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Federal Work Study Graduate Assistantships Terms of Graduate Work Study Assistantships Students must be full-time, and matriculated Students will work an average of 10 hours per week Students will earn $4,002 for the academic year ($2,001/semester)

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Federal Work Study Graduate Assistantships

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federal work study graduate assistantships
Federal Work Study

Graduate Assistantships

terms of graduate work study assistantships
Terms of Graduate Work Study Assistantships
  • Students must be full-time, and matriculated
  • Students will work an average of 10 hours per week
  • Students will earn $4,002 for the academic year ($2,001/semester)
  • Students will receive a 50% tuition scholarship
  • Students will be eligible for GSEU health benefits
applying for the gws program
Applying for the GWS Program
  • The number of Work Study positions is limited, and application is required.
  • Submit a request explaining the proposed work activities using the application form at http://gradschool.binghamton.edu/gwsapplicationform.doc
  • Requests should be sent to John Kilmarx, AD134 (jkilly@binghamton.edu)
approval for the work study program
Approval for the Work Study Program
  • Decisions about which department/unit will receive allocated positions will be made based on an evaluation of each job description; priority will be given to positions that promise to offer students opportunity in the following areas :
    • University teaching/assisting
    • Community service
    • Research
    • Other professional experience that will enhance students’ professional development
  • Once approved, you will receive a confirmation that your unit may participate in the Work Study Program
an overview of the process
An Overview of the Process
  • Department applies for position through the Graduate School
  • Department posts job description on Financial Aid website (optional)
  • Student applies for Work Study Assistantship
  • Financial Aid determines eligibility
  • Department views list of eligible applicants
  • Department interviews applicants
  • Department selects desirable applicant(s)
overview cont
Overview (cont.)
  • Department uses GWS website to declare intent to hire
  • Once intent is declared, Financial Aid completes financial aid portfolio and approves for hirevia website
  • Department makes official (written) offer
  • Department appoints applicant via HR SmartForms
posting job description
Posting Job Description
  • Departments submit job descriptions through Financial Aid web site at:


  • You can also reach this page from the gws site at:


  • Be sure to specify title as “Graduate Work Study Assistantship” and indicate that students must be “full-time and matriculated” in the job description section of the form
the application
The Application
  • Students may complete the Work Study application on line at:


viewing eligible applicants
Viewing Eligible Applicants
  • Departments can view eligible Work Study applicants at the following website:


  • Choose the “Review Eligible Applicants” option
  • Provide the 4-digit year code (e.g., 0607)
  • For log-in and password details, contact Venkat Ananthanarayanan, 7-3156 (venkat@binghamton.edu)
  • The complete application for each eligible applicant can be viewed on line by clicking next to an individual name.
selecting desirable applicant
Selecting Desirable Applicant
  • Once a department has decided on an applicant, visit the website at


  • At the bottom of the page, complete the “Wish to Hire” data
  • Submit
  • Financial Aid will now complete the applicant’s financial aid portfolio. (Please allow sufficient time.)
viewing approved applicants
Viewing Approved Applicants
  • Once the “Wish to Hire” data has been submitted, department may check the “Approved for Hire” list periodically to determine if the selected applicant has been approved for hire; check for approved applicants at:


official offer
Official Offer
  • Once the chosen applicant appears on the “Approved for Hire” list, department should prepare the official offer:
    • Offer Letter
    • Terms and Conditions for Employment
    • Terms and Conditions for Tuition Scholarship

These forms are available from the following website


complete hr smartforms
Complete HR SmartForms
  • Select the “28029 GA and TA (Lag)” Payroll
  • In completing the form, under the section entitled “GA/TA Data Elements,” select
    • Title: “GA”
    • Funding Unit: “Grad Work Study”
    • Academic Year Stipend: “$4,002” for a full academic year appointment; half the amount for a spring or fall appointment [please contact the Graduate School, 7-2072, to confirm amount]
    • Appointment Length: “Academic Year” (or “Fall” or “Spring”)
    • Percentage of Tuition: “50%” (for both semesters if this is an academic year appointment; otherwise, 50% for the appropriate semester of appointment)
    • CC/ABD Status: “Neither” (Contact the Graduate School for details)
    • FTE = 25%
assure that funding source fws
Assure that Funding Source = FWS
  • Departments that already have TA/GA line #s may use vacant lines to appoint Work Study TA/GAs; however, the funding source must be changed.
  • Submit a web Position Request Form to Human Resources, requesting that the funding for the position be changed to Federal Work Study
complete a labor distribution schedule
Complete a Labor Distribution Schedule

For GWS positions allocated by the Graduate School:

  • Line 1
    • P = Department’s chosen project
    • O = Department organization (not Graduate School!)
    • E = PST0 GA and TA (Lag)
    • T = Will depend on the appointed student’s duties:
    • 01.97 for TAs assisting with or teaching lower division (100- or 200-level courses) undergraduate instruction
    • 01.98 for TAs assisting with or teaching upper division (300- or 400-level courses) undergraduate instruction
    • 01.99 for TAs assisting with or teaching graduate instruction
    • 02.99 for GAs doing research
    • 04.99 for Gas doing tasks that do not fit into any of the other categories
    • S = 2115020 Standard (Regular GWS allocations)

2115021 Read America (America Reads/Counts, SEHD only)

payroll information
Payroll Information
  • All applicants must complete an I-9 form in the Human Resources Office before they can be placed on the payroll.
  • Insurance is not automatic; encourage students to contact the HR Employee Benefits Office in LSG 528.
  • Payroll information such as direct deposit, withholding forms, etc. are available from Student Payroll Services in AD 405.
  • Stipends are paid on a bi-weekly basis (2-week lag)
process for rehiring continuing students
Process for Rehiring Continuing Students
  • Contact Ramona Cornell at moner@binghamton.edu
  • Request to have student(s) portfolio reviewed and approved for hire
  • Send official offer letter once student has been approved for hire
  • Submit SmartForm TAGA Appointment
  • Questions may be referred to:
    • Kate Hastings, Student Payroll Services, AD 405, 7-4185, hastings@binghamton.edu
    • Ramona Cornell, Office of Financial Aid, SW 109 (moner@binghamton.edu)
    • John Kilmarx, The Graduate School, 7-4203, jkilly@binghamton.edu