Fundraising Proposals for Voting

1. 2019 Fundraising Proposals TITLE 12/14/2018

2. Proposals on the Table We will be voting on these ideas at the end of the meeting, voting will be open until next week’s meeting 12/21 • Proposals • Michael Pologruto – Monte Carlo • Matt Fiore – Beer & Wine Event • Michael Patsy – Football Pool • Michael Peuler – Sports Memorabilia

3. Rotary Beer, Wine & Dine

4. Rotary Beer, Wine & Dine Description Beer, Wine and Spirit tasting showcases the regions amazing offerings and raises money for our community projects. Food vendors from local restaurants. A more mass-market appeal event that brings out a wider audience of our current Rotary circle.

5. Rotary Beer, Wine & Dine Estimated Costs • $2,000 to $4,000 • Costs will vary based on whether we can get vendors to come for free or low cost. • Need a  LCB permit - $100 • Insurance free through Rotary International • Buckets, Pitchers, Marketing

6. Rotary Beer, Wine & Dine Estimated Profits • $8,000 to $10,000 • Assumes • 200 ticket sales @ $45 • $500 in sponsors • $500 auction • $250 raffle

7. Rotary Beer, Wine & Dine Venue Details • Cranberry Township Municipal Center • Free – Lots of square footage indoors • Includes Tables

8. Rotary Beer, Wine & Dine Local Examples • Mercer Club • Made $5000 profit • 140 ticket sales • $1000 expenses

9. Rotary Beer, Wine & Dine Marketing/PR • Facebook Event –Boosting posts • Ads in Paper • Cranberry Township board • Website events page • Online Ticket ordering • Taking donations in lieu of ticket orders

10. Rotary Beer, Wine & Dine Committee Members • Karen Newpol • Teresa Gadberry • Tracie Moniot • More needed!

11. Football Raffle Tickets

12. Football Raffle Tickets Description • Sell Football raffle tickets based on NFL games over a 4 week period • The club buys the kit from ACS for $1,500. • Each kit contains 500 tickets. The club determines the price of each ticket, but ACS recommends $20 each. • Each ticket lists three NFL teams each with a score next to the name • Each ticket is valid for 4 weeks • ACS Software determines the winners from the tickets sold and emails the club. • The club pays the winners out of the money collected and keeps the rest.

13. Football Raffle Tickets Estimated Costs • You add up the score for your teams that week. • The ticket with the highest scores (top 3) win cash prizes as well as the ticket with the lowest score • 1st $100; 2nd $50; 3rd $25 and lowest $25 • Each ticket has 4 chances to win (4 weeks)

14. Football Raffle Tickets Estimated Profits • It depends on how many tickets we sell. If we sell 500 tickets at $20, that equals $10,000 in total proceeds. The kit costs $1,500. Payouts total $800. Need to get a raffle license from Butler County. Net profit to the club of approx. $7,700. • According to ACS, the average profit for a club in 2016 was $4,100 (280 tickets sold). The low result for a club in 2016 was $3,200 (275 tickets sold). • Need to sell 120 tickets to break even or roughly 3 tickets per member. • If 40 members sold 10 tickets each at $20 per ticket, we would have gross revenue of $8,000. After cost of the kit for $1,500 and winner payouts of $800, that would leave a net profit of $5,700. It works the same if 20 members each sell 20 tickets ;) • We could also attempt to have a sponsor of the event (logo on each ticket). Average advertising for this is about $300 per ACS.

15. Football Raffle Tickets Venue Details • Ticket sales can be done anywhere. Participants are directed to our website to check for winners (which then will have a link for the results). • Tickets would be sold in late summer/fall before a 4 week period of NFL games (ex. October). We pick the 4 weeks. • Keeps people thinking about Rotary for 4 weeks as they check their tickets rather than 1 one time event. • Easy to track cash based on ticket sales as tickets are numbered and can be assigned to members to sell.

16. Football Raffle Tickets Local Examples • Example Green Bay, New England and Cleveland are listed on your ticket. They score 30,21 and 10 respectively. The total score for your ticket is 61. If 61 is in the top 3 of all tickets sold or the lowest, it wins a prize. • Samples of ticket attached.

17. Football Raffle Tickets Marketing/PR

18. Football Raffle Tickets Committee Members • Michael Patsy – Chair • Buehler? Anyone? • Other Notes: • Sports Pools are not currently permitted by PA Act 1988 P.L. 1262 No. 156 as amended while raffles are permitted • A raffle is considered a form of lottery. As such, a raffle generally refers to a method for the distribution of prizes among persons who have paid for a chance to win such prizes, usually determined by the numbers or symbols on the tickets. • There is a NCAA basketball Final 4 kit that works similar to the football kit. If interested in NCAA, need to order by January 18th to maximize selling time.

19. Sports Memorabilia

20. Sports Memorabilia Sports memorabilia will be sold thru a silent bid process. Approximately sixty (60) consigned items will be for sale from two (2) providers (Baseball Card Castle, Cranberry; Reich PM, Pittsburgh). The items will have an opening bid to start the bidding. The opening bid will be established by the providers and the committee chair. There will be a bid sheet next to each item with a full description including authentication if available. If no one bids on an item, the item is returned to the consignor. If the item sells for the opening bid, the consignor’s value will be paid to the consignor and any difference will be paid to the Rotary. If the item sells for more than the opening bid, the consignor gets his designated amount and the balance paid to the Rotary. For example, if an item with a designated amount by the consignor of $175.00 with an opening bid of $200.00 sells for $250.00, the consignor gets $175.00 and Rotary gets $75.00

21. Sports Memorabilia Estimated Revenue • Admission - $125 @ $20. = $2,500. • Table Sponsors - $100. @ 15 = $1,500. • Memorabilia sales – 50 items @ $50. = $2,500. • Memorabilia Sales (Donated items) - $500.00 • Booze baskets - $500. • 50/50 = $350. • Total = $7,850.00

22. Sports Memorabilia Estimated Costs • Room rental - $500.00 • Table Rental - $200.00 • Cash Bar - $0. • Light food - $300.00 (crackers, vegetables, cheese, meats) (Prepared by Rotary) • Promotion - $0. • Bid sheets - $0. • Consignors - $0. • Total - $1,000.00

23. Estimated Profitability Estimated Profitability • Revenue $7,850.00 • Costs ($1,000.00) • Estimated Profit $6,850.00

24. Sports Memorabilia Venue Details • I am securing prices from both Cranberry Highlands and Elks. Prefer Elks both as to cost and space. Need enough room to properly display items, good lighting and parking. • Event would be from 6 – 9pm on a Friday or Saturday evening. Sale completed at 8:30 pm to provide time for checkout. • Preferable February - May

25. Sports Memorabilia Comparable Examples • ReichPM and Baseball Card Castle have done many such events. Approximately 110/yr

26. Sports Memorabilia Marketing/PR • Rotary clubs in district • Face book • Email blast from consignors – 1,000 individuals • Possibly newspaper

27. Staffing Staffing • 2 – Co-Chairpersons • 1 – Organize room/Display items • 1 – Prepare bid sheets • 1 – Booze Raffle • 1 – 50/50 • 2 – Admission • 2 – Cashiers (secured credit card machine) • 8-10 - Stand behind bid tables for security