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  1. HOPWA Training Tuesday, July 22, 2008 IHCDA Kristen Arnold-Special Needs Monitor

  2. Agenda • New Policies • Applications • Claims • Client Files 5. Housing Plans 6. HOPWA Overview 7. Monitoring 8. Q&A

  3. New Policies 1. Set Program Year • July 1st-June 30th 2. Application • 1 application per client a year • Updated every time client receives services

  4. Applications Process What I Should See • Assess Client • Fill out application • Determine proper services • Obtain proper documentation • Update application • One Application per client per program year • Faxed to me • New client applications each month • Clear documented Income Verification • Not faxed to me • SS and STRMU • LT

  5. Client Application

  6. New Claim Policies • Max 12 /year & 1/month • Claiming one month at a time • All claims are due by the 18th of the month • Cover Page for every line item you claim • Copies of documentation

  7. Excel Cover Pages

  8. Claims Process • Fill out normal claim voucher • Fill out corresponding excel sheet for line items claiming • Attach documentation in order under corresponding excel sheet • Fax or email claim to me by the 18th • Budget Limitations

  9. Claims/Budget Modifications Budget limitation formulas • Administration/Total Budget Request=not exceed 7% • Housing Ratio= (ST+LT+SS)/total budget request=not be less than 60% • LT rental assistance program delivery/total amount of HOPWA rental assistance=not exceed 3% • Short Term Program Delivery/total amount of HOPWA short term assistance=not exceed 3%

  10. Claims *Do not need the narrative anymore *Do not include documentation for things you are not claiming Claim Checklist ___ Completed Excel Sheet for every claim line item ___Copy of Supportive documentation for all line items ___Excel sheet and documentation in corresponding order ___Items claimed can only be for one month (the month you are claiming) ___All receipts/bills should have an account number written somewhere showing what account the money was draw from

  11. Client File Checklist

  12. New Policies Discussion

  13. Housing Plan • Purpose • Need to be thinking about where the client will be in a year or in 21 wks after receiving assistance • Incorporating strategy into services • Increase Housing Stability • Create Access to Care • Prevent the Risk of Homelessness

  14. Housing Plan

  15. Housing Plan Narrative

  16. Housing Plan Housing Plan Checklist (kept in client file) ___Completed Housing Plan ___Completes Housing Plan Narrative

  17. HOPWA OVERVIEW • Short Term Rent Mortgage/Utilities • Long Term Rental Assistance • Supportive Services

  18. Monitoring • Will try to visit all 12 sites in the next year • Making sure changes are being implemented • Learning about your agency • Addressing Agency needs

  19. HOPWA House Keeping • Last claim for 2007 turned into me by August 15th • Questions about Annual Report forms • Barriers to serving individuals with HIV Aids • Access to care and support • Efforts to promote fair housing • Questions about presentation