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Reimbursable Work. Wendy H. Miller STARS SuperUser Group Meeting March 22, 2007. Reimbursable Work Process Flows. Process flows developed Federal RW without advance Federal RW without advance, with FAC Federal RW with advance Non-Federal RW with advance

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reimbursable work

Reimbursable Work

Wendy H. Miller

STARS SuperUser Group Meeting

March 22, 2007

reimbursable work process flows
Reimbursable Work Process Flows
  • Process flows developed
    • Federal RW without advance
    • Federal RW without advance, with FAC
    • Federal RW with advance
    • Non-Federal RW with advance
    • Non-Federal RW with advance, with FAC
  • These are available on the I-MANAGE website
    • http://www.cfo.doe.gov/corpsyst/i-manage/DOEReimbWorkAcctFlowsMaster.pdf
review of rw budgetary entries new year
Review of RW Budgetary Entries – New Year
  • Appropriation
    • Dr. 42100100/Cr. 44500000
  • Apportionment
    • Dr. 44500000/Cr. 45900100
  • Allotment Issued
    • Dr. 45900200/Cr. 42100200
  • Allotment Received
    • Dr. 42100300/Cr. 45900300
review of rw budgetary entries new year cont
Review of RW Budgetary Entries – New Year (cont.)
  • Order Accepted (must include WFO)
    • Dr. 422***00/Cr. 42100400
  • Allocation (funds check at WFO)
    • Dr. 45900400/Cr. 46101200
next steps
Next Steps
  • Funds are then obligated
    • Dr. 46101300/Cr. 48010000
  • When costs are incurred, billing is also recorded
    • Dr. 48010000/Cr. 49010000
    • Dr. 42510000/Cr. 42210000
  • Collection is made (if no advance received)
    • Dr. 42520*00/Cr. 42510000
next steps cont
Next Steps (cont.)
  • Or if advance received, advance is applied
    • Dr. 42210000/Cr. 42220*00
    • Dr. 42520*00/Cr. 42510000
  • Payment is made
    • Dr. 49010000/Cr. 49020000
year end
Year-End
  • Before closing, all accepted orders must be fully allocated (422***00 + 425***00 + 922***00 + 925***00 = 46101200). A report is being developed to assist with this.
  • As part of pre-closing entries, all 4210 and 4590 accounts are closed into 44500000 – should be offsetting.
year end cont
Year-End (cont.)
  • Any accepted order that was not fully obligated will be part of the carry forward.
  • The carry forward balance should be the balance in 422***00, 922***00, and 91210000. A report is being developed to assist with this.
review of rw budgetary entries carry forward
Review of RW Budgetary Entries – Carry forward
  • Carry forward balances
    • Dr. 422***00/Cr. 44500000
  • Apportionment
    • Dr. 44500000/Cr. 45900100
  • Allotment Issued
    • Dr. 45900200/Cr. 42100200
  • Allotment Received
    • Dr. 42100300/Cr. 45900500
review of rw budgetary entries carry forward cont
Review of RW Budgetary Entries – Carry forward (cont.)
  • Order previously accepted and still on the books – no new entry needed
  • Allocation (funds check at WFO)
    • Dr. 45900600/Cr. 46101200
  • Next steps should continue as on previous slides
return of orders accepted
Return of Orders Accepted
  • Current Year
    • Deallocate - Dr. 46101200/Cr. 45900400
    • Return of Order - Dr. 42100400/Cr. 422***000
  • Carry Forward
    • Deallocate – Dr. 46101200/Cr. 45900600
    • Return of Order – Dr. 42100500/Cr. 422***000
still needed
Still Needed…
  • Thorough review by offices of each WFO back to source documents
  • Review of stale orders
questions
Questions?
  • If there are questions, please contact:
    • Wendy H. Miller on 301-903-6435 or wendy.h.miller@hq.doe.gov
    • Kirby Brace on 301-903-4274 or kirby.brace@hq.doe.gov
    • Barbara Harbell on 301-903-3774 or barbara.harbell@hq.doe.gov
    • Bethany Williams on 301-903-9715 or bethany.williams@hq.doe.gov
    • Bonnie Giampietro on 301-903-1651 or bonnie.giampietro@hq.doe.gov