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Introduction to PowerPoint

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Introduction to PowerPoint - PowerPoint PPT Presentation


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This is an overview to introduce you to some PowerPoint basics. It will take 5-10 minutes. Navigate by using the buttons to the left. Introduction to PowerPoint Next Slide Previous Slide Home Slide End Show Introduction to PowerPoint Table of contents 1 Get to know PowerPoint

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slide1
This is an overview to introduce you to some PowerPoint basics.

It will take 5-10 minutes.

Navigate by using the buttons to the left.

Introduction to PowerPoint

Next Slide

Previous Slide

Home Slide

End Show

introduction to powerpoint table of contents

Introduction to PowerPointTable ofcontents

1

Get to know PowerPoint

Create your first presentation

Customize your first presentation

Present your first presentation

Where to get more help and tips

2

3

4

5

get to know powerpoint powerpoint basics
Get to know PowerPointPowerPoint basics
  • Each “page” in a presentation is called a slide.
  • You can have as many slides in your presentation as you need.
  • They can be rearranged at any time or shown in any order you choose.

Get to Know PowerPoint Page 1 of 9

get to know powerpoint what can you create
On-screen presentations

Web pages for Web use

Color and B&W overheads

Color and B&W paper printouts

35 mm slides

Audience handouts

Speaker notes

Get to know PowerPointWhat can you create?

Get to Know PowerPoint Page 2 of 9

get to know powerpoint views
Views are ways of looking at and working on your presentation.

There are different views to work in…

Normal View

Slide Sorter View

Slide Show View

Move between views by clicking on the View buttons in the lower left part of the PowerPoint window.

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Get to know PowerPointViews

ViewButtons

Get to Know PowerPoint Page 3 of 9

get to know powerpoint views normal view 3 views in 1
The text outline of your presentation is in the left pane.

Click here to learn more about the Outline Pane.

The current slide with all your graphics and objects is in the right pane.

Click here to learn more about the Slide Pane.

Notes appear in the small pane below the Slide Pane.

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Get to know PowerPointViews: Normal View. . . 3 views in 1

SlidePane

OutlinePane

NotesPane

Get to Know PowerPoint Page 4 of 9

get to know powerpoint views slide sorter view
Click the Slide Sorter View button to move to the Slide Sorter View.

This view shows small thumbnail pictures of all the slides in your presentation.

Select one or more slides and rearrange by dragging it to the desired location.

Get to know PowerPointViews: Slide Sorter View

Slide Sorter View button

Get to Know PowerPoint Page 7 of 9

get to know powerpoint views slide show view
Get to know PowerPoint Views: Slide Show View
  • Slide Show View is being used right now to view this presentation.
  • Use Slide Show View to preview and rehearse your presentation and to show your presentation electronically to an audience.
  • Your presentation will run full screen with all animations and transitions.
  • Advance to the next slide with a mouse click, or move forward and backward by using the cursor keys.

Get to Know PowerPoint Page 8 of 9

get to know powerpoint summary
Get to know PowerPointSummary
  • You can create electronic slide shows, Web pages, overheads, speaker notes and audience handouts with PowerPoint.
  • Your presentation is made up of multiple slides all in a single file.
  • Views provide different ways to view and work on your presentation.

HOME

Get to Know PowerPoint Page 9 of 9

create your first presentation contents

Create your first presentationContents

Click here if you’re not sure what to say or how to organize your first presentation. Learn how to start using the AutoContent Wizard.

Click here if you know what you want to say. Learn how to start your presentation from scratch.

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Create Your First PresentationPage 1 of 9

create your first presentation autocontent wizard
Select AutoContent Wizard when you run PowerPoint for the first time.

The AutoContent Wizard creates a presentation with a title slide and several additional topic slides.

It provides suggested content and organization for your presentation.

Create your first presentationAutoContent Wizard

Select the AutoContent Wizard

Create Your First PresentationPage 2 of 9

create your first presentation autocontent wizard12
Follow the step-by-step instructions in the Wizard.

When you finish, the AutoContent Wizard creates a presentation with a title slide and several additional topic slides.

