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Breckinridge-Grayson Programs, Inc . Head Start and Early Head Start for Breckinridge and Grayson Counties, Kentucky. June 1, 2008 to May 31, 2009. Summary Annual Report. Published: May 2010. 201 East Walnut Street, Leitchfield, KY 42754 270-259-4054. Our Mission.

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Breckinridge-Grayson Programs, Inc.

Head Start and Early Head Start for Breckinridge and Grayson Counties, Kentucky

June 1, 2008 to May 31, 2009

Summary Annual Report

Published: May 2010

201 East Walnut Street, Leitchfield, KY 42754 270-259-4054

our mission
Our Mission

Our tax-exempt mission is:

“We at Breckinridge-Grayson Programs, Inc. will empower ourselves with knowledge, bend with the winds of change, exemplify love and respect, join hands with our community, advocate for families, to best serve every child entrusted to our care and guidance.”

what we do
What We Do

Breckinridge-Grayson Programs, Inc. (the Agency) was incorporated in 1975 in the state of Kentucky as a nonprofit, limited purpose corporation. Breckinridge-Grayson Programs, Inc. is the local grantee for the Head Start and Early Head Start programs. Funds are awarded by the Department of Health and Human Services, Administration for Children and Families to serve children and families in the counties of Breckinridge and Grayson.

Head Start was enacted in 1965 as a federal program to assist with the needs of 4 and 5 year old children in poverty situations. In 1995, the Early Head Start program was established to serve children from birth to three years of age. The programs now providesservices to children and families to promote school readiness by enhancing the social and cognitive development of children through the provision of educational, health, nutritional, social and other services.

The Agency provides comprehensive child development services to 225 eligible children and families, including children with significant disabilities, with a special focus on helping preschoolers develop the early reading and math skills they need to be successful in school. Parents are engaged in their children's learning. Parents are assisted and encouraged in making progress toward their own educational, literacy and employment goals. Significant emphasis is placed on the involvement of parents in the administration of the programs.





  • 51 fulltime staff
  • 6 part time staff
  • Temporary and seasonal positions for bus monitors/drivers and substitutes.
  • Breckinridge-Grayson Programs, Inc.

Head Start and Early Head Start

201 East Walnut Street

Leitchfield, KY 42754

  • Breckinridge County Early Head Start

228 Tules Creek Road

Hardinsburg, KY 40143

  • Grayson County Early Child Development Center

Grayson County High School

252 Schoolhouse Road

Leitchfield, KY 42754

Operating Schedule

  • The Agency’s standard operating day is from 7:00 am to 4:00 pm. Head Start and Early Head Start programs serve children in a variety of options from part day classrooms to full day, full year classrooms as well as home base.


The Agency is accredited by the National Association for the Education of Young Children (NAEYC). We also have received a 4 out of 4 STARS rating from the Kentucky Division of Childcare Licensing.

preparing children for kindergar ten
Preparing children for kindergarten
  • Language Development
    • Can demonstrate the ability to listen, understand and use a complex and varied vocabulary and can participate in stories, songs and poems
  • Literacy
    • Can discriminate, identify and match sounds in words, hears and demonstrates phonological awareness, has book knowledge and appreciation, can tell stories, engages in reading activities, prints names, letters and numbers, has good concept of a word as a unit of print and words put together can tell a story, early writing is understood as communication, can draw pictures to tell a story and uses a variety of writing tools
  • Mathematics
    • Understands the concept of numbers, can rote and object count, identifies basic shapes, repeat patterns, measures and matches
  • Science
    • Can observe and discuss differences and comparisons of objects, can collect, predict outcomes, especially in the natural world of materials
  • Creative Skills
    • Music, Art, movement and dramatic play are expressed in a variety of experiences
  • Social Emotional Development
    • Understands self concept, has self control, is cooperative, social relationships have progressed in caring for self and others
  • Approaches to Learning
    • Children have learned to make independent choices, use imagination and inventiveness, can engage and be persistent in task, and can reason and solve tasks or problems
  • Physical Health and development
    • Shows strength and control in using tools for writing and creating, eye-hand skills are increased to build with blocks, complete puzzles and use scissors, gross motor abilities reflect balance, control and ability to participate in moderate to vigorous activities, self help and personal care needs are met

