teams remain as an Integral Part of the Project During Construction & Testing Phases 10/24 10/31 11/7 11/14 11/21 11/28 12/5 12/12 12/19 12/26 ..1/9 1/16 1/23 …2/10 …. 8/4 Formal Design Review by Siebel Systems Reporting Design Siebel Configuration Review Siebel Design Review CONSTRUCTION (Build) CodeFreeze Application Iteration 1 Solution Review Solution Review Critical Milestone 2/10 ! Application Iteration 2 Application Track Solution Review Application Iteration 3 Cross Team Reviews Integration Other Solution Tracks Reports Data Conversion Integration Testing Phase We are taking an iterative approach to ensure users see system – early and often

  9. Project Status New Technology Base • Siebel is new to our People. The software has a learning curve • Sent key IEEE personnel to Siebel training • Conducting ongoing on-the-job hands-on training with our Implementation partner (Capgemini) • Strengthening project team with select resources when needed • IEEE Infrastructure requires updates to meet requirements and user expectations • Aligned in-house staff to drive Infrastructure plans • Conducting Proof of Concept exercises throughout project plan • Closely monitoring all infrastructure/performance behaviors

  10. Project Status Scope Control • Ensuring we focus on “External User Experience” • Disciplined management of Scope Control and Change Request (CR) Process • Focus on CRs with no impact to overall schedule • Leveraging Executive Steering Committee to ensure appropriate priority Organizational Change Management (OCM): End User Training and Management of change on our organization • The BMS Solution involves a broad change with both a new application and new processes • Closely working with business team on OCM stream (Training, Communication, Deployment Approach) • Evaluating alternative training options for maximum impact

  11. Next Steps

  12. Thank You!

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