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PART TIME COMPENSATION AND CLASSIFICATION PROCESS

PART TIME COMPENSATION AND CLASSIFICATION PROCESS. Module II Technical Process. Introduction. IT ’ S NOT JUST PAYROLL!. Myths and Facts. Myths As long as we get them paid is all it matters Once the Authorization finishes it will be forgotten

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PART TIME COMPENSATION AND CLASSIFICATION PROCESS

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  1. PART TIME COMPENSATION AND CLASSIFICATION PROCESS Module II Technical Process Human Resources

  2. Introduction IT’S NOT JUST PAYROLL! Human Resources

  3. Myths and Facts Myths • As long as we get them paid is all it matters • Once the Authorization finishes it will be forgotten • Other than full time employees are not unionized, therefore, Unions don’t use that data Facts • Incorrectly classifying an employee creates liability to the College in terms of Pay Equity • Any information stored in the HRIS is used to create reports that are analyzed for workforce and budget planning • The College provides a wide range of reports to the Unions based information entered on the HRIS Human Resources

  4. Institutional Data • College resource • Used and relied upon by many users (Unions, PEC, Ministry, etc.) • Accurate, consistent and timely • Begins with person or office creating the data • Continuous responsibility of all who subsequently access it and use it Human Resources

  5. Daily use of Data Increased investment and attention to data handling and analysis is a necessity for nearly all businesses. Human Resources

  6. ENTERING INFORMATION ON HRIS Use screen HRU209 8 different types of authorizations • 5 is used for Part Time Administrator • 6 is used for Part Time Support • 7 is used for Part Time Academic • 8 is used for Regular Part Time Student (Student number is required) • E is used for CSEP students • L is used for ELC worker (only available for Early Learning Centre) • S is used for Summer Student Appendix G (May 1 to August 31) Human Resources

  7. ENTERING INFORMATION ON HRIS Part time Academic Authorizations (Group 7) 6 different types of codes to differentiate Part Time Academic employees: • P is used for Professors • I is used for Instructors • X is used for coordinators • N is used for Non-Teaching • L is used for Librarian • C is used for Counsellor Human Resources

  8. ENTERING INFORMATION ON HRIS Teaching assignments The Object Codes for teaching assignments are as follows: • 41200 Part Time Academic • 41100 Regular Partial Load Academic • 41101 Short Term Partial Load Academic (Irregular) • 41300 Sessional Human Resources

  9. ENTERING INFORMATION ON HRIS • Any assignments that are authorized to replace a full time faculty, it is recommended to use sub-objects 04 to 10 and 12, 14 and 15 • Sub-object 00 (Regular duties) is used where there’s no full time faculty assigned and the hours are the product of those unfilled by full time faculty • Sub-object 02 is used for assignments where there’s no replacement and is also not the product of hours left unfilled by full time faculty Human Resources

  10. ENTERING INFORMATION ON HRIS It is imperative that the proper Sub-Object Code is entered correctly to ensure accuracy. Sub- Object Codes used for teaching assignments are as follows: 00 Regular Duties 11 Vacancy Replacement 02 Short Term Assignment 12 Other Replacement 04 Sick Leave Replacement 14 Curriculum Development Replacement 05 Maternity Leave Replacement 15 Release Time/Union Business Replacement 06 Parental Leave Replacement 07 Professional Leave Replacement 08 Vacation Replacement 09 Secondment Replacement 10 Leave of Absence Replacement 17 Field Work Supervision Non-replacement Human Resources

  11. ENTERING INFORMATION ON HRIS • ensure the proper Course Code, Section and hours per course is entered • hours per course refers to the number of hours taught each week, and not the total hours for the course. Human Resources

  12. ENTERING INFORMATION ON HRIS Non-Teaching Assignments • Ensure that the authorizations do not reflect any teaching duties • The Sub-Object Codes for non-teaching assignments are as follows: • 41200 Part Time Academic (Librarians & Counsellors and Non-Teaching) • 40501 Part Time Coordinator • Sub-Object codes that can be used for non-teaching assignments are as follows: • 00 Regular Duties • 02 Short Term Assignment • 03 Special Project • 18 Distance Learning, Non-Teaching • 20 Non-Teaching, Non-Replacement Human Resources

  13. ENTERING INFORMATION ON HRIS Part time Support Authorizations • Prior to entering a new authorization on the system, ensure that you have the proper classification code and rate that will be assigned to the employee • The object code for any Part time Support authorization is 42500 • It is imperative that the proper Sub-Object Code is entered correctly to ensure accuracy. Sub- Object Codes used for Part time support assignments are as follows: • 00 Regular Duties 09 Secondment Replacement • 02 Short Term Assignment 10 Leave of Absence Replacement • 03 Special Project 11 Vacancy Replacement • 04 Sick Leave Replacement 15 Release Time/Union Business Replacement • 05 Maternity Leave Replacement 16 Project of a Non-Recurring Time • 06 Parental Leave Replacement 19 More than 44 hours per week • 07 Professional Leave Replacement 21 Overtime, Appendix D only • 08 Vacation Replacement Human Resources

  14. ENTERING INFORMATION ON HRIS • Any assignments that are authorized to replace a full time support staff, it is recommended to use sub-objects 04 to 10 and 15 which are considered Appendix D authorizations • ensure that the correct position number is entered for the employee being replaced • Vacancy Replacement (Sub-object 11) it’s not considered Appendix D Human Resources

  15. ENTERING INFORMATION ON HRIS • Sub-object 00 (Regular duties) is used where there’s no full time support staff assigned and the hours are the product of those unfilled by full time support staff • Sub-object 02 is used for assignments where there’s no replacement and is also not the product of hours left unfilled by full time support staff. • Sub-object 03 (special project) is used for assignments where the special project involves duties that are normally performed on a regular basis in the College • Sub-object 16 (Project of a non-recurring kind) is used for assignments where the nature of the project is not performed on a regular basis in the College Human Resources

  16. ENTERING INFORMATION ON HRIS Part time Student Authorizations • ensure that the proper category is chosen • groups 8 and E you will need to enter a student number • Group S can only be used from May 1 to August 31. • The Sub-Object code used for students is 42501 • The sub-objects that can be used for student assignments are as follows: • 00 Regular Duties • 02 Short Term Assignment • 03 Special Project Human Resources

  17. Where to Get More Information • HR Website in My Algonquin • Ruben A. Sanchez at ext. 5220 or sancher@algonquincollege.com • Diane McCutcheon at ext. 5461 or mccutcd@algonquincollege.com Human Resources

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