NIGP – State and Local Programs and Using GSA e-Buy

1. NIGP – State and Local Programs and Using GSA e-Buy GSA/FAS Customer Accounts and Research Susannah Elizondo October 10, 2013

2. Today’s Objectives • Overview of State and Local Programs • Overview of special GSA programs available to state and local entities • How to use GSA e-Buy • Q and A

3. Overview of State and Local Programs • 1122 (Joint Program with Dept. of Army) • Cooperative Purchasing • Disaster Purchasing Program • Wildland Fire Program • Computers for Learning • Surplus Personal Property Donation Program

4. 1122 Program • Allows state and local governments to purchase equipment suitable for counter-drug, homeland security, and emergency response activities • Army manages the overall program; ammunition and weapons are through DLA; other general products are available through GSA • All inquiries and orders must go through the State Point of Contact (SPOC) www.gsa.gov/1122program

5. Cooperative Purchasing • Allows state and local, regional or tribal governments to access GSA’s Schedule 70 Information Technology and Schedule 84 Law Enforcement and Security • Voluntary participation: state and local governments not required to use GSA; GSA contractors decide whether they want to participate in the program and accept orders from state and local governments www.gsa.gov/cooperativepurchasing

6. Disaster Purchasing • Allows state and local governments to access GSA’s Schedules to facilitate disaster preparation, response, and recovery • Disaster can mean a major weather event; act of terrorism; nuclear, biological, chemical or radiological attack • Voluntary participation for both state and local entities and GSA Schedule contractors www.gsa.gov/disasterpurchasing

7. Wildland Fire Program • GSA Global Supply works with federal agencies and non-federal cooperators to stock national fire caches in preparation for fire emergencies • Requests for sponsorship should be forwarded to your state forest service, which coordinates with the U.S. Forest Service for approval www.gsa.gov/fireprogram

8. Computers for Learning • Transfers educationally useful excess Federal equipment directly to schools and educational non- profit organizations • Available to public, private and parochial schools with students aged prekindergarten through twelfth grade • Schools do not pay for equipment, but must pay for shipping and handling direct costs www.gsa.gov/computersforlearning

9. Surplus Personal Property Donation Program • Enables state and local governments to obtain personal property that the federal government no longer needs • Cannot acquire surplus property directly, but must go through a State Agency for Surplus Property (SASP) www.gsa.gov/property

10. Overview of special GSA programs available to state and local entities • National Information Technology Commodity Program (NITCP) • Wireless FSSI • Email as a Service (EaaS) • IT Navigator Tool

11. National Information Technology Commodity Program (NITCP) • Provide easier ordering and lower prices for IT commodities and ancillary (integral and related) services to customers nationwide • Consolidate IT commodity purchasing across agencies to drive down costs and improve services www.gsa.gov/nitcp

12. NITCP Strategic Sourcing BPAs BPA 1 BPA 2 BPA 3 • Video Tele-Conferencing (VTC) Equipment • Desktop Unit • Basic, Moderate and Advanced Systems • Mobile Products • VOIP Phones • Webcams • Headsets • Monitors • Various Sizes • LCD • Wide screen BPA 4 BPA 5 BPA 6 • Computers • Laptops • Notebooks • Desktops • Data Storage • Servers • Racks • Routers • Tablets • Tablets • Semi-rugged Tablets

13. Wireless Federal Strategic Sourcing Initiative (FSSI) • Improve the procurement and management of wireless services across government • Implement cellular service plans and devices more effectively and efficiently through unified acquisition, improved information management, and centers of excellence www.gsa.gov/wirelessfssi

14. Wireless FSSI Wireless Devices Service Plans Infrastructure and Accessories • Bundled with the service, including 4th-generation smartphones, cellphones, and broadband data devices • Voice only • Data added • Data only • Licenses and support for management, security, enterprise messaging, and disposal and disposition reporting Business Portal Interface Sharing of Best Practices • Allows an agency to integrate its management system for improved access to vendor data for ordering, inventory, billing, and reporting • For the efficient adoption of centralized purchasing, MDM, Telecommunications Expense Management Services (TEMS), and similar applications

15. Email as a Service (EaaS) • GSA's Cloud EaaS BPAs provide a broad range of Email as a Service solutions to speed up your acquisition of email services in the cloud • Streamlines the ordering process, save money with pre-competed pricing, reduces procurement time and simplifies reoccurring acquisition of products and services www.gsa.gov/eaas

16. EaaS Procurement Structure 5 Service Offerings Service Offerings include: • E-mailasaService • Office Automation • Electronic Records Management • Migration Services • Integration Services 4 Delivery Models • Deployment Models include: • Government Community Cloud • Private Cloud • Secret Enclave Cloud • Public Cloud

17. ITS Navigator Tool https://gsafas.secure.force.com/itsn

22. How to Use GSA’s e-Buy • GSA’s online Request for Quote (RFQ) tool • Access to GSA Schedules, GWACs, and BPAs • Can also use to find sources and request information www.ebuy.gsa.gov

23. www.ebuy.gsa.gov

24. Member Registration

25. Assign Category & Select Vendors

28. Assign Category and Select Vendors

31. Prepare RFQ – Review

32. RFQ Summary

33. RFQ Summary

34. Send Q&As to Vendors

35. RFQ Summary

36. RFQ Summary

37. Modify RFQ

38. RFQ Summary

39. RFQ Summary

40. Forward RFQ

41. September 20

42. Buyers

43. RFQ Detail

44. Award – Notify Vendor

45. Quote Award Confirmation

46. Award – Notify Vendor

47. Additional Notification

48. RFQ Detail

49. My Activee Quotes

50. RFQ Award Information