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Cataloging electronic resources: e-books

Guest Lecture LIS 656, Spring 2011 Kathryn Lybarger. Cataloging electronic resources: e-books. What is an Electronic Resource?.

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Cataloging electronic resources: e-books

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  1. Guest Lecture LIS 656, Spring 2011 Kathryn Lybarger Cataloging electronic resources:e-books

  2. What is an Electronic Resource? “Material (data and/or program(s)) encoded for manipulation by a computerized device. This material may require the use of a peripheral directly connected to a computerized device (e.g. CD-ROM drive) or a connection to a computer network (e.g. the Internet)” – AACR2, Appendix D

  3. What is NOT an electronic resource? • At least, what should not be CODED as an electronic resource? • Examples: • Music CDs • DVDs • Videotapes • Distinction is lessened in RDA.

  4. Traditional materials in electronic formats • Books, pamphlets, and printed sheets • Cartographic materials • Manuscripts • Music and sound recordings • Motion pictures and videorecordings • Graphic materials • Serials

  5. Electronic only • Searchable databases • Web sites • Blogs and social media • Podcasts • Streaming audio and video • Web games

  6. Direct access • Examples: • CD-ROM • Flash drive • E-book on a reader • Playaway • Cataloging must indicate system requirements as well as content.

  7. Remote access • Examples: • Web (HTTP) • FTP • E-mail • NNTP • Cataloging what you have access to rather than what you physically own

  8. E-books • Many vendors offer e-books. These differ in: • Content • Format • License • Features

  9. NetLibrary • Books from many publishers • Proprietary (web) viewer • One patron may use at a time

  10. SpringerLink • Only books from Springer • Viewer + PDFs • Multiple patrons may use at once

  11. ScienceDirect • Elsevier books and journals • Chemistry journals have access points for chemical compounds (InChi keys) http://www.info.sciverse.com/sciencedirect/using/searching-linking/reaxys

  12. OverDrive • Books from multiple publishers • EPUB and PDF • Use a reader or free software • HarperCollins recently announced a cap of 26 checkouts

  13. Project Gutenberg • The oldest digital library, started in the 1970s • Many formats • Public domain works • New books added every day, so many are uncataloged

  14. Cataloging • Most e-book cataloging I see in the library is AACR2/MARC. • Allows federated searching of physical and electronic collections. • MARC records available from many vendors (quality varies)

  15. A Sketchy Record in OCLC(marked as AACR2!) 100 1_ Franklin. 245 10 CESMM3 price database 2009 ǂh [electronic resource] / ǂc Franklin, Andrews. 260 __ London, ǂb Thomas Telford Ltd, ǂc 2009. 300 __ 600 p. 500 __ Ebook. 516 __ Document 538 __ PDF: Adobe PDF. 650 _0 Civil engineering ǂx Prices. 650 _7 Surveying. ǂ2 bicssc 650 _7 Technology. ǂ2 eflch 700 1_ Andrews.

  16. Cataloging Standards • AACR2, 2nd edition Revised with 2005 updates • Electronic books (LCRI 1.11A) • MARC Format for Bibliographic Records • OCLC version is available within Connexion and from its website. • Local Decisions • Should e-books have call numbers?

  17. Fixed Fields (Connexion)

  18. Leader/008 (Fixed fields) • Type: a • Indicates language material • In Connexion, use the Books workform • Form: indicate electronic • s – Electronic • o – Online • d – Direct electronic • DtSt and Dates: use dates of the original material

  19. 006: Additional Material Characteristics • Type: m • Indicates that it is a computer file • In OCLC, use the Computer File option • File: d • Indicates that it is a digital document

  20. 007: Physical Description Fixed Field • ǂa c • Indicates electronic resource • ǂb r • Indicates remote access • ǂd g • d – black-and-white • g – gray scale • c – multicolored • (other subfields, optional)

  21. 245ǂh : General Material Designation (GMD) • 245 00 ǂa Atom chips ǂh [electronic resource] / ǂc edited by Jakob Reichel and Vladan Vuletić. • Patrons can identify e-books from the search results screen in the OPAC • (GMD is not part of RDA)

  22. 655: Genre/form heading • Many people use this field to indicate a form of e-book, but there is no standard vocabulary: 655 _4 Electronic books. 655 _4 E-book. 655 _4 Ebook. • We do not use this at UK.

