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AGENDA . Welcome (Hugh Hacking, Old Mutual)Noting of 2005 AGM minutes Chairman's Report (Chris Liddle - Chairperson Management Board of Trustee)Report back from Sub-CommitteesFinancial Overview for year ended 31 December 2005QuestionsClose. RETIREMENT INDUSTRY EVOLUTION. . Companies feared the pending liabilitiesChanges to accounting standardsLabour movements pushed for provident fundsIndividuals wanted more control.
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3. RETIREMENT INDUSTRY EVOLUTION
4. Disclosure & transparency
Bulking
Key focus of Evergreen
An increased focus on governance in the industry
Evergreen/Old Mutual taken the lead
New pension fund legislation under development aims to:
Give more people in South Africa access to retirement saving
Improve efficiency of retirement system
Increase the level of preservation
Improve governance
Reduction in RFT from 18% to 9%
5. Old Mutual established the Funds with very specific objectives:
To set the benchmark for retirement fund governance in SA
To create umbrella funds that are suitable for a wide range of employers
To provide investment choice for members
To educate members on retirement planning
To allow members to pay for services they use - reduce cross-subsidy of fees
6. PRINCIPLES These Funds are sponsored by Old Mutual on the basis that they:
aim, foremost, to meet the needs of the members and their dependants
are transparent in respect of fees and expenses
are characterised by good governance, integrity, responsibility and accountability
Trustees to ensure that principles are upheld
7. AGM PURPOSE Not required by law
Provided for in the rules of the Evergreen Retirement Funds
Main purpose:
demonstrate accountability to members
transparency & disclosure
Old Mutual meets the majority of the costs
3 major centres: Johannesburg (official AGM), Durban, Cape Town
8. MANAGEMENT BOARD Majority of independent Trustees and at least one tied Trustee
“Independent” - paid by the Funds, not employees of Old Mutual
“Tied” - employed by Old Mutual
5 Trustees: 4 independent Trustees, 1 tied Trustee
Chairman one of independent Trustees
3 year term of office, most end November 2006
9. INTRODUCING THE TRUSTEES Independent Trustees
Chris Liddle (Chairman): Retired Executive Director of a large insurance company, extensive industry experience, managing director of an employee benefits consultancy, trustee to a number of retirement funds.
Jeremy Andrew: Retired Chief Actuary to the FSB. Has been consulted by National Treasury on the development of new retirement fund legislation.
Mickey Lowther: Experienced independent actuary with a long history of providing independent consulting services to clients and has published a number of articles on retirement fund governance and professional conduct.
Jonathan Mort: Widely-respected lawyer specializing in pensions law, director of a leading law firm and a past president of the Pension Lawyers Association.
10. Tied Trustees
Evans Chabala: resigned 30 August 2005
Nomvula Mthombeni: resigned 7 February 2006
Ikhraam Osman: A divisional manager employed by Old Mutual
Principal Officer
Independent, employed by the Funds
Liz Gamble: resigned 1 August 2005
Cheryl Robertson: Appointed 2 August 2005
23 years experience in the retirement fund industry
Past principal officer of a number of retirement funds and medical aid schemes
Trustee of the Ruth Prowse School of Art
11. DUTIES OF MANAGEMENT BOARD Management Board must:
Act in the best interest of the Fund
Protect the interests of members
Act with due care, diligence and good faith
Avoid conflicts of interest
Act impartially in respect of members & beneficiaries
12. GOOD GOVERNANCE Sub-Committees:
Comprise Trustees with relevant experience
Assisted by representatives from the relevant service providers
Accountable to the Management Board
Minutes of all Sub-Committee meetings are kept
Annual reporting introduced
13. GOOD GOVERNANCE Board Appraisal:
Performance as a whole & individual is evaluated annually
Completion of a Board Appraisal questionnaire
Development areas identified
Action plans put in place to address these areas
2005 Appraisal:
Management Board works effectively as a team
Balance of skills
Meetings productive, right focus on critical issues & strategic planning
Increased focus on reviewing Sub-Committee mandates
On the cards for 2006:
Fine-tuning the Sub-Committee structure
Succession planning
Retirement Fund Reform
14. DISCLOSURE & TRANSPARENCY Management Board:
strives for greater disclosure and transparency
ensures all fees are fully disclosed
nobody receives secret commissions, rebates or kickbacks
all growth earned on members’ assets is passed on to members without deduction (other than disclosed fees and taxes)
Old Mutual: no monies due to the Funds have been received by them, whether
from asset managers, trust administrators or the bulking of bank accounts Perhaps give example of Allan Gray fees where we charge member 0.65% where other funds charge their members 1% and upwards.Perhaps give example of Allan Gray fees where we charge member 0.65% where other funds charge their members 1% and upwards.