  • Market Plan
  • Market Past, Present & Future
    • Review changes in market share, leadership, players, market shifts, costs, pricing, competition
  • Product Definition
  • Describe product/service being marketed

Marketing Plan

  • Market Past, Present & Future
    • Review changes in market share, leadership, players, market shifts, costs, pricing, competition

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Click to add notes

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Create your first presentationAutoContent Wizard

Create Your First PresentationPage 3 of 9

create your first presentation autocontent wizard13
Select the suggested text and replace it with your own words.

Use the scroll bar to advance to the next slide.

  • Market Summary
  • Market Past, Present & Future
    • Review changes in market share, leadership, players, market shifts, costs, pricing, competition
  • Product Definition
  • Describe product/service being marketed

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Create your first presentation AutoContent Wizard

Background

Market Summary

  • Market Past, Present & Future
    • Review changes in market share, leadership, players, market shifts, costs, pricing, competition

Click to add notes

Create Your First PresentationPage 4 of 9

create your first presentation autocontent summary
Create your first presentationAutoContent summary
  • Use the AutoContent Wizard to create a new presentation if you don’t know how to get started.
    • Setting up meetings
    • Training
    • Progress reports
    • And so forth
  • Replace the suggested text with your own words.

Back

Create Your First PresentationPage 5 of 9

create your first presentation start from scratch
Click Designs in the Presentations category of the Project Gallery to pick the look for your presentation.

Scroll through the different designs to preview them in the Gallery window until you find the one you like.

Create your first presentationStart from scratch

Select Designs

Create Your First PresentationPage 6 of 9

create your first presentation start from scratch16
Next, pick a layout. PowerPoint’s slide layouts take care of alignment and placement of text and objects on the slide.

Choose a slide layout that best matches the information you want to put on the new slide.

Create your first presentationStart from scratch

PowerPoint’sslide layouts

Scroll to see more slide layouts

Create Your First PresentationPage 7 of 9

create your first presentation start from scratch17
Follow the on-screen instructions to click and type your text into the placeholders on the slides.

Bullets appear automatically.

Tab to indent (we call it demote).

Select New Slide from the Insert Menu.

Click to add title

  • Click to add text
Create your first presentation Start from scratch

TitlePlaceholder

Bulleted Text Placeholder

Insert NewSlide

Create Your First PresentationPage 8 of 9

create your first presentation start from scratch summary
Create your first presentationStart from scratch summary
  • Pick a look for your presentation.
  • Pick a slide layout that matches the information you want to put on the new slide.
  • Type your title and text into the placeholders on the slides.
  • Add additional slides.

Back

Create Your First PresentationPage 9 of 9

customize your first presentation contents

Customize your first presentationContents

Here’s what is discussed in this section:

Choose a new look

Add drawings and diagrams

Add charts

Add clip art

Add your logo or make changes to every slide

Add pictures, tables, organization charts, WordArt drawing objects, and multimedia

Customize Your PresentationPage 1 of 10

customize your first presentation choose a new look
Design Templates are professionally designed looks that you can apply to your presentation at any time.

Each Design Template contains the master slides, which control elements like background design, colors, fonts, bullet styles, and font size.

Select Apply Design Template from the Format Menu to preview and select a new design for your entire presentation. The content of your presentation does not change.

Customize your first presentation Choose a new look

The same presentation with 4 different Design Templates applied

Customize Your PresentationPage 2 of 10

customize your first presentation choose a new look21
A color scheme is a set of 8 coordinated colors for titles, text, and graphics.

Each design template has several color schemes to choose from.

Select a new color scheme for some or all of the slides in your presentation.

Customize your first presentation Choose a new look

The same design template with different color schemes applied.

Customize Your PresentationPage 3 of 10

customize your first presentation add a drawing or diagram
Customize your first presentation Add a drawing or diagram
  • Use PowerPoint AutoShapes to create diagrams and drawings.
  • Click on the shape and type. Text is automatically attached to the shape.

Just

click

and

type

Customize Your PresentationPage 4 of 10

customize your first presentation add a chart
Insert a new slide, and select a layout with a chart.

Double click the chart placeholder to create your chart.

Replace the sample data with your data.

Click outside the chart on your slide to return to PowerPoint.

Double-click your chart to edit it again.

