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E-book Cataloging

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  1. E-book Cataloging Kathryn Lybarger Third Thursday February 20, 2014

  2. E-books in Infokat

  3. E-books in WorldCat Local

  4. E-books in WorldCat

  5. E-books in a link resolver

  6. Where do e-book records come from? Or e-books for that matter?

  7. Firm orders • Title-by-title ordering • Ordered through GOBI, like print books • Provisional record in Voyager

  8. Approvals • Titles selected according to a profile • Currently do graduate and undergraduate • Typically no provisional record in Voyager

  9. Packages • We can buy/pay for access to (for example): • Springer Ebooks 2010 • Knovel Academic – Metals and Metallurgy • McGraw-Hill’s AccessMedicine • To get MARC records • Download MARC from vendor site • WorldCat Collection Set • Title updates/RSS from vendor site • A-Z list from vendor site • Export from SFX

  10. Deposits • Government Documents • Marcive • (Packages) • Electronic Theses and Dissertations • Original cataloging • Kentucky Transportation Center reports • Also in Uknowledge • (some copy, some original)

  11. Free!! • We don’t typically catalog free resources unless they are specifically selected • Some resources are free / open access to the public, though we do pay for them • Example: • We cataloged ARL SPEC Kits from HathiTrust when we sent our print copies to storage

  12. In-House Digitization • Common workflow: • Catalog the print • Provide metadata to load books into KDL • Cataloging for e-book version

  13. (Title-by-title) Cataloging • Select or create records • Confirm matching record • Confirm correct format • Set holdings in OCLC • Bring records into Voyager • Make local edits

  14. Copy Cataloging e-books • Look at the actual title page (if you can get to it) • Do these fields match? • Author (1XX, 7XX, 245 ǂc) • Title (245) • Edition (250) • Publisher (260/264) • Date (260 ǂc) • Pagination (300 ǂa) • Format… • That would be nice, but…

  15. Difficulties in matching records • Title • May not have access to true title page, just metadata • Author • Not all authors may be listed • Edition • May not be listed

  16. More difficulties… • Date • May be off by a year or so • Publisher • May list e-book vendor, or its host • Pagination • Book may be reformatted • One giant page per chapter • A searchable database

  17. More difficulties… • Format • What does an e-book record look like? • Which versions can share a record? • Print and e-book? • Kindle and online? • Springer and EbscoHost?

  18. Which aspect to focus on?E or books?

  19. Which aspect to focus on?E or books? • Should it be more readily grouped with other books or other computer files? • (How will people discover it?) • Should more of its book-like properties or its computer-like properties be more easily indexed/searchable?

  20. E-books are books • Most description is very similar to that of the print book • Computer file type is used more for computer programs and data sets

  21. Recognizing ebook records • Form fixed field • o – online resource (most common) • s – electronic resource (older code) • q – direct access (flash drive, etc.)

  22. GMD • General Material Designator • 245 ǂh • Not part of the RDA standard • Not present for typical books • Common GMDs • [electronic resource] • [videorecording] • [sound recording]

  23. 856 – Electronic Location and Access • 856 40 ǂ3 SpringerLinkǂu http://dx.doi.org/10.1007/978-3-642-21037-2 • ǂu Uniform Resource Identifier • ǂ3 Materials specified • Vendor • Volume or part • ǂz Public note

  24. 856 Indicator 1 – Access Method • Most common is 4 • HTTP: HyperText Transfer Protocol • Document is available on the web • Also possible: • 0 - E-mail • 1 – FTP • 2 – remote login (telnet) • 3 – Dial-up

  25. 856 with other access methods • 856 0_ ǂu mailto:archives@milligan.edu ǂz Email archives@milligan.edu to request PDF version. • 856 2_ ǂu telnet://epaibm.rtpnc.epa.gov ǂz Connect to the EPA Online Library System via telnet

  26. 856 Indicator 2 - Relationship • 0 – Resource • This is an ebook record • This link points to the actual resource • 1 – Version of resource • Could be an e-book link on a print record • Could be only part of the resource: • ǂ3 Table of contents only ǂu http://catdir.loc.gov/catdir/toc/fy13pdf05/2013305347.html

  27. 856 Indicator 2 - Relationship • 2 – Related resource • ǂ3 Publisher description ǂu http://catdir.loc.gov/catdir/enhancements/fy1403/2013001589-d.html • ǂ3 Finding aid at ExploreUKǂuhttp://exploreuk.uky.edu/catalog/xt7x696zwx82/guide ǂx KUK

  28. 856 Indicator 2 - Relationship • (blank) – not specified • Could be any of the other cases • For some cases, that is the correct indicator • 856 4_ ǂu [Dead URI] ǂz This electronic address not available when searched on [Date] • 856 4_ ǂu [Redirected URI] ǂz This former electronic address redirects to current address when searched on [Date]

