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CRB Basics CRB Supports Basic Life Sciences Clinical Sciences Natural Sciences and Engineering Social Sciences Grants are for up to $15,000 for one year. AAH supported by OVCR-AAH Types of Support Pilot studies to obtain preliminary results needed for external grants

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crb supports
CRB Supports
  • Basic Life Sciences
  • Clinical Sciences
  • Natural Sciences and Engineering
  • Social Sciences

Grants are for up to $15,000 for one year.

AAH supported by OVCR-AAH

types of support
Types of Support
  • Pilot studies to obtain preliminary results needed for external grants
  • Support for researchers entering a new research track
  • Modest equipment or instrument purchase.
  • Short term help to revise grant application or to bring project to closure that will lead to external awards
workshop topics
Workshop Topics
  • Eligibility and general guidelines
  • Forms
  • Budgeting
  • Writing for reviewer
  • Review Criteria
  • Tips to improve your proposal
workshop objectives
Workshop Objectives
  • Demystify the process
  • Make the process work for you.
  • Encourage you
eligible
Eligible
  • Full time tenure and non-tenure track JUNIOR faculty
  • Full time =at least .80 appointment
  • Assistant Professors, Research Assistant Professors, Clinical Assistant Professors.
  • Instructors, Lecturers within ten years of PH.D.
  • Westside V.A. – case by case.
ineligible
Ineligible
  • Post docs, retired faculty, and Visiting faculty
  • Associate Professors and Professors
  • If you have an active CRB grant on March 18
  • If you have active non-CRB grant that overlaps with the proposed CRB research
  • Past recipients who have not yet submitted a proposal for external support based on CRB funded research.
notice of intent
Notice of Intent
  • Due 2/25
  • Non Binding
  • Helps us find appropriate reviewers
what to include in noi
What to include in NOI
  • Proposed research title
  • 5 keywords describing research
  • One paragraph summary
  • Subcommittee to review proposal
submission and format
Submission and Format
  • Due March 18 – 3:00 p.m. 1737 W. Polk, Room 310
  • Late applications not accepted
  • 1 original and 14 copies
  • NEW!! One (1) electronic copy of the 1 page summary emailed to ahalford@uic.edu
submission and format11
Submission and Format
  • 12 point font on narrative. No smaller!
  • Standard 1” top, bottom, right and left margins
  • Double check copying and collating
proposal order
Proposal Order
  • Funding Request Application Form
  • Cover letter (for resubmissions only)
  • Proposed Budget Form
  • Budget Justification Form
  • Funding History Form
  • 1 to 1.5 page summary statement
  • 6 pages of narrative
  • PI and other collaborator CVs
  • Letters of collaboration
  • Appendices
resubmission letter
Resubmission Letter
  • Address every review comment from prior application
  • Identify past reviews (e.g. Spring 02)
  • If you don’t understand a comment, say so.
  • If you agree, note how you addressed issue in the revised proposal.
  • If you disagree, do so with facts. Be courteous, dispassionate, professional.
  • Have letter reviewed by a colleague.
summary statement 1 page
Summary Statement(1 page)
  • Its significance in your field.
  • How the results will be leveraged into external applications
  • Time line for submission to external funding source
  • Plan for expanding your research – next steps
non tenure track faculty extra 1 2 page
Non Tenure Track Faculty - extra 1/2 page
  • Identify whether or not you are working with a senior researcher or are in a mentored research relationship.
  • If so, clarify how this research project is independent. Project can be connected, but must be independent.
tenure track faculty extra page
Tenure track faculty – extra ½ page
  • If you have a successful research track and are well funded, please justify the request for CRB funds.
  • Explain why CRB funding is essential to your research program at this time.
  • You can add up to ½ extra page to summary to discuss this.
project description 6 pages
Project Description (6 pages)
  • Objectives and hypothesis
  • Background and rationale
  • Methods
project description
Project Description
  • Objectives and Hypothesis
    • In outline form
    • Objectives stated for the period of this project only
project description19
Project Description
  • Background and Rationale
    • A brief, critical review of the context of this proposal to the current knowledge in the field.
    • The bibliography should cite only most relevant references.
    • An interdisciplinary committee including people outside your area of expertise should be able to understand why this research is important.
project description20
Project Description

Methods

  • Procedures, experimental design, methods of data reduction and analysis.
  • Familiarity
  • Appropriateness
  • Conciseness
cover
If its not applicable, N.A.

Checking resubmission box helps YOU.

If you have more than 5 collaborators, list two per line.

Note correct subcommittee.

Keywords used for review assignments

Identify source of equipment match

Application signed

Cover
funding history form
All projects funded, pending, or not funded the past 5 years.

List most recent first.

Include internal support

Note total percent of effort.

Accurate titles

Description should allow reviewer to determine whether there is overlap with CRB application.