Customize your first presentation Add a chart

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Customize Your PresentationPage 5 of 10

customize your first presentation add clip art
Customize your first presentation Add clip art
  • Click the Insert Clip Art button to access the clip art collection.
  • Select from hundreds of images.
  • You can move and resize the clip art on your slide.
  • There are many additional clip art pictures on the Microsoft Office CD and on the Web.

Customize Your PresentationPage 6 of 10

customize your first presentation add your logo or change every slide
Customize your first presentationAdd your logo or change every slide
  • Use the Slide Master when you want to add or change something on every slide.
  • Master slides hold the formatting information for the title, text, bullets, and background items that appear on every slide of your presentation.

Customize Your PresentationPage 7 of 10

customize your first presentation add your logo or change every slide26
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Click to edit Master title style

  • Click to edit Master text styles
    • Second level
      • Third level
        • Fourth level
          • Fifth level
Customize your first presentationAdd your logo or change every slide
  • On the View menu, choose Master, and then click Slide Master. Insert your company logo on the slide master where you would like it to appear.
    • Return to your slides when you are finished working on the master.

Add your logo to the master...

Customize Your PresentationPage 8 of 10

customize your first presentation add other graphics
Customize your first presentation Add other graphics
  • Add other objects to your slides.
    • Pictures
    • Organization charts
    • Tables
    • WordArt drawing objects
    • Multimedia
      • Movies and sounds
      • Narration

WordArt

Customize Your PresentationPage 9 of 10

customize your first presentation summary
Customize your first presentationSummary
  • Choose a new look for your presentation.
  • Add drawings and diagrams, charts, and clip art to your slides.
  • Add your logo or make changes to every slide.
  • Add pictures, organization charts, WordArt drawing objects, tables, and multimedia.

Home

Customize Your PresentationPage 10 of 10

present your first presentation contents

Present your first presentationContents

Here’s what is discussed in this section:

On-screen slide show

Color and black and white overheads

Handouts

Speaker notes

Publish on the Web

Present Your PresentationPage 1 of 7

present your first presentation slide show
Present your first presentation Slide Show
  • Use the Slide Show View to preview and rehearse your presentation and to show your presentation electronically to an audience.
  • “Build” your bullet points one by one by using animation.
  • Animate diagrams and charts.
  • Add transition effects between slides.
  • Play sounds and movies.

Present Your PresentationPage 2 of 7

present your first presentation overheads and paper slides
Present your first presentation Overheads and paper slides
  • Print in color, grayscale, or pure black and white
  • Black and white preview.
    • Preview what your black and white overheads and paper copies will look like by using the Grayscale Preview.

Color

Grayscale

Present Your PresentationPage 3 of 7

present your first presentation handouts
Present your first presentation Handouts
  • Print handouts for your meeting attendees.
  • Choose how many slides you would like to print per page.

Present Your PresentationPage 4 of 7

present your first presentation notes
Present your first presentation Notes
  • Print your notes to refer to while you speak or to provide additional detail about the slide content.
  • Preview how your notes pages will print from the View menu.

Image of slide

Notes

Present Your PresentationPage 5 of 7

present your first presentation publish on the web
Present your first presentation Publish on the Web
  • Save your presentation as HTML Web pages and publish on the Web for others who missed your presentation.
  • Your colleagues can view the Web presentation by using their Web browser.
  • Open the HTML files in PowerPoint to update or change whenever you need to.

Present Your PresentationPage 6 of 7

present your first presentation summary
Present your first presentationSummary
  • Use the Slide Show View to preview and rehearse your presentation and to show your presentation electronically to an audience.
  • Print overheads in color or black and white.
  • Create and print handouts for your audience.
  • Use speaker notes to refer to while you speak.
  • Publish your presentation on the Web.

HOME

Present Your PresentationPage 7 of 7

where to get more information

Where to get more information

Use the Office Assistant to get Help.

The Office Assistant provides guidelines for great presentations and professional presenting, including advice from Dale Carnegie Training®.

The Mactopia Web site has up-to-date information and free downloadable extras. On the Help menu, click Help on the Web.

ExtrasPage 1 of 2

tutorial extras

Tutorial Extras

Open this presentation in PowerPoint and poke around to see what we did to create it.

Look at the Notes pages for details on how we created this presentation.

Print out the Notes pages so you have a handy reference to how this presentation was created.

HOME

Print

Notes Pages

ExtrasPage 2 of 2

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