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Changes in Reimbursable Agreements. 31 st Annual Airports Conference. V Thompson & R Farrell, Lead Planners. March 18, 2008. Planning & Requirements. Business Services. Safety Assurance. Administrative Services. System Support. PROGRAM IMPLEMENTATION MANAGEMENT. REQUIREMENTS.

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changes in reimbursable agreements

Changes in Reimbursable Agreements

31st Annual Airports Conference

V Thompson & R Farrell, Lead Planners

March 18, 2008

eastern service center
Planning &


Business Services

Safety Assurance

Administrative Services

System Support









Eastern Service Center
NAS Planning and Integration – Lead Planners
  • Liaison for the Eastern Service Center to Airports Division, Airport Sponsors, and State Aviation Departments.
  • Responsible for integration of Sponsors’ current and future development plans with FAA plans for airspace and NAS Facilities and Equipment projects.
  • Coordinate and negotiate Reimbursable Agreements.
  • Point of contact for the Reimbursable Agreement for the life of the Agreement.
why faa must enter into reimbursable agreements
Why FAA Must Enter Into Reimbursable Agreements
  • FAA and sponsor activities are clearly defined.
  • Work on NAS facilities is performed in accordance with regulatory requirements.
  • The safety and efficiency of the NAS is maintained.
  • The impact to facility life cycle costs (long term) is minimized.
  • The highest level of FAA expertise and experience is available to help solve project problems and challenges.
reimbursable agreements
Reimbursable Agreements
  • Notify NPI at least 4 months prior to expected Engineering Services organization involvement.
  • Engineering Services cannot incur any obligations (labor and non-labor) prior to receipt of Project Authorization from FAA Budget Office.
  • If sponsor’s proposal includes non-Federal facilities, sponsor will be advised to contact the ATO Non-Fed Coordinator.
  • Master agreements will no longer be processed.
reimbursable agreements1
Reimbursable Agreements

Relocation, modification, or replacement of existing FAA facilities

  • Need is initiated by non-federal entity (private entities, state/local governments, airport owners, etc.) or other federal agency.
  • Scope of work is defined by ATO.
  • All FAA costs to be reimbursed by Project Sponsor.
reimbursable agreements2
Reimbursable Agreements

Establishment of non-Federal Facility for FAA Takeover

  • Requires Project Sponsor to formally request FAA takeover. Request should be made in advance of project execution to ensure FAA requirements are addressed as part of project implementation.
  • If takeover is approved, ATO requests a Quality Control role via a reimbursable agreement.
reimbursable agreements3
Reimbursable Agreements

Establishment/Relocation of a non-Federal ATCT

  • Required to fund AFTIL siting, if federal funds are involved.
  • Required to fund relocation of FAA data processing equipment.
  • Required to fund establishing/relocating telecommunication interconnection with the FAA NAS.
  • Required to fund design review/approvals if federal contract controllers are used.
changes in reimbursable agreement policy
Changes in Reimbursable Agreement Policy
  • The Office of Management and Budget (OMB) requires agencies to collect an advance when they enter into a reimbursable agreement with non- Federal entities (Public).
  • OMB does not consider receivables from the Public as a budgetary resource until collected.
  • Collection of an advance is to remedy the resulting shortfall in the budgetary resource.
changes in reimbursable agreement policy1
Changes in Reimbursable Agreement Policy
  • Now using a new National Reimbursable Agreement Tool
  • ATO Finance Policy requires advance payment in full prior to incurring any obligations.
  • Overhead rate of 26.5% to be included on all new and amended agreements.
  • Period of performance for each agreementcannot exceed 5 years.
  • Policy changes were effective October 31, 2006.
reimbursable agreement process
Reimbursable Agreement Process
  • Airport Owner should notify the ADO of their intentions to build or remove airport facilities during the conception and planning stage
  • For a detailed facility impact review, the proposal should be submitted thru the OE/NRA process
  • Airport Owner must decide how to proceed - relocate/modify the proposed airport construction project or relocate/modify the FAA facility
  • Agreement Types:
    • Preliminary Design Agreement
    • Full Scope Agreement

New Runway Project

reimbursable agreement process1
Reimbursable Agreement Process
  • Development of a full scope reimbursable agreement:
    • Define Scope of Work – 4 weeks
    • Define Responsibilities
    • Cost Estimates – 2 weeks
    • Coordinate Draft Agreement – 4 weeks
    • Sign Agreement – 4 to 8 weeks
    • Establish Project Authorization – 3 to 4 weeks
other planning considerations
Other Planning Considerations
  • All Projects involving Relocation, Modification and/or Replacement of FAA facilities must be sited and constructed using current FAA standards
  • All costs for establishing and maintaining non-Fed NDBs must be paid for by the Project Sponsor.
  • ILS burn-in is required before commissioning CAT II/III Procedures.
  • Flight Check is required for PAPIs on IFR runways or if circling is authorized.
other planning considerations1
Other Planning Considerations
  • ATO does not support relocation of FAA VASIs – ATO will decommission.
    • ATO will try to obtain PAPI equipment for installation via the F&E process. Project Sponsor will be responsible for cost of establishing the PAPI. FAA will maintain the facility at FAA cost.
  • Underground Cables
    • If airport development causes a need to establish or replace an existing cable link, fiber optics transmission system (FOTS) requirements must be considered as part of project scope.
navaids discontinuance
NAVAIDS Discontinuance
  • FAA is working to identify decommissioned NAVAID facilities and relinquish costly leases.
  • Direction Finders (DF) - Performing site surveys to remove DF equipment.
  • VORTAC - By 2025 all remaining FAA VORs should be removed from service.
  • A VOR replacement program is under development to replace VORs that will remain in service until 2025.
new on the horizon
New on the Horizon
  • Runway Status Lights (RWSL)
    • National Transportation Safety Board Most Wanted Transportation Safety Improvements (Aviation).
    • The RWSL system integrates airport lighting equipment with approach and surface surveillance systems to provide a visual signal to pilots and vehicle operators indicating that it is unsafe to enter/cross or begin takeoff on runway.
    • Implementation of RWSL requires the use of the Airport Authority’s lighting vault, fiber optic system, and requires installation of lights in designated runways/taxiways.
    • Initial Investment Decision made July 2007. In-Service Decision expected Summer 2008.

Runway Entrance Lights (RELs)

Takeoff Hold Lights (THLs)

new on the horizon1
New on the Horizon
  • Airport Strategic Profiles
    • Will allow a high level understanding of all activities impacting the NAS in the Service Area, both internally and externally to the ATO.
    • Ensure that all current and future activities initiated in the Service Area are aligned with the Agency’s Flight Plan, Strategic Management Plan, Business Plans and Operations Plans.
    • Ensure horizontal integration of all activities and schedules of programs and projects at individual and groups of facilities.
    • Matrixes with the other stakeholder teams to ensure horizontal integration.
we re here
We’re Here!
  • If you have questions about how to proceed with accomplishing projects at your airports, contact the NPI Lead Planner for information:

Denise Knight, North Team Manager

Richard Farrell (404) 305-7069 Freddie Chez (404) 305-7067

Guy Hall (404) 305-7075 Willie Weatherly (404) 305-7073

  • Send Correspondence to:

Federal Aviation Administration

ATO/P&R/NAS Planning and Integration

PO Box 20636

Atlanta, GA 30320