Introduction to GSA’s State and Local Programs . June 2009. GSA State and Local Program Basics. Schedules Programs 1122 Cooperative Purchasing Disaster Recovery Purchasing Program Non-Schedules Programs Wildfire Programs Computers for Learning Personal Property . The Basics.
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GSA State and Local Program Basics • Schedules Programs • 1122 • Cooperative Purchasing • Disaster Recovery Purchasing Program • Non-Schedules Programs • Wildfire Programs • Computers for Learning • Personal Property
The Basics • What is a Schedule? • How is a Schedule awarded? • How does it become a “competitive vehicle”?
Authority The National Defense Authorization Act for fiscal year 1994 contained Section 1122, which allows State and local governments to purchase new law enforcement equipment for counterdrug activities through the Federal Government.
How Does the Program Work? STATE POINT OF CONTACT (SPOC) • Appointed by the Governor of the State • The State Point of Contact (SPOC) • Receives all requisitions from state and local law enforcement entities and ensure availability of funds • Determine that the items will be used for counter-drug activities
How Does the Program Work? STATE POINT OF CONTACT (SPOC) • DA or DLA stocked items – to the appropriate supply center • Commercial items directly with the Multiple Award Schedule Contractor (GSA) • Vehicles – ordered through GSA
What is the vendor’s responsibility when selling products to 1122 Program Participants at GSA Pricing? • The product is on one of the Schedules/SINs approved by GSA for the 1122 Program • Verify if the state in which the purchasing agency is located has an appointed State Coordinator and identify them • All orders being placed through the 1122 Program are to include the statement, “This order is placed pursuant to the State and Local Law Enforcement Equipment Procurement Program (“1122 Program”) in support of counterdrug activities, under the authority of the State Point of Contact (SPOC) for the State of __________________.”
About the Program The Law Enforcement Program provides items to its customers through three separate federal sources working in conjunction with the Department of Justice. • Defense Logistics Agency (DLA): For more info contact Ms. Jannet Gray at (703) 767-0078 • Department of the Army (DA): For more info contact Mr. Alphonzo Horton at (703) 695-7964 • General Services Administration (GSA): For more info contact Ms. Zoe-Ann Freitag at (703) 605-5742
Example Schedules Included in the Program • Schedule 56 – Building and Building Materials/Industrial Services and Supplies • Schedule 84 – Total Solutions for Law Enforcement, Security, Facility Management Systems, Fire, Rescue, Special Purpose Clothing, Marine Craft, and Emergency/Disaster Response
Schedule Included in the Program • Schedule 56 – Building and Building Materials/Industrial Services and Supplies • Power Distribution Equipment, Generators, and Batteries • Some items included are portable generators, rechargeable batteries, telecommunications surge protection, DC regulated power supply, etc.
Schedule Included in the Program (Cont.) • Schedule 84 – Total Solutions for Law Enforcement, Security, Facility Management Systems, Fire, Rescue, Special Purpose Clothing, Marine Craft, and Emergency/Disaster Response • Law Enforcement Equipment and Security Equipment • Some items included are miscellaneous personal law enforcement equipment, body armor, helmets, canine training and handling equipment, in-vehicle protection and restraint systems, police bicycles, etc.
Schedule Included in the Program (Cont.) • Schedule 84 – Total Solutions for Law Enforcement, Security, Facility Management Systems, Fire, Rescue, Special Purpose Clothing, Marine Craft, and Emergency/Disaster Response • Marine Craft and Equipment • Some items included are powered boats, non-powered boats, inflatable boats, marine inboard and outboard engines, marine diesel propulsion engines, floating marine barriers and booms, etc.
Web address for a list of State Coordinator’s? • Through GSA: http://www.gsa.gov/firesecurity Click on “1122 Counterdrug Program” Click on “State Points of Contact” • Through Law Enforcement Support Office (LESO): https://pubweb.drms.dla.mil/cmis/section1122.htm Click on “Section 1122” Click on “State Point’s of Contact (SPOC)”
Federal Acquisition Service Schedule Sources • ONLINE • GSA E-LIBRARY (www.gsa.gov/elibrary) • CENTRALIZED MAILING LIST SERVICE • 817-334-5215 • GSA FORM 457
Price List Sources • GSA ADVANTAGE!® - www.gsaadvantage.gov • THE CONTRACTOR • YOUR STATE POINT OF CONTACT • SCHEDULES INFORMATION CENTER • GSA NATIONAL CUSTOMER SERVICE CENTER (800) 488-3111 • GSA CONTRACTING OFFICER
IN SUMMARY • THE GOAL OF THE PROGRAM IS TO SAVE VALUABLE TIME AND MONEY FOR THE STATE AND LOCAL AGENCIES--TO ENABLE YOU TO STRETCH YOUR DOLLARS IN THE FIGHT AGAINST DRUGS.