If this is your first grant application, note “none”.

Funding History Form
cvs and support letters
CVs and support letters
  • PI, Co-PIs, and Collaborators
  • One page CV
  • One page of recent publications
  • Can use NIH Form
  • Co-PIs and collaborators:
    • Include a brief, signed letter indicating the nature of their involvement in the project.
appendices do
Appendices: Do
  • Survey instruments, tables, diagrams, or photographs required to evaluate the proposal
  • Documentation of commitments from others without which the research would be difficult to achieve
  • Examples: Letters regarding access to critical resources, laboratories, equipment, materials
appendices do not
Appendices: Do Not
  • Include lengthy articles
  • Take limits with appendices to circumvent page length limitations
appendices you may
Appendices: You May

If appendix is too expensive to reproduce, you may limit to 6, rather than 14 copies.

Please note this, keeping the 6 complete applications separate so they can be sent to the assigned reviewers.

budget supported expenses
Supplies

Costs associated with animals and their maintenance

Costs associated with human subject use

Equipment

Student salaries

Technician and post doc salaries

Fringe Benefits

Unusual computer time requirements

Budget: Supported Expenses
rarely or never supported expenses
Not allowed:

PI, Co-PI compensation

Tuition remission

Rarely allowed:

Travel;

Book publication subventions for non-refereed or commercial press.

Rarely or never supported expenses
equipment matching
Equipment Matching
  • Up to $2,000 without match
  • Over $2,000 1:1 match
    • $3,000 equipment
    • $3,000 – $2,000 CRB = $1,000.
    • ½ of $1,000 = $500
    • CRB Budget request = $2,500
    • Match is $500
  • Direct Research Application
budgeting tips
Totals should match on cover sheet, budget page, and justification.

No cents.

Insert vendor quotes after justification page.

Don’t pad to cover unforeseen expenses.

Don’t skimp to be competitive.

No “miscellaneous” line item.

Request the minimum amount necessary to do the research.

Check math.

Budgeting Tips
things to consider
Things to consider
  • Inflation and COLA (cost of living adjustment) increases
  • Not in stone
  • A poorly constructed budget will reflect negatively on your overall project
budget questions
Budget Questions
  • Can the job be accomplished with this budget?
  • Are costs reasonable for the market - or too high or low?
  • Is the budget consistent with proposed activities?
  • Is there sufficient budget detail and explanation?
  • Put yourself in reviewer’s shoes!
a budget justification should
A Budget Justification should
  • Explain the items in the budget
  • Demonstrate your thinking
  • Rationalize why you need the money
  • Aid the reviewer in identifying with your project and that you have thought about the costs
  • Assure the reviewer that you will have the resources needed to complete the project successfully
  • NOT just say “because”
sound justifications
Sound Justifications
  • Graduate Student - This line item will cover the salary of one graduate assistant for 20 hours a week for 20 weeks at a rate of $xxx./hour, plus fringes calculated at xxx%. Continuous, Visa. Total: $xxxx.
  • Lap Top Computer - This line item is for a Dell Lap top computer to be used while doing field surveys. Per XYZ vendor recommendations, this model is most appropriate for running the analysis outlined in the proposal – vendor letter attached. Purchase falls within ACCC purchasing guidelines for computers. Matching source and amount, if any, is listed. Total: $xxxx
  • Both totals match the budget page
weak justifications
Weak Justifications
  • Graduate Student, but may also be a post doc or undergraduate, to be determined. Approximately 10 – 20 hours a week for 3-6 months. Total: The high end of scale.
  • Lap top computer. I don’t have one. Total: Maximum I can request for equipment without having to provide match.
weak justifications36
Weak Justifications
  • Totals listed in justification don’t match the budget page or cover page – guess which total we’ll use if you’re funded?
  • Budgets with poorly justified line items are more likely to be cut if the project is funded.
writing for reviewers

Writing for Reviewers

Have your eyes examined

what reviewers hate
What reviewers hate
  • Small Font, crammed margins, mislabeled figures
  • Speling and gremmatical errers
  • U.A.
    • Undefined acronyms
  • Sloppy cut and paste jobs jobs jobs jobs
  • 2+2=5, Because
  • Lack of poof weeding
what reviewers hate41
What reviewers hate
  • FoRmaTTiNG thatstoohard
    • To follow
  • Too much of a good thing – even you
    • More than 6 pages
    • Sneaky figures
    • SUV sized appendices
  • __________
    • Unanswered questions, blank fields, etc.
reviewers appreciate
Reviewers Appreciate
  • Being able to focus on the science.
  • Proposals that can be reasonably understood by a multidisciplinary CRB Review Subcommittee.
  • That you know your audience
reviewers appreciate43
Reviewers Appreciate
  • Formats that follow the CRB Guidelines.
  • Up to date literature reviews.
  • Compelling, succinct, and logically organized text.
  • Positive, professional, academic tone.
  • Minimal jargon.
  • Unusual terms defined
evaluation criteria