  29. Recognizing e-book records:RDA • Desc: i (ISBD) • 040 ǂa KUK ǂb eng ǂerdaǂc KUK • 300 ǂa 1 online resource (384 pages) • 33X: • 336 ǂa text ǂ2 rdacontent • 337 ǂacomputer ǂ2 rdamedia • 338 ǂa online resource ǂ2 rdacarrier

  30. Recognizing e-book records:AACR2 provider-neutral • A record representing all e-book versions of a title • Desc: a (AACR2) • 245 ǂh [electronic resource] • 300 ǂa 1 online resource (384 p.) • May have 856 from multiple publishers • (maybe not the one you’re looking for; that’s fine)

  31. Recognizing e-book records:AACR2 provider-specific • Only for one version; e-book as an electronic reproduction of the print • Desc: a • 245 ǂh [electronic resource] • 300 ǂa 384 p. ; ǂc 24 cm. • 533 ǂaǂa Electronic reproduction. ǂb London : ǂc ICE Virtual Library. • May also include notes in ǂn

  32. Recognizing e-book records:Hybrids • RDA/AACR2 hybrids • May have GMD and 33X fields • (coded as AACR2) • Provider-neutral/provider-specific hybrid • May have “1 online resource”, but also 533’s about specific digitizations • Popular in large digitization/preservation projects

  33. Recognizing e-book records“Computer file” • This is an old style – avoid using these records if possible! • Type: m • 245 ǂh [computer file] • These are cataloged according to carrier • We now catalog according to content

  34. Fixed-length fields • 006 - Additional Material Characteristics • Type: m – computer file • Form: o – online • File: d – document • 007 - Physical Description Fixed Field • ǂac (electronic resource) • ǂbr (remote) • ǂc b (color?) • … (mostly not applicable)

  35. ISBNs • Not a reliable way to search for ebook records • The same ebook may have different ISBNs from different vendors • The print and electronic versions may have the same ISBN

  36. ISBNs are a little sketchy anyway…

  37. 020 - ISBN • ǂa ISBN • ǂz Canceled/invalid ISBN • ǂz may contain: • ISBN of wrong length / wrong check digit • ISBN for same title in a different format • ISBN for a completely different title (?)

  38. Bringing records into Voyager • Make local changes in Connexion • Macros • Constant data • For batches • Normac • MMM • MarcEdit • For records already in Voyager • Global Data Change

  39. Local standards: GMD • If it is not present, add GMD • 245 ǂh [electronic resource] • Add after ǂa and any ǂp or ǂn that directly follow it, but before ǂb • 245 10 ǂa Holes ǂh [electronic resource] / ǂc by Louis Sachar. • 245 00 ǂaTaurine 8. ǂn Volume 1 ǂh [electronic resource] / ǂc …

  40. Local standards: 856 (delete) • Delete fields with links we don’t have access to • Other vendors • Link with someone else’s proxy on it • Delete fields for free versions: • Google Books • HathiTrust • Internet Archive

  41. Local standards: 856 (add) • If our vendor has not yet been added to a provider-neutral e-book record, that is fine! • Add new 856 with our vendor’s link • Generic version: no proxy! no ǂz! • If our link is inherently personalized, do not add to the OCLC master record • “lnkr” links • ebrary links that include “kentucky” • STAT!Ref links that include UKRG

  42. Local standards: 856 (format) • ǂ3 Vendor • ǂu URL • ǂz – CLICK HERE for Internet Access to title • 856 40 ǂ3 HathiTrust Digital Library ǂuhttp://catalog.hathitrust.org/api/volumes/oclc/1294130.html ǂz-- CLICK HERE for Internet access to title

  43. Local standards: Ezproxy • If an e-book is restricted/only available from on campus, add this prefix to the beginning of the URL: • http://ezproxy.uky.edu/login?url= • If anyone tries to access the book from home, they will be prompted to login with their LinkBlue account

  44. Local standards: Notes • 538 __ ǂa Mode of access: World Wide Web. • (for consistency in the catalog) • 506 __ ǂa Restricted to subscribers. • 506 __ ǂaAccess restricted to the College of Law library community. • (add only when it is very specific!)

  45. Local standards: Added entry for collection or vendor • This allows us to identify all ebook records of a certain type. • Examples: • 710 2_ ‡a C.A.B. International. • 730 0_ ‡a Wiley Online Library.

  46. Local standards: Call number • In bib record: • 099 __ ǂa SEE Internet Access • In mfhd: • 852 _8 ǂb net ǂh SEE Internet Access

  47. That’s a lot to add! • In Connexion, you can use Constant Data:

  48. Local standards: Holdings • Create only one MFHD, even if we have the ebook from multiple vendors

  49. Local standards: Item records • Create only one item, even if there are multiple volumes of an ebook

  50. Demand-Driven Acquisitions (DDA) • We load “discovery records” (without buying the e-books first) • These are still from a restricted pool (slips) • Patrons show us what is useful by actually using it • Patrons can’t easily tell any difference from the OPAC or the e-book itself