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Federal Work-Study Program Overview

Learn about the Federal Work-Study Program, a financial aid initiative that helps students reduce the need for loans by working while in college. Discover how schools administer FWS, the funding requirements, eligibility criteria, and wage regulations. Find answers to common questions.

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Federal Work-Study Program Overview

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  1. Federal Work-Study Program ET Winzer| June 2018 U.S. Department of Education FEMA 20th Annual Emergency Management Higher Education Symposium

  2. Federal Work-Study • To help pay college costs, many students work to reduce their need to borrow loans. • The Federal Work-Study (FWS) Program provides financial aid through student employment. • Some schools administer FWS through the Financial Aid Office (FAO); others may have a student employment office that maintains information on jobs available.

  3. Federal Work-Study • The FAO is typically the primary campus point of contact and determines which students have financial need to receive FWS. • In most cases, a school must contribute matching funds (nonfederal share) in the FWS Program.   • The nonfederal share can come from its own funds or other nonfederal sources such as outside funds from an off-campus employer.

  4. Federal Work-Study • In general, the federal share of FWS wages paid to a student may not exceed 75%.  • Schools must provide at least 25% of a student’s total FWS wages from nonfederal sources.  • There are situations when the ratio of federal share to nonfederal share of 75% to 25% does not apply. 

  5. Federal Work-Study • For off-campus FWS jobs with private, for-profit organizations, the federal share of wages paid to students is limited to 50%. The for-profit organization/employer must provide a nonfederal share of at least 50%, but may contribute more. • A school may use no more than 25% of its total current year initial and supple­mental allocations to pay wages to students employed with private, for-profit organizations.

  6. Federal Work-Study • A school may award FWS for a period of nonattendance, such as during the summer, a vacation period, or, a full-time work period (in the case of certain cooperative-education students).  • To be eligible, a student must be planning to attend the school during the next period of enrollment.

  7. Federal Work-Study • Regulations do not set a minimum or maximum award in the FWS Program. • FWS jobs must pay at least the federal minimum wage unless the state minimum is higher. • If the institution places students in FWS positions, when considering a job match for a student, the school should match the student with a job that is closely related to the student’s course of study, if at all possible.

  8. Federal Work-Study • Each school that participates in the FWS program is required to expend at least 7% of its total FWS federal authorization to compensate students employed in community service activities. • Private, for-profit organizations do not qualify as community-service employers.

  9. QUESTIONS?

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