Evaluation criteria

Questions to help you frame your narrative

evaluation criteria45
Evaluation Criteria
  • Significance
    • Will the information be relevant to the field, represent novel research or have apparent applications?
    • Will the results allow the investigator to be more competitive in generating extramural research funding?
evaluation criteria46
Evaluation Criteria
  • Approach
    • Is the rationale easily understood, ideas easy to follow?
    • Are the hypothesis, objectives and experimental approach concise and logical?
    • Are design, methods, and analyses properly developed, well integrated, and appropriate to project?
evaluation criteria47
Evaluation Criteria
  • Feasibility – Can this work be accomplished by investigator given:
    • Documented experience and expertise?
    • Past progress?
    • Preliminary data?
    • Requested and available resources?
    • Institutional commitment?
    • Documented access to special reagents, or technologies?
    • Adequacy of plans for recruitment and retention of subjects?
    • Is the time frame realistic?
evaluation criteria48
Evaluation Criteria
  • Submission
    • Is there a plan for submission to specific external funding agency and expected submission date?
  • Budget –
    • Is request within CRB guidelines?
    • Is the budget adequate for the scope of work?
    • Has the budget been soundly justified?
evaluation criteria49
Evaluation Criteria
  • Presentation
    • Is the overall proposal complete and well presented?
    • Has applicant provided all requested information?
    • Is information easy to find?
  • Overall
    • What can applicant do to improve the quality of the proposal?
review and scoring process
Review and Scoring Process
  • Application assignments based on compatibility with reviewers research interests
  • Reviewers don’t review or score proposals from their own department.
  • Each proposal has a primary and secondary reviewer who provide written reviews of your proposal
  • All subcommittee member read your proposal
  • All proposals discussed at the meeting
  • After subcommittee discussion each member individually scores your proposal.
review and scoring process51
Review and Scoring Process
  • Sometimes primary and secondary reviewers revise their preliminary scores based on the discussion.
  • The score you receive is an average.
  • Scores are assigned confidentially.
  • Sometimes there are outside reviews. Outside reviewers do not assign numerical scores.
  • All reviews, scores, and decisions are final and not open to appeal.
  • Scores are based on the information that was contained in your proposal.
what your score means
What your score means
  • Highly Competitive - Range 1.00 to 1.99 Reflects a proposal that has zero to few weaknesses,
    • Weaknesses are not critical and easily corrected;
    • Proposal shows strong promise for eventually generating external support.
what your score means53
What your score means
  • Competitive –Range 2.00 to 2.99 - Reflects a proposal that has any or all of the following:
    • Proposal has numerous (though easily correctable) weaknesses (i.e. spelling, formatting, etc.);
    • Proposal has one or a few weaknesses or omissions of varying importance that leaves questions unanswered, making it difficult to assess aspects of the proposal;
    • Proposal has weaknesses or omissions of varying importance that need to be corrected in order to maximize the effectiveness and success of the research and increase the likelihood of externalsupport.
what your score means54
What your score means
  • Non-competitive – Range 3.00 to 4.00

Reflects proposals that:

    • Have several weaknesses or omissions that must be corrected for the research to be appropriately reviewed;
    • Has major flaws or omissions that would weaken or compromise the results of the research;
    • Proposal in its present form holds little promise of generating results that could lead to securing external support.
points to remember
Points to Remember
  • Decisions can turn on as little as .01 of a point. Attention to detail counts.
  • You can’t control the competition. You can control the quality of your proposal.
  • All things being equal, it’s the well planned and easy to follow proposals that are funded.
  • Follow the guidelines
  • Write for the reviewers by anticipating and answering their questions, and have your proposal application proofed twice.
if you re funded
If You’re Funded….
  • Project period will be from 7/1/05 – 6/30/06.
  • Account will not be established until you provide documentation that all protocols and clearances have been obtained.
  • Account will not be established until you provide a 200 word LAY abstract.
  • Final report due 3 months after the close of the project period.
  • Grant recipients required to review up to three CRB or other internal grant applications (if asked).
if you re not funded
If You’re not Funded
  • Don’t let all your good work languish!
  • Work with us to identify potential external funding sources and help you to retool and resubmit your proposal
  • Later, you can revise and resubmit for the next CRB
additional information
Additional Information
  • CRB Application and guidelines http://www.uic.edu/depts/ovcr/crb/index.htm
  • Contact:

Tony Halford, Program Coordinator, Campus Research Board Research Development Services

Office of The Vice Chancellor For Research 1737 W. Polk Street, Chicago, IL 60612 M/C 672 Phone: 312-996-7036; Fax: 312-413-0238 Email: ahalford@uic.edu