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Project Scheduling Using OpenProj. Project Portfolio Management. PPM – Project Portfolio Management Every company executes a set of tasks, that can be grouped together, utilizing a group of human resources and machinery/hardware – this is termed as project

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slide1
Project Scheduling

Using OpenProj

project portfolio management
Project Portfolio Management
  • PPM – Project Portfolio Management
  • Every company executes a set of tasks, that can be grouped together, utilizing a group of human resources and machinery/hardware – this is termed as project
  • In every project, we need to track resources, time and cost
  • In every project we need to plan, track and analyze the status
  • Usually a team reports to a project manager
  • OpenProj by Serena Software, helps to track projects
  • The competing tools for OpenProj are Microsoft Project Plan, Open Workbench etc.
tasks
Tasks
  • Tasks are the building blocks of project management
  • A task must have a definitive start date and definitive end date
  • A task can be assigned to one or more people
  • A task can have a predecessor and/or successor. This creates a dependency between tasks
  • We can have a detailed notes for every task
resources
Resources
  • A resource can be a human resource or machinery
  • Resources will be associated with regular time rate and overtime rate
  • Resources will be tied to the tasks for tracking purposes
  • Resources are not shared between projects. Each project is treated as a separate entity
project calendar
Project Calendar
  • For scheduling a project, a base calendar is required
  • In the calendar we specify the regular work time, holidays, etc
  • We can use 24 hour calendar or a regular time calendar
  • If required, we can also specify any unconventional work times
  • Number of hours per day, number of days per week, number of days per month can be configured
task tracking
Task Tracking
  • Gantt chart is used to see a pictorial view of the task dependencies
  • Gantt chart uses timeline as X axis and tasks on the Y axis, one below the other
  • To create subtasks, use indentation feature
  • We can define a task as milestone task as well to indicate a logical end point
  • We can specify the percentage completion for every task
  • When percentage completion is 100%, the task will be indicated with a tick mark
baselines
Baselines
  • When tracking the tasks and the progress, it is imperative to save a baseline
  • Baseline is a snapshot of the plan at a given point of time.
  • After many updations to the plan, during the tracking phase, we can compare that with baseline dates
  • This will tell us whether we are in line with or deviating from the original plans
  • 11 baselines can be stored for every project
  • Usually we suggest to have a weekly baseline of the plans
  • If more baselines are required, we can clear some of the previously defined baselines
task view
Task View
  • The task grid can have many more columns
  • We can hide an existing column or add a new column.
  • There are many predefined columns such as priority etc.
  • We can add our own text, number and date columns and rename them as well, as required
  • Any column can be resized and the order of the columns can be rearranged
  • When you double click on a task, you can see details of that particular task
constraints
Constraints
  • The tasks do have dependencies as Finish to start, Finish to finish, Start to start, Start to finish.
  • Depending on predecessors start and finish dates, and the dependency, the next task will be scheduled
  • Apart from this we can specify constraints like, Start no earlier than, must start on, must end on etc.
  • These constraints put additional stress on ensuring the tracking is done correctly
work and cost
Work and Cost
  • When we include the work column, based on the number of hours configured per day, the effort is calculated
  • We can use the work part to calculate the planned and the actual efforts
  • When we associate cost to resources and tasks to resources, the cost of the resources are used to calculate the cost of the task.
  • The cost calculation is based on the work hours