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CAHSEE Administration Training Update

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  1. CAHSEE Administration Training Update November- December 2007

  2. Before Testing • Ordering Materials • Special Versions • Pre-ID Services • Distribution of Materials

  3. CAHSEE Central www.ets.org/cahsee

  4. CAHSEE Project Calendarhttp://www.ets.org/Media/Tests/CAHSEE/pdf/calendar.pdf

  5. Orders and Pre-ID • Mark the deadlines • Plan for orders

  6. Orders • Automatic Overages of standard books: • 5% for schools • 10% for districts • The over-order penalty does not count these books – plan for this resource

  7. CAHSEE Online

  8. Order Status

  9. Supplemental Orders • Use 5% school, 10% district overage first • Initial orders are required to place supplemental orders • 5% of original order assured • Orders over 5% filled if materials available • Special versions (braille, large print, audio CDs) risky, late orders will be filled as inventory permits • Supplemental Shipment Order Request in CAHSEE-Online

  10. How to Place Supplemental Order

  11. Test Versions • Standard Versions • 1-168 per administration • Different versions for field test sets • 7 F/T items per ELA and 12 per math form • Code version number on page 3, now 3-digits

  12. Special Versions • Large Print • Audio CD with parallel Version 1 • No longer specific Version 97 • Braille package now includes: • Braille book • Parallel Large-Print version • Parallel Audio CD version • Administration-specific Braille information sheet

  13. Ordering Special Versions • Special versions must be ordered (and produced) in advance: • Large Print • Audio CD and accompanying test booklets • Braille sets • Late orders are risky and uncertain for special versions

  14. Pre-ID • Use 2007-08 layout • REMEMBER: disability codes have changed from 2006-07 layout • Nonpublic School (NPS) codes are found at: www.cde.ca.gov/re/sd

  15. How to Submit Pre-ID

  16. Edit Student Demographics Until Day of the Test

  17. District Profile for Demographics

  18. District Profile Detail

  19. Non-Public, Non-Sectarian Schools • Districts are responsible for testing students placed by the IEP into an NPS • NPS assigns examiners • Ensure NPS examiners • Receive training • Sign security affidavits before receiving materials

  20. Look-Up Tool for NPS Code http://www.cde.ca.gov/re/sd/

  21. During Testing • Security • Answer Documents • Special Education Coding • Testing Variations • Accommodations and Modifications

  22. Security • Sign the security agreement/affidavit • Access allowed ONLY to those who have signed the affidavit • District and Test Site Coordinators sign the “Security Agreement” • “Security Agreement” affirms that all test administrators have been trained • Test Examiners/Proctors/Scribes sign the “Security Affidavit” • All materials will be locked in secure storage at all times except during testing sessions

  23. Security (cont.) • Do NOT remove shrink wrap on test booklets until absolutely necessary • Test Examiners must check out and check in testing materials on each day of testing (verifying the count and signing for them) • Account for materials before dismissing students from testing room

  24. Security (cont.) • Report missing booklets on the “District Packing List and Security Tracking Form” • Report security breaches to CAHSEE Support immediately • Professional test monitors (Global Compliance Services) will visit a sample of schools and districts • Booklets will be scanned in after testing to determine if any are missing

  25. Answer Documents • Ensure Pre-ID document is only used by the student whose name is on the document • Use only ONE answer document per student • Code answer doc correctly • Demographics not included on Pre-ID • Special education • Modifications/Accommodations • Disability code – new numbers • NPS information

  26. Special Education Coding • County/District Code of Residence (Box 11) • Primary Disability (Box 12a) • Served at a NPS (Box 12b) NPS Code (Box 12c) • Accommodations and Modifications (Box 13) • 13 a. Offered (grid with signature) • 13 b. Used (grid AFTER the exam) • Assessed with CAPA (Box 14) • Special Education Exit Date (Box 15)

