Introduction to PowerPoint - PowerPoint PPT Presentation

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Introduction to PowerPoint

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  1. This is an overview to introduce you to some PowerPoint basics. It will take 5-10 minutes. Navigate by using the buttons to the left. Introduction to PowerPoint Next Slide Previous Slide Home Slide End Show

  2. Introduction to PowerPointTable ofcontents 1 Get to know PowerPoint Create your first presentation Customize your first presentation Present your first presentation Where to get more help and tips 2 3 4 5

  3. Get to know PowerPointPowerPoint basics • Each “page” in a presentation is called a slide. • You can have as many slides in your presentation as you need. • They can be rearranged at any time or shown in any order you choose. Get to Know PowerPoint Page 1 of 9

  4. On-screen presentations Web pages for Web use Color and B&W overheads Color and B&W paper printouts 35 mm slides Audience handouts Speaker notes Get to know PowerPointWhat can you create? Get to Know PowerPoint Page 2 of 9

  5. Views are ways of looking at and working on your presentation. There are different views to work in… Normal View Slide Sorter View Slide Show View Move between views by clicking on the View buttons in the lower left part of the PowerPoint window. 1 2 • Lorem Ipsum • Tincidunt ut • Lorem Ipsum • Delor sit amet consectetuer • Nonummy nibh euismod • Tincidunt ut • Lorem Ipsum • Magna aliquam • Exerci tation • Nonummy nibh eui Exerci tation • Nonummy nibh eui 3 4 Delor sit amet consectetuer adipiscing elit sed diam Nonummy nibh euismod Get to know PowerPointViews ViewButtons Get to Know PowerPoint Page 3 of 9

  6. The text outline of your presentation is in the left pane. Click here to learn more about the Outline Pane. The current slide with all your graphics and objects is in the right pane. Click here to learn more about the Slide Pane. Notes appear in the small pane below the Slide Pane. • Lorem Ipsum • Tincidunt ut • Lorem Ipsum • Delor sit amet consectetuer • Nonummy nibh euismod • Tincidunt ut • Lorem Ipsum • Magna aliquam • Exerci tation • Nonummy nibh eui 1 Exerci tation 2 • Nonummy nibh eui 3 4 Delor sit amet consectetuer adipiscing elit sed diam Nonummy nibh euismod Get to know PowerPointViews: Normal View. . . 3 views in 1 SlidePane OutlinePane NotesPane Get to Know PowerPoint Page 4 of 9

  7. Click the Slide Sorter View button to move to the Slide Sorter View. This view shows small thumbnail pictures of all the slides in your presentation. Select one or more slides and rearrange by dragging it to the desired location. Get to know PowerPointViews: Slide Sorter View Slide Sorter View button Get to Know PowerPoint Page 7 of 9

  8. Get to know PowerPoint Views: Slide Show View • Slide Show View is being used right now to view this presentation. • Use Slide Show View to preview and rehearse your presentation and to show your presentation electronically to an audience. • Your presentation will run full screen with all animations and transitions. • Advance to the next slide with a mouse click, or move forward and backward by using the cursor keys. Get to Know PowerPoint Page 8 of 9

  9. Get to know PowerPointSummary • You can create electronic slide shows, Web pages, overheads, speaker notes and audience handouts with PowerPoint. • Your presentation is made up of multiple slides all in a single file. • Views provide different ways to view and work on your presentation. HOME Get to Know PowerPoint Page 9 of 9

  10. Create your first presentationContents Click here if you’re not sure what to say or how to organize your first presentation. Learn how to start using the AutoContent Wizard. Click here if you know what you want to say. Learn how to start your presentation from scratch. 1 2 Create Your First PresentationPage 1 of 9

  11. Select AutoContent Wizard when you run PowerPoint for the first time. The AutoContent Wizard creates a presentation with a title slide and several additional topic slides. It provides suggested content and organization for your presentation. Create your first presentationAutoContent Wizard Select the AutoContent Wizard Create Your First PresentationPage 2 of 9