Cooperative Purchasing Program ww.gsa.gov/cooperativepurchasing
What are the Authorities that allow for Cooperative Purchasing? • ---------------------------------------------------------------------------------------------- • Authority for S&L governments to purchase under Schedule 70 • Section 211 of the e-Gov Act of 2002 authorized GSA sales of Schedule 70 IT products, software and services to State & Local Governments through the introduction of Cooperative Purchasing. • ---------------------------------------------------------------------------------------------- • Authority for S&L governments to purchase under Schedule 84 • Local Preparedness Acquisition Act, which authorizes state and local government to purchase Alarm and signal systems, facility management systems, firefighting and rescue equipment, law enforcement and security equipment, marine craft and related equipment, special purpose clothing, and related services (as contained in Federal supply classification code group 84 or any amended or subsequent version of that Federal supply classification group
Scope and Eligibility • Scope: • GSA IT Schedule 70 Contract Vehicles and Consolidated Schedule with IT Special Item Numbers (SINs) • GSA Schedule 84: Total solutions for law enforcement, security, facilities management, fire, rescue, clothing, marine craft and emergency/disaster response • Eligible Users: • The 50 states, All counties, municipalities, cities, towns and townships, Tribal Governments, Public Authorities (Public or Indian Housing agencies under the U.S. Housing Act of 1937), school districts, and colleges or any instrumentality there of.
State and Local Participation • Voluntary • No obligation by state and/or local governments to use the schedule. • Contractors decide whether to accept orders from state and local governments. • Always Open for Use • Meet GSA Eligible Users Criteria • Have State or Local Authority • Granted by State or Local Entity
323 290 240 140 75 Over 3,700 participating vendors 33 An average growth rate of 47%. Cooperative Purchasing Sales Trend
Offerings: Special Item Numbers (SIN’s) or Categories SIN Description 132 34 Maintenance of Software 132 50 Training Courses 132 51 IT Professional Services 132 52 E-Commerce Services 132 53 Wireless Services SIN Description 132 3 Leasing of Product 132 4 Daily/Short Term Rental 132 8 Purchase of Equipment 132 12 Maintenance of Equip./Repair 132 32 Term Software Licenses 132 33 Perpetual Software Licenses SIN Description 132 60 Access Certificates for Electronic Services (ACES) Program 132 61 Public Key Infrastructure (PKI) Shared Service Provider (SSP) Program 132 62 HSPD-12 Product and Service Components
Schedule 84 – Divided into 5 Attachments Attachment 1 – Marine Craft • Boats, Engines, Trailers, Spare Parts & Accessories • Harbor/Waterfront Security Products & Services • Marine Craft Repair and Modifications to all type Marine Craft • Professional Consulting and Training Services for Marine Craft, Harbor, or Waterfront • Floating Marine Barriers, and Booms
Schedule 84 – Attachment 2 - Firefighting • All types of Urban and Wildland Firefighting Equipment and Supplies • Flood Control Products, Medical Rescue Kits and Patient transport/immobilization devices • Fire Extinguishing/Suppressing Products • Breathing Air Equipment & Respiratory Protection Products • Hoses, Valves, Fittings, Nozzles, Couplings and Related Accessories • Aerial Search and Rescue and Aerial Firefighting Products
Schedule 84 – Attachment 3 - Alarm & Signal Systems, Facility Management and Protective Service Occupations • Security Systems Integration and Design Services • Security Management and Support Services • Security System Life Cycle Support • Alarm and Signal Systems, Access Control Systems, Intrusion Detection Systems, Patient Wandering Detection, and Fire Alarm Systems • Facility Management Systems including building comfort systems and integrated security system and Professional Security/Facility Management Services
Schedule 84 – Attachment 3 - Alarm & Signal Systems, Facility Management and Protective Service Occupations (Continued) • Protective Service Occupations including Guard Services, Alarm Monitors, Baggage Inspectors, Corrections Officers, Court Security Officers, Detection Dog Handlers, Detention Officers, Firefighters, Police Officers and Categories to support operation of on-site Security Functions, an other support and related categories.
Schedule 84 – Attachment 4 – Special Purpose Clothing • Gloves, Protective Clothing, Hazmat Clothing, Rainwear, Footwear, Exteme Cold Weather Clothing, Fire Fighting Clothing, Wildland Fire Fighting Clothing, Flotation Devices, Security Clothing, High Visibility and Reflective Products, Medical/Hospital Clothing, Industrial Work Clothing, Concealment Clothing, Miscellaneous Undergarments for use with Special Purpose Clothing, and Cool/Hot Clothing Products.
