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Fulfilling EPA Grant Requirements Environmental Protection Agency

Fulfilling EPA Grant Requirements Environmental Protection Agency Phillip Schindel, Associate Award Official Ariadne Goerke , Attorney Advisor, OGC. Congratulations! It’s A Grant!. Congratulations! It’s A Grant!. What is the big picture for grant requirements?

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Fulfilling EPA Grant Requirements Environmental Protection Agency

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  1. Fulfilling EPA Grant Requirements Environmental Protection Agency Phillip Schindel, Associate Award Official AriadneGoerke, Attorney Advisor, OGC

  2. Congratulations! It’s A Grant!

  3. Congratulations! It’s A Grant! • What is the big picture for grant requirements? • What is the framework for grants management? • What are some particular concerns? • What do we do about them? • What do YOU want to cover?

  4. Congratulations! It’s A Grant! • What is it? It’s a Gift With Strings

  5. Congratulations! It’s A Grant!

  6. Specific Strings Attached

  7. Specific Strings Attached • Financial Management Systems

  8. Specific Strings Attached:Financial Management Systems

  9. Post-Award Concerns • Slow Progress • Missing Reports • Use of Funds Outside the Workplan • Lack of Adherence to Terms & Conditions • Drawdown of Funds either Ahead or Behind What Is Described in Progress Reports

  10. The Case of… The Missing Reports

  11. Resolving Post-Award Concerns:Basic Problems • Minor Negotiation • Changes • Time • Money • Workplan Modification • Followup Actions

  12. Resolving Post-Award Concerns:Massive Problems • Performance Issues • Misuse of Funds • EPA site visit disclosures • Audit problems

  13. The Case of… The Site Visit

  14. PSA on Audits

  15. Resolving Post-Award Concerns:Remedies • High Risk/Reimbursement • Withhold Funds • Order Work to Cease Until Deficiencies are Corrected • Require Repayment • Terminate or Annul • Refer to SDD

  16. Resolving Post-Award Concerns:Misuse of Funds • I had to go on a long honeymoon in Italy and couldn’t pay for it myself. • My Project Officer told me to spend it, so I did. • I needed new clothes!

  17. The Case of… The Conflicted Interests • EPA provided grant funds for school bus diesel retrofits • State Grant Manager solicited bids • A new company made a proposal to subcontract to several known and reputable companies

  18. The Case of… The Conflicted Interests • Buses started breaking down • State Grant Manager started avoiding work • The couple fled the country • They’re back now.

  19. Resolving Post-Award Concerns:Remedies • High Risk/Reimbursement • Withhold Funds • Order Work to Cease Until Deficiencies are Corrected • Require Repayment • Terminate or Annul • Refer to SDD

  20. What’s the Moral of This Training? • Communicate • Don’t be late • It’s not free money • But it’s still great!

  21. Resources Administrative Requirements OMB Circular A-89 Catalog of Federal Domestic Assistance OMB Circular A-102 Grants and Cooperative Agreements With State and Local Governments OMB Circular A-110, Relocated to 2 CFR, Part 215 Uniform Administrative Requirements for Grants and Other Agreements with Institutions of Higher Education, Hospitals and Other Non-Profit Organizations

  22. Resources Cost Principles OMB Circular A-21, Relocated to 2 CFR, Part 220 Cost Principles for Educational Institutions OMB Circular A-87, Relocated to 2 CFR, Part 225 Cost Principles for State, Local, and Indian Tribal Organizations OMB Circular A-122, Relocated to 2 CFR, Part 230 Cost Principles for Non-Profit Organizations

  23. Resources Audit Requirements OMB Circular A-133 Audits of States, Local Governments, and Non-Profit Organizations

  24. Questions?

  25. Thank You • If you have any questions, please feel free to contact us at: • Schindel.Phillip@epa.gov , (202) 564-5293 • Goerke.Ariadne@epa.gov , (202) 564-5471

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