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“Unifier” A Program Management Information System (PMIS). Al Johnson, Associate Vice-Chancellor for Facilities Chief Financial and Facilities Officers Meeting Minnesota State University Moorhead June 11-12, 2008. Objective.

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unifier a program management information system pmis

“Unifier”A Program Management Information System (PMIS)

Al Johnson, Associate Vice-Chancellor for Facilities

Chief Financial and Facilities Officers Meeting

Minnesota State University Moorhead

June 11-12, 2008

objective
Objective

Acquire an off-the-shelf software to help manage the design and construction process for the system

slide3
Why?
  • $400 million in capital design and construction work underway
  • $200 + million bonding bill every two years
  • We represent 20% of the state’s bonding bill; 1/3 of the state’s facilities
  • No statewide system exists for efficient management of a program this size
  • Vice Chancellor King said “do it” in 1998.
history
History
  • Status
    • RFI for PMIS published: May ’06
    • RFP published: Aug - Sep ’06
    • Interviews and short-listing: Oct – Dec ’06
    • Contract signed: Mar ’07
    • Begin Configuration: Apr ’07
    • Financial Integration w/ ISRS: Jan – Apr ‘08
    • Beta Testing: May ’08
    • Complete: Jun ’08
vendor software
Vendor / Software
  • Skire was the selected vendor; product name is “Unifier”
  • System is a web-based; no software is required to be loaded onto computer
  • Can be accessed from any computer with internet access
  • Requires Internet Explorer; does not work with other web browsers
  • Does not work on Macintosh system
going forward
Going Forward
  • Most capital projects funded for design in ’08 will use Unifier; all 2010 capital projects will be using Unifier
  • ’08 roof replacement projects will use Unifier
  • ’08 HEAPR projects will not use Unifier
  • College/university local projects and Revenue Fund projects can use Unifier starting in CY ‘09
training
Training
  • Three one day sessions

1st Session – Introduction and project setup

Initial project setup by Facilities

Includes Capital Budget Request, project budget worksheet, delegation letters, schedules, etc.

2nd Session – Design Phase

Directly following selection of A/E

Includes A/E and OR contracts, design, invoices, etc.

3rd Session – Construction Phase

Begins after bid opening, includes contractor

Includes contract, submittals, change orders, pay applications, etc.

program management information system
Program Management Information System
  • Roles, responsibilities, and duties do NOT change as a result of using Unifier. Required users: project managers, business staff, Architect/Engineer, contractors, and owner’s representative
  • No new work created – Team will work within Unifier
  • Focus on managing, not tracking/reporting
  • All financial transactions entered in Unifier – integrates with ISRS
  • Contracts will be signed electronically
benefits
Benefits
  • User gets:
    • Better coordination
    • Real time visibility of project
    • Central location for all project information
    • Eliminates duplication of work
    • Items accomplished quicker
    • Project files downloaded to CD upon completion, reduces storage needs
a team approach thanks
A Team Approach - Thanks!
  • PMIS Selection team:
    • Roger Broz, Pat Buhl, Kent Dirks, Jeff Harms, Dave Lund, Larry Margolis, RaNae Thompson, Heather Anderson, Sieglinde Bier, Greg Ewig, Sally Grans, Jim Morgan, Jeanne Qualley, Shelley Robshaw, Barry Schaub
  • Campus test projects:
      • Hennepin Technical College
      • Inver Hills Community College
      • Metropolitan State University
  • Configuration & Implementation team:
    • Pete Zirbel, Nikki Woodworth, Dave Lund, Roger Gillson, Wayne Korman, Teri Welter, Betsy McDonough, Jamey Webster, Jennifer Simmonds
questions
Questions?

MnSCU

A “Unified” Project Management Approach