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This is an overview to introduce you to some PowerPoint basics. Originally created by Microsoft Modified by R. Hoag to make navigation easier for CST-133 Your Lab Packet provides you with boxes to capture some text that you will use in a later presentation.

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introduction to powerpoint

This is an overview to introduce you to some PowerPoint basics.

Originally created by Microsoft

Modified by R. Hoag to make navigation easier for CST-133

Your Lab Packet provides you with boxes to capture some text that you will use in a later presentation.

Carefully review all the slides – always wait for any animation before continuing . . .

Introduction to PowerPoint

1

introduction to powerpoint table of contents

Introduction to PowerPointTable ofContents

Get to know PowerPoint

Create your first presentation

Customize your first presentation

Present your first presentation

Where to get more help and tips

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get to know powerpoint powerpoint basics
Get to know PowerPointPowerPoint Basics

1

  • Each “page” in a presentation is called a slide.
  • You can have as many slides in your presentation as you need.

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get to know powerpoint what can you create
On screen presentations

Web pages for web use

Color and B&W overheads

Color and B&W paper printouts

35 mm slides

Audience handouts

Speaker notes

Get to know PowerPointWhat can you create?

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four panes of the powerpoint window
Four Panes of the PowerPoint Window

Task

Pane

Outline/

Slides

Pane

Slide

Pane

Notes

Pane

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four panes of the powerpoint window6
Four Panes of the PowerPoint Window

Outline/Slides Pane

Click on Outline Tab to see outline

of your presentation

Click on Slides Tab to see thumbnail

pictures of your presentation.

Click on any slide in the list to jump

to that slide.

Outline/

Slides

Pane

6

four panes of the powerpoint window7
Four Panes of the PowerPoint Window

Slide Pane

Displays the active slide – work here

to create your slide and add content

and graphics.

Go to “Next” and “Previous” slides by

clicking on buttons in bottom right of

Slide Pane.

Slide

Pane

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four panes of the powerpoint window8
Four Panes of the PowerPoint Window

Task Pane

Displays lists of tools you can use

while creating your presentation.

- Files to open

- Templates

- Slide Layouts

- Clip Art

- etc.

Task

Pane

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four panes of the powerpoint window9
Four Panes of the PowerPoint Window

Notes Pane

Add notes that can be used by a

speaker during a presentation.

Notes

Pane

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get to know powerpoint views
Views are ways of looking at and working on your presentation.

There are different views to work in…

Normal View

Slide Sorter View

Slide Show View

Move between views by clicking on the 3 View buttons in the lower left part of the PowerPoint window.

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Get to know PowerPointViews

ViewButtons

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get to know powerpoint views normal view 3 views in 1
The text outline of your presentation is in the left pane.
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Get to know PowerPointViews: Normal View. . . 3 views in 1

The Task Pane may also

appear over on the right.

OutlinePane

SlidePane

  • The current slide with all your graphics and objects is in the right pane.

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  • Notes appear in the small pane below the Slide Pane.

Normal

View

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NotesPane

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get to know powerpoint views slide sorter view
Click the Slide Sorter View button to move to the Slide Sorter View.

This view shows small thumbnail pictures of all the slides in your presentation.

Select one or more slides and rearrange by dragging and dropping to the desired location.

Get to know PowerPointViews: Slide Sorter View

Slide Sorter

View

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get to know powerpoint views slide show view
Get to know PowerPoint Views: Slide Show View

Slide Show

View

  • Slide Show View is being used right

now to view this presentation

  • Use Slide Show View to preview and rehearse your presentation and to show your presentation electronically to an audience.
  • Your presentation will run full screen with all animations and transitions.
  • Advance to the next slide with a mouse click, or move forward and backward using the cursor keys.

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get to know powerpoint summary
Get to know PowerPointSummary
  • You can create electronic slide shows, web pages, overheads, speaker notes and audience handouts with PowerPoint.
  • Your presentation is made up of multiple slides all in a single file.
  • Views provide different ways to view and work on your presentation.

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create your first presentation contents

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Create your first presentationContents

Using the AutoContent Wizard --- if you’re not sure what to say or how to organize your first presentation.

Starting your presentation from scratch --- if you know what you want to say.