  12. Follow the step-by-step instructions in the Wizard. When you finish, the AutoContent Wizard creates a presentation with a title slide and several additional topic slides. • Market Plan • Market Past, Present & Future • Review changes in market share, leadership, players, market shifts, costs, pricing, competition • Product Definition • Describe product/service being marketed Marketing Plan • Market Past, Present & Future • Review changes in market share, leadership, players, market shifts, costs, pricing, competition 2 1 Click to add notes 3 4 Create your first presentationAutoContent Wizard Create Your First PresentationPage 3 of 9

  13. Select the suggested text and replace it with your own words. Use the scroll bar to advance to the next slide. • Market Summary • Market Past, Present & Future • Review changes in market share, leadership, players, market shifts, costs, pricing, competition • Product Definition • Describe product/service being marketed 2 1 3 4 Create your first presentation AutoContent Wizard Background Market Summary • Market Past, Present & Future • Review changes in market share, leadership, players, market shifts, costs, pricing, competition Click to add notes Create Your First PresentationPage 4 of 9

  14. Create your first presentationAutoContent summary • Use the AutoContent Wizard to create a new presentation if you don’t know how to get started. • Setting up meetings • Training • Progress reports • And so forth • Replace the suggested text with your own words. Back Create Your First PresentationPage 5 of 9

  15. Click Designs in the Presentations category of the Project Gallery to pick the look for your presentation. Scroll through the different designs to preview them in the Gallery window until you find the one you like. Create your first presentationStart from scratch Select Designs Create Your First PresentationPage 6 of 9

  16. Next, pick a layout. PowerPoint’s slide layouts take care of alignment and placement of text and objects on the slide. Choose a slide layout that best matches the information you want to put on the new slide. Create your first presentationStart from scratch PowerPoint’sslide layouts Scroll to see more slide layouts Create Your First PresentationPage 7 of 9

  17. Follow the on-screen instructions to click and type your text into the placeholders on the slides. Bullets appear automatically. Tab to indent (we call it demote). Select New Slide from the Insert Menu. Click to add title • Click to add text Create your first presentation Start from scratch TitlePlaceholder Bulleted Text Placeholder Insert NewSlide Create Your First PresentationPage 8 of 9

  18. Create your first presentationStart from scratch summary • Pick a look for your presentation. • Pick a slide layout that matches the information you want to put on the new slide. • Type your title and text into the placeholders on the slides. • Add additional slides. Back Create Your First PresentationPage 9 of 9

  19. Customize your first presentationContents Here’s what is discussed in this section: Choose a new look Add drawings and diagrams Add charts Add clip art Add your logo or make changes to every slide Add pictures, tables, organization charts, WordArt drawing objects, and multimedia Customize Your PresentationPage 1 of 10

  20. Design Templates are professionally designed looks that you can apply to your presentation at any time. Each Design Template contains the master slides, which control elements like background design, colors, fonts, bullet styles, and font size. Select Apply Design Template from the Format Menu to preview and select a new design for your entire presentation. The content of your presentation does not change. Customize your first presentation Choose a new look The same presentation with 4 different Design Templates applied Customize Your PresentationPage 2 of 10

  21. A color scheme is a set of 8 coordinated colors for titles, text, and graphics. Each design template has several color schemes to choose from. Select a new color scheme for some or all of the slides in your presentation. Customize your first presentation Choose a new look The same design template with different color schemes applied. Customize Your PresentationPage 3 of 10

  22. Customize your first presentation Add a drawing or diagram • Use PowerPoint AutoShapes to create diagrams and drawings. • Click on the shape and type. Text is automatically attached to the shape. Just click and type Customize Your PresentationPage 4 of 10

  23. Insert a new slide, and select a layout with a chart. Double click the chart placeholder to create your chart. Replace the sample data with your data. Click outside the chart on your slide to return to PowerPoint. Double-click your chart to edit it again. Customize your first presentation Add a chart 42 Customize Your PresentationPage 5 of 10

  24. Customize your first presentation Add clip art • Click the Insert Clip Art button to access the clip art collection. • Select from hundreds of images. • You can move and resize the clip art on your slide. • There are many additional clip art pictures on the Microsoft Office CD and on the Web. Customize Your PresentationPage 6 of 10