Schedule 84 – Attachment 5 – Law Enforcement Equipment and Services • Body Armor, Miscellaneous Personal Law Enforcement Equipment • Restraining Equipment, Canine Training and Handling Equipment, Search and Detection • Night Vision Equipment • Alcohol and Drug Detection Kits and Devices • Bomb Disposal and Hazardous Material Equipment
Schedule 84 – Attachment 5 – Law Enforcement Equipment and Services (continued) • Emergency Preparedness and First Responder Equipment, Training and Services • Firearms Storage, Security and Cleaning Equipment, Target Systems and Target Range Accessories • Metal and Bomb Detection Equipment • Criminal Investigative Equipment and Surveillance Systems • Aircraft Armoring Products and Services • Armored Vehicles and Vehicle Armoring Services
Schedule 84 – Attachment 5 – Law Enforcement Equipment and Services (continued) • Law Enforcement and Security Training including defensive/offensive driving, weapons training, force protection training, surveillance and surveillance detection training, maritime security training, close quarters defense (CQD) training, special response team training, chem/bio and WMD training, terrorism awareness training, survival training, EOD training and other types of tactical training. • Professional Law Enforcement Services
Cooperative Purchasing Benefits the Customer • Commercial Items • Huge Selection • Streamlined Process • Monetary Savings • Fair & Reasonable Prices • Greater Discounts for Large Buys • Spot Discounts • Low Administrative Costs • GSA has Taken Care of the Basics • e-Tools
Ordering Procedures • Every Task Order = New Contract • State and local governments are encouraged to use GSA Schedule Ordering Procedures (FAR 8.4) • S &L governments may use their own procedures • Incorporate by referencing GSA Schedule terms and conditions • Additional State/Local requirements are permitted but must NOT conflict with GSA Schedule Terms and Conditions • Source of Funding can be of any type allowed by the ordering agency – Contract or Grant Funding.
Exceptions from Cooperative Purchasing • Prompt Payment • Disputes • Patent Indemnity Clause • Commercial Item Contract Terms and Conditions Unique to the Federal Government
State and Local Preference Programs • State and Local preference programs are not waived or otherwise affected by Cooperative Purchasing
For More Information Visit: • IT Schedule 70 – State and Local: • www.gsa.gov/cooperativepurchasing
Cooperative Purchasing versus Disaster Recovery Purchasing • Program similarities • Same eligibility list • Same terms and conditions and exceptions • Same ordering procedures • Program Differences • Scope
State and Local Disaster Recovery Purchasing Program • Legislation • Section 833 John Warner National Defense Authorization Actfor Fiscal Year 2007 • Scope • All GSA Schedules • Facilitate recovery from a Presidentially declared disaster or act of terrorism • Advance Purchasing
Disaster Recovery Purchasing • Voluntary • Small and Local Business Concerns • E-tools
Why Should State and Local Governments use GSA • Standardization and interoperability • Reduces contract redundancies for the same items needed at different levels • Pre-negotiated terms and conditions • Best Value • Warranty • Expedited Delivery • Experienced vendors
GSA eBuy - GSA's Online Request for Quote System Now Open to S&L Governments • Open for use under Disaster Recovery Purchasing and Cooperative Purchasing programs only. • Prepare and Post RFQ/RFP's for products and services offered through GSA's Multiple Award Schedules program. • Ideal for services, complex requirements, and high dollar or volume product procurements. • Register from GSA Advantage as a State Government customer.
American Reinvestment and Recovery Act • In order to accept orders under the American Recovery and Reinvestment Act (Recovery Act) of 2009, from Federal, state or local ordering activities via the GSA Schedule contract, contractors MUST ACCEPT the terms and conditions of the mass modification (FX75) and adhere to the REQUIRED changes. • Contractors may only accept Recovery Act orders from state and local government entities, if they have accepted the mass modification AND the order falls under one of the currently approved GSA programs (Cooperative Purchasing, Disaster Recovery Purchasing or 1122 CounterDrug Program). • The mass modification is scheduled to be issued June 16, 2009 • Contractors that have accepted the mass modification will be denoted with an ARRA icon:
Lab Schedule The GSA eTools Interactive Training Lab Please visit Room 205 Tuesday June 9th: 9-11:45am and 1-4pm Wednesday June 10th: 1-4pm Thursday June 11th: 8-9:15am and 1-4pm This is not a presentation but a hands-on training opportunity for customers and vendors of GSA Advantage!®. We will be discussing vendor applications in the eLab i.e. eBuy, eLibrary, eOffer/eMod, and the Schedule Input Program (SIP) that will be led by eTools instructors and subject matter experts. Computers will be available to walk-through examples on how to use the various systems. Space is Limited, make your reservations today!
For more information GSA Websites: www.gsa.gov/disasterrecovery FEMA Disaster Website: http://www.fema.gov/news/disaster_totals_annual.fema OR Contact Tricia Reed email@example.com 571-259-9921
GSA Wildland Fire Program Bill Hicks Fire Program Coordinator
Agenda • What is the GSA Fire Program? • Why should I use it? • How do I use it?