  23. 776: Additional Physical Form Entry • Link electronic version to other formats if they exist • 776 08 ǂiPrint version: ǂt Accurate condensed-phase quantum chemistry. ǂd Boca Raton, FL : CRC Press, c2011 ǂz 9781439808368 ǂw (DLC) 2010022634 ǂw (OCoLC)640131978

  24. 856: Electronic Location and Access • 856 40 ǂuhttp://dx.doi.org/10.1007/978-90-481-3713-8 • ǂ3 Materials specified • Often used to denote volume number • ǂz Public note (link text)

  25. DOI: Digital Object Identifier • DOI may appear on the e-book as: • DOI: 10.1007/978-90-481-3713-8 • Create DOI URL: • http://dx.doi.org/10.1007/978-90-481-3713-8 • Vendor + IDF commit to keep URLs working

  26. DOIs and other PURLs • If possible, use a DOI or other Persistent URL in the 856 • Such URLs direct you to a service which redirects you to the actual file location. • In any case, use a URL from the vendor or in the page, not just from the browser location! • May seem like an extra step, but: • More reliable over time • Less editing in individual catalogs

  27. Electronic reproduction • Similar to microfilm, facsimile/photocopy reproductions • Most of the record is the same as the original • A few fields to describe digitization

  28. Physical description • 300 __ xi, 324 p. : $b ill. ; $c 24 cm. • Use physical description for original, even if details have changed in the electronic version! • Significant changes may be included in a note.

  29. 588: Source of description • 588 __ Description based on print record. • This is good to note if you do not have the original in hand.

  30. 533: Reproduction note • 533 __ ǂa Electronic reproduction. ǂb London : ǂc ICE Virtual Library, ǂd 2010. ǂn System requirements: Adobe Acrobat Reader. ǂn Title from title screen (viewed on Jan. 22, 2011). ǂn Access may be restricted to users at subscribing institutions.

  31. Reproduction records are provider-specific • When copy cataloging and using provider-specific records, you must use a record that specifies your e-book source • This approach creates lots of very similar records in collections, which may be of varying quality

  32. Provider-neutral records • Many e-books are born digital, so cataloging as a reproduction may not be appropriate. • One record contains information about all possible electronic versions of that book. • Now the recommended standard.

  33. Physical description • 300 __ ǂa 1 online resource. • 300 __ ǂa 1 online resource (xi, 200 p.) • 300 __ ǂa 1 online resource (xi, 200 p.) : ǂb ill.

  34. 588: Source of description • 588 __ Description based on print record. • Physical book description is the most authoritative description for any potential e-book.

  35. (Local) Notes • Provider neutral records do not have a 533. • Notes that were previously in 533 may go into the body of your LOCAL record. • 506 __ Restricted to subscribers. • 538 __ System requirements: Adobe Acrobat Reader.

  36. Electronic Location and Access • 856 40 ǂ3 NetLibraryǂuhttp://www.netLibrary.com/urlapi.asp?action=summary&v=1&bookid=354225 • 856 40 ǂ3 ebraryǂuhttp://site.ebrary.com/id/10446712 • 856 40 ǂ3 Wiley InterScienceǂuhttp://dx.doi.org/10.1002/9783527633357

  37. Connexion Demo http://connexion.oclc.org

  38. References • OCLC Bibliographic Formats and Standards • Provider-Neutral E-Monograph MARC Record Guide (Library of Congress, 2009)

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