  27. District Code of Residence(Box 11) • Used for accountability http://www.cde.ca.gov/re/sd/

  28. Disability Codes, (Box 12a) • Changed from 2006-07 layout • Same information, different numbers

  29. NPS Status and School Code(Boxes 12 b & c) http://www.cde.ca.gov/re/sd/

  30. Accommodations and Modifications (Box 13) • Complete Box 13a for ALL students with IEP or Section 504 Plan • Accommodations and Modifications were made available to student • Signature • Grid 13b only if used

  31. Accommodations and Modifications (Box 13b) • Grid only IF USED • Codes in DFA • Grid all that apply • Modifications affect study score status • Modification errors are difficult and costly to correct

  32. Special Education CAPA (Box 14) and Exit Date (Box 15) • Used for accountability • Must have disability code if CAPA • Grid score code Z for CAPA • Three-year horizon for exit date

  33. English Language Learner Coding • Box 17 – English Proficiency • Box 18 – EL Variations • Box 22 – EL 1st Enrollment in US • Box 23 – RFP Date • Box 24 – Program Participation

  34. English Proficiency (Box 17) • Status as of day of testing • Can be edited through demographic corrections • Important data points for AYP and API

  35. EL Testing Variations (Box 18) • Do NOT affect scores • Use only if regularly used in instruction • See DFA for codes

  36. EL and RFP Dates (Boxes 22 & 23) • EL 1st enrollment in US • Territories included • Used for accountability • Can be edited through demographic corrections • RFP date of reclassification • Used for accountability • Can be edited through demographic corrections

  37. Program Participation (Box 24) • Grid only ONE for EL programs • Other programs can be multiples • Significant importance for research • Can be edited through demographic corrections

  38. Correct Score Codes (Box 3) Mark One for Each ELA and Math • R: Previously met CAHSEE Requirement • S: Score • A: Absent • E: Significant Medical Emergency (Grade 10 only) • I: Invalidated (cheating) • Z: Student sat for test, made no marksOr assessed with CAPA • T: Grade 10 student took CAHSEE at previous district (Transfer) • M: Moved

  39. After Testing • Preparation and Return of Materials • Scheduling Make-up Testing (Grade 10) • Reporting Results • Data Correction

  40. Batches with Separate SGIDs • Grade 10 census: required for every grade 10 enrolled student at time of testing including absent • Grade 10 make-up: must have been reported “Absent” during Census • Grade 11 • Grade 12 • Adult Education students

  41. SGID for 11, 12, Adult • Use correct SGID for each grade level • Grade 10: Blue • Grade 11: Teal • Grade 12: Burgundy • Adult: Green • Grid accurate number of answer documents in each batch • Each batch must have an SGID

  42. SGID for Grade 10 Census or Make-Up • School might have: • Census batch only • Make-up batch only • Both census and make-up batches

  43. Scheduling Makeup Testing • NOT required, but can help meet 95% participation • Note the names of Grade 10 students who missed one or both census sessions (February or March) • Plan for make-up session (March or May) • Observe tight timelines! • Place orders based on absence patterns • Have your Pre-ID plan ready

  44. Return Materials • Batch answer docs • SGID: with each answer document batch • For NPS, batch all answer documents under school code 0000001. • (NPS answer documents’ school code = correct NPS code in Box 12 c) • Call for pick-up no later than 5 days after testing – early returns are welcome!

  45. Student Reports • New design • Color • Security paper to resist tampering • Data elements unchanged • Retains left address window

  46. New Process for On-line Reporting • Unique district detail file will post to unique district folder in CAHSEE-Online • Encryption code no longer necessary • One full year of data will be maintained on-line • BUT, please do be smart and store the data locally!

  47. Demographic Data Corrections • Individual corrections and mass corrections available • Closed on the days of each administration • Closed until results available • Data will be open for corrections when not closed for running reports

  48. Demographic Data Corrections via Mass Updates • Census/Make-up is correctable (field 601 – for post edits only, not a Pre-ID field) • SSID is correctable (position 131-142) • Local ID number and last name REQUIRED to match in mass update process

  49. How to Make Data Corrections

  50. Demographic Edits