15. FUND EXPENSES AND FEES Package Option Fee (unchanged in 2006)
Low Choice Managed Choice Flexible Choice
R10.00 + VAT R20.00 + VAT R35.00 + VAT
Switch Fee 0.20% plus VAT of assets switched (maximum R500.00)
Reviewed annually on 1 January – reduced in 2006
16. Asset Management Fees levied by Administrator (2006)
17. Fund Expense Fee
R5.00 (no VAT payable) – unchanged in 2006
Deducted from members’ accumulated credits
Used to meet Fund expenses, (including Trustees & Principal Officer fees)
Set-up phase:
insufficient to cover costs
Old Mutual subsidises to prevent future members paying current expenses
2005 subsidy R2 094 548
18. ADMINISTRATION AND AUDIT SUB-COMMITTEE Purpose:
Overseeing Administrator, financial reporting and audit
Milestones:
Late/non-payment of contributions
Process to monitor & report to FSB, members & Attorney General
Complaints
None received to date
Section 14 Transfers - new process
Protection of members’ rights
Adequacy of communication with opportunity to object
19. ADMINISTRATION AND AUDIT SUB-COMMITTEE (contd.) 2005 audit
Unqualified
Well within FSB deadline
Actuarial valuation
Every 3 years
Brought forward to 31 December 2005
Challenges:
Unallocated deposits
Unclaimed benefits
Pay <R2000 into members’ bank account
180 days unclaimed benefits reserve
20. STATISTICS
21. STATISTICS (contd.)
22. DEATH AND ILL-HEALTH RETIREMENT BENEFITS SUB-COMMITTEE Purpose:
To make recommendations to Board on apportionment of death benefits and payment of ill-health retirement benefits
Milestones:
Established process flow for apportioning death benefits
23. Milestones (continued)
Commissioned report on trusts
Appointed Standard Executors & Trustees (April 2006)
Established methodology for apportioning death benefits
takes into account all relevant criteria of potential beneficiaries
provides an actuarially based model for apportioning benefit
provides for financial circumstances of each beneficiary
subject always to the overall discretion of the Management Board
Challenges
Incomplete information & insufficient documentary proof
Nomination Forms
Not binding on Trustees BUT helps Trustees
Understands members’ wishes
Aids in identifying dependants & beneficiaries
24. GOVERNANCE SUB-COMMITTEE Purpose
To monitor the management of the Funds to ensure that governance objectives are met
Milestones
Mentioned by Bruce Cameron at IRF Conference as example of good governance
Refined the governance process
Researched trends in Board appraisals
Set Board appraisal questionnaire
25. INVESTMENT SUB-COMMITTEE Purpose
To make recommendations to Board on appropriate selection of investment options within policy and to monitor the performance of those options
Investment policy
Best of Breed
Best of Old Mutual
26. Milestones
Review of the investment portfolios
CoreGrowth 100% retained for Low Choice Package Option.
Smoothed returns, capital guarantee
Good 5-year performance, lagging over 3-year period
Symmetry ForLife retained for Managed Choice Package Option
Unique methodology satisfies the criteria
Past performance satisfactory
Fees are competitive
27. Milestones (continued)
Flexible Choice Package Option
grouped into nine classes:
conservative, balanced & aggressive portfolios,
each split into multi-manager & single-manager sub-classes
money market, fixed interest and absolute return portfolios
insufficient single manager choices for low risk preferences
added Allan Gray Domestic Stable, Fraters Real Income, Prescient Bond Quant Plus
added shariah-compliant portfolio - Symmetry Islamic Portfolio
no portfolios were culled
29. LEGAL SUB-COMMITTEE Purpose
Monitors legal risks and compliance with legislation, reviews all contracts
Milestones
Process for complaints
Take-on process for participating employers
Time standards and process flow for rules & amendments
Administration agreement
Participating Employer Service Level Agreement
Powers of attorney granted by members to investment advisers
Challenges
Group life assurance policies
30. COMMUNICATION SUB-COMMITTEE Purpose
Overseeing communication with members
Milestones
Member feedback - improved existing media
Member guide redesigned
Member education sessions
Quarterly newsletters
Annual member benefit statement
Quarterly investment performance update
Investment road shows
Guide for establishing & running member committees
Challenges
Website priority in 2006/7 (www.oldmutual.co.za/evergreen)
Member research
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THANK YOU