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create your first presentation autocontent wizard
In the Task Pane on the right, select AutoContent Wizard when you run PowerPoint for the first time

The AutoContent Wizard creates a presentation with a title slide and several additional topic slides.

It provides suggested content and organization for your presentation.

Create your first presentationAutoContent Wizard

Select the AutoContent Wizard

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create your first presentation autocontent wizard17
Follow the step-by-step instructions in the Wizard.

When you finish, the AutoContent Wizard creates a presentation with a title slide and several additional topic slides.

  • Market Summary
  • Market Past, Present & Future
    • Review changes in market share, leadership, players, market shifts, costs, pricing, competition
  • Product Definition
  • Describe product/service being marketed

Market Summary

  • Market Past, Present & Future
    • Review changes in market share, leadership, players, market shifts, costs, pricing, competition

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1

Click to add notes

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4

Create your first presentationAutoContent Wizard

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create your first presentation autocontent wizard18
Select the suggested text and replace it with your own words.

Use the scroll bar to advance to the next slide.

  • Market Summary
  • Market Past, Present & Future
    • Review changes in market share, leadership, players, market shifts, costs, pricing, competition
  • Product Definition
  • Describe product/service being marketed

2

1

3

4

Create your first presentation AutoContent Wizard

Delta College

Market Summary

  • Market Past, Present & Future
    • Review changes in market share, leadership, players, market shifts, costs, pricing, competition

Click to add notes

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create your first presentation autocontent summary
Create your first presentationAutoContent summary
  • Use the AutoContent Wizard to create a new presentation if you don’t know how to get started.
  • Replace the suggested text with your own words.

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create your first presentation start from scratch
Choose Design Template from the Task Pane on the right to pick the look for your presentation.

Click on different designs to preview them in the preview window until you find the one you would like.

Create your first presentationStart from scratch

Select Design Template

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create your first presentation start from scratch21
Next, click on the Format menu and click on Slide Layout to pick a layout. PowerPoint’s Slide Layouts take care of alignment and placement of text and objects on the slide

Choose a Slide Layout that best matches the information you want to put on the new slide.

Note that previous versions

of PowerPoint called

Slide Layouts “AutoLayouts.”

If you see “AutoLayouts” in

tutorials or in the lab packet,

it means “Slide Layouts.”

Create your first presentationStart from scratch

PowerPoint’sSlide Layouts

Scroll to see more Slide Layouts

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create your first presentation start from scratch22
Follow the on-screen instructions to click and type your text into the placeholders on the slides

Bullets appear automatically

Tab to indent (we call it demote)

Select New Slide from the Insert Menu.

View Insert Format

New Slide… Ctrl+M

Click to add title

  • Click to add text
Create your first presentation Start from scratch

TitlePlaceholder

Bulleted Text Placeholder

Insert NewSlide

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create your first presentation start from scratch summary
Create your first presentationStart from scratch summary
  • Pick a look for your presentation
  • Pick a Slide Layout that matches the information you want to put on the new slide.
  • Type your title and text into the placeholders on the slides
  • Add additional slides

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customize your first presentation contents

3

Customize your first presentationContents

Here’s what is discussed in this section:

Choose a new look

Add drawings and diagrams

Add charts

Add clip art

Add your logo or make changes to every slide

Add pictures, tables, organization charts, WordArt drawing objects, and multimedia

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customize your first presentation choose a new look
Design Templates are professionally designed looks that you can apply to your presentation at any time.

Each Design Template contains the master slides which control elements like background design, colors, fonts, bullet styles and font size.

Select Apply Design Template from the Format Menu to preview and select a new design for your entire presentation. The content of your presentation does not change.

Customize your first presentation Choose a new look

The same presentation with 4 different Design Templates applied

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customize your first presentation choose a new look26
A color scheme is a set of 8 coordinated colors for titles, text and graphics.

Each design template has several color schemes to choose from.

Select a new color scheme for some or all of the slides in your presentation.

Customize your first presentation Choose a new look

The same design template with different color schemes applied.

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customize your first presentation add a drawing or diagram
Customize your first presentation Add a drawing or diagram
  • Use PowerPoint AutoShapes to create diagrams and drawings.
  • Click on the shape and type. Text is automatically attached to the shape.

Just

click

and

type

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customize your first presentation add a chart
Insert a new slide and select a layout with a chart.