  25. Customize your first presentationAdd your logo or change every slide • Use the Slide Master when you want to add or change something on every slide. • Master slides hold the formatting information for the title, text, bullets, and background items that appear on every slide of your presentation. Customize Your PresentationPage 7 of 10

  26. Lorem Ipsum Delor Consectetuer Suscipit lobortis Aliquip Com Ea ut Nisl • Delor sit amet consectetuer adipiscing elit sed diam • Nonummy nibh euismod • Tincidunt ut • Laoreet dolore • Magna aliquam • Exerci tation ullamcorper suscipit And the logo appears on each slide And the logo appears on each slide …and the logo appears on each slide And the logo appears on each slide • Nonummy nibh euismod • Sit amet adipiscing • Elit sed diam • Lorum ipsum • Exerci tation ullamcorper suscipit • Magna aliquam • Dolore laoreet • Ut tincidunt • Suscipit lobortis • Exerci tation ullamcorper suscipit • Magna aliquam • Dolore laoreet • Ut tincidunt Click to edit Master title style • Click to edit Master text styles • Second level • Third level • Fourth level • Fifth level Customize your first presentationAdd your logo or change every slide • On the View menu, choose Master, and then click Slide Master. Insert your company logo on the slide master where you would like it to appear. • Return to your slides when you are finished working on the master. Add your logo to the master... Customize Your PresentationPage 8 of 10

  27. Customize your first presentation Add other graphics • Add other objects to your slides. • Pictures • Organization charts • Tables • WordArt drawing objects • Multimedia • Movies and sounds • Narration WordArt Customize Your PresentationPage 9 of 10

  28. Customize your first presentationSummary • Choose a new look for your presentation. • Add drawings and diagrams, charts, and clip art to your slides. • Add your logo or make changes to every slide. • Add pictures, organization charts, WordArt drawing objects, tables, and multimedia. Home Customize Your PresentationPage 10 of 10

  29. Present your first presentationContents Here’s what is discussed in this section: On-screen slide show Color and black and white overheads Handouts Speaker notes Publish on the Web Present Your PresentationPage 1 of 7

  30. Present your first presentation Slide Show • Use the Slide Show View to preview and rehearse your presentation and to show your presentation electronically to an audience. • “Build” your bullet points one by one by using animation. • Animate diagrams and charts. • Add transition effects between slides. • Play sounds and movies. Present Your PresentationPage 2 of 7

  31. Present your first presentation Overheads and paper slides • Print in color, grayscale, or pure black and white • Black and white preview. • Preview what your black and white overheads and paper copies will look like by using the Grayscale Preview. Color Grayscale Present Your PresentationPage 3 of 7

  32. Present your first presentation Handouts • Print handouts for your meeting attendees. • Choose how many slides you would like to print per page. Present Your PresentationPage 4 of 7

  33. Present your first presentation Notes • Print your notes to refer to while you speak or to provide additional detail about the slide content. • Preview how your notes pages will print from the View menu. Image of slide Notes Present Your PresentationPage 5 of 7

  34. Present your first presentation Publish on the Web • Save your presentation as HTML Web pages and publish on the Web for others who missed your presentation. • Your colleagues can view the Web presentation by using their Web browser. • Open the HTML files in PowerPoint to update or change whenever you need to. Present Your PresentationPage 6 of 7

  35. Present your first presentationSummary • Use the Slide Show View to preview and rehearse your presentation and to show your presentation electronically to an audience. • Print overheads in color or black and white. • Create and print handouts for your audience. • Use speaker notes to refer to while you speak. • Publish your presentation on the Web. HOME Present Your PresentationPage 7 of 7

  36. Where to get more information Use the Office Assistant to get Help. The Office Assistant provides guidelines for great presentations and professional presenting, including advice from Dale Carnegie Training®. The Mactopia Web site has up-to-date information and free downloadable extras. On the Help menu, click Help on the Web. ExtrasPage 1 of 2

  37. Tutorial Extras Open this presentation in PowerPoint and poke around to see what we did to create it. Look at the Notes pages for details on how we created this presentation. Print out the Notes pages so you have a handy reference to how this presentation was created. HOME Print Notes Pages ExtrasPage 2 of 2