Double click the chart placeholder to create your chart.

Replace the sample data with your data.

Click outside the chart on your slide to return to PowerPoint.

Double click on your chart to edit it again.

90

x

80

A

B

C

D

70

East

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27.4

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20.4

1

60

2

West

30.6

38.6

34.6

31.6

North

45.9

46.9

45

43.9

3

50

4

40

5

30

20

10

0

Customize your first presentation Add a chart

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customize your first presentation add clip art
Customize your first presentation Add clip art

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  • Click the Insert Clip Art button to access the clip art collection.
  • Select from hundreds of images.
  • You can move and resize the clip art on your slide.
  • There are hundreds of clip art pictures on the Microsoft Office CD and on the Web.

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customize your first presentation add your logo or change every slide
Customize your first presentationAdd your logo or change every slide
  • Use the Slide Master when you want to add or change something on every slide.
  • Master slides hold the formatting information for the title, text, bullets, and background items which appear on every slide of your presentation.

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customize your first presentation add your logo or change every slide31

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Click to edit Master title style

  • Click to edit Master text styles
    • Second level
      • Third level
        • Fourth level
          • Fifth level
Customize your first presentationAdd your logo or change every slide
  • On the View menu, choose Master, and then click Slide Master. Insert your company logo on the Slide Master where you would like it to appear.
    • Return to your slides when you are finished working on the master.

Add your logo to the master...

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customize your first presentation add other graphics
Customize your first presentation Add other graphics
  • Add a lot of other objects to your slides
    • Pictures
    • Organization charts
    • Tables
    • WordArt drawing objects
    • Multimedia
      • Movies and sounds
      • Narration

WordArt

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customize your first presentation summary
Customize your first presentationSummary
  • Choose a new look for your presentation
  • Add drawings and diagrams, charts and clip art to your slides.
  • Add your logo or make changes to every slide.
  • Add pictures, organization charts, WordArt drawing objects, tables and multimedia.

35

present your first presentation contents

4

Present your first presentationContents

Here’s what is discussed in this section:

On-screen slide show

Color and black and white overheads

Handouts

Speaker Notes

Publish on the Web

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present your first presentation slide show
Present your first presentation Slide Show
  • Use the Slide Show View to preview and rehearse your presentation and to show your presentation electronically to an audience.
  • “Build” your bullet points one by one using animation.
  • Animate diagrams and charts.
  • Add transition effects between slides.
  • Play sounds and movies.

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present your first presentation overheads and paper slides
Present your first presentation Overheads and paper slides
  • Print in color, grayscale, or pure black and white
  • Black and white preview.
    • Preview what your black and white overheads and paper copies will look like using the Grayscale Preview.

Color

Grayscale

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present your first presentation handouts
Present your first presentation Handouts
  • Print handouts for your meeting attendees.
  • You can choose how many slides you would like to print per page.

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present your first presentation notes
Present your first presentation Notes
  • Print your notes to refer to while you speak or to provide additional detail about the slide content.
  • Preview how your notes pages will print from the View menu.

Image of slide

Notes

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present your first presentation publish on the web
Present your first presentation Publish on the Web
  • Save your presentation as HTML Web pages and publish on the Web for others who missed your presentation.
  • Your colleagues can view the Web presentation using their Web browser.
  • Open the HTML files in PowerPoint to update or change whenever you need to.

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present your first presentation summary
Present your first presentationSummary
  • Use the Slide Show View to preview and rehearse your presentation and to show your presentation electronically to an audience.
  • Print overheads in color or black and white
  • Create and print handouts for your audience
  • Use speaker notes to refer to while you speak
  • Publish your presentation on the Web

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where to get more information

5

Where to get more information

Use the Office Assistant to get Help.

The Office Assistant provides guidelines for great presentations and professional presenting, including advice from Dale Carnegie Training®.

The Microsoft Office Update web site has up-to-date information and free downloadable extras. On the Help menu, click Office on the Web.

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t h e e n d

T H E E N D

You should have recorded information from 8 slides of this tutorial.

After you leave this tutorial, you will have the AutoContent Wizard create a presentation for you – consisting of 9 slides.

You’ll create a title slide and then use the info you wrote down for the rest of the slides.

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