Annual Report for fiscal year ending May 31, 2009

Published April 2010


Preparing children for kindergarten


  • Transition Services
    • Involve and support the parents before, during and after the transition to kindergarten so they gain increased confidence in their child’s ability to succeed in a new setting and enhance their own ability to effectively influence education, care and service delivery.
  • Transition Activities
    • Obtain parental consent to begin transition in to a new setting
    • Children will have activities planned in the dining room to prepare for dining in elementary school
    • Plan experiences for children that provide continuity between settings such as home learning ideas, share curriculum, and use familiar routines
    • Children will take a field trip to their new school. While there, children will visit the kindergarten classrooms, lunchroom, library, gym, music and all offices
    • Children will take home educational materials from the school along with a transition booklet that includes pictures of elementary school staff where they will be attending.
    • Parents will receive tips and advice on appropriately and effectively talking to their child’s teacher, or other school personnel regarding concerns, wants and needs.
    • Families of children with disabilities are invited to participate in a Transition ARC meeting at their new school.

Preparing children for kindergarten


  • Curriculum
    • Creative Curriculum for Preschool is a comprehensive curriculum with a clear organization structure and a particular focus on routines and experiences
    • Creative Curriculum Continuum is an on-going assessment tool used to help measure children's developmental progress
    • Creative allows for parents to access their children’s assessment data
    • Conscious Discipline
    • Portage Guide
    • TOP Assessment
parent involvement activities
Parent Involvement Activities
  • Breckinridge-Grayson has a strong partnership with families, offering a variety of parent involvement opportunities including:
    • Volunteer Job Training Programs- Bus Monitors, Classroom Subs and Assistants, Clerical Skills

Resume Writing

Application Completion

Dressing for Success

Interviewing Skills

Time & Attendance records

    • On Site ABE/GED and Family Literacy Classes
    • Monthly Volunteer Days- for Fathers, Mothers, & Grandparents
    • Quarterly Parent-Teacher Conferences
    • Quarterly Parent-Committee Meetings
    • Variety of Parent Training opportunities:

CPR & First Aid Certification Child Development & Observation Skills

Nutrition Smoke Free Homes Campaign

Budgeting Healthy Lifestyle opportunities

Community Resources Weight Management

Discipline Walking Program

Home Safety Health Food Choices

Disaster Preparedness Physical Activity (MVPA)

Pedestrian Safety Creative/Dramatic Play

Creative Arts Activities Parent and Child Time (PACT)

Parenting classes Father Involvement

Healthy marriages Red Touch/Green Touch


june 1 2008 to may 31 2009
June 1, 2008 to May 31, 2009

Head Start Services Provided

  • Funded enrollment – 158
  • Total children served - 185
  • Total families served - 164
  • Average monthly enrollment – 158
    • 100% of funded enrollment
  • 93.5% of children served are eligible
  • 99% of children received medical exams
  • 99.5% of children received dental exams
early head start services provided
Early Head Start Services Provided

June 1, 2008 to May 31, 2009

  • Funded enrollment – 67
  • Total children served – 100
  • Total families served – 99
  • Average monthly enrollment – 67
    • 100% of funded enrollment
  • 100% of children served are eligible
  • 100% of children received medical exams
  • 29% of children received dental exams (only at age 3)
  • Creative Curriculum for Infant and Toddlers is a comprehensive curriculum with a clear organization structure and a particular focus on routines and experiences
  • Creative Curriculum Continuum is an on-going assessment tool used to help measure children's developmental progress

Child and Adult Food Care Program (CAFCP)

Program Facts

Customer Impact

  • Providing nutritious meals to children is a fundamental Head Start service.
  • All meals are nutritionally balanced in accordance with USDA guidelines.
  • Menus are approved by a registered dietician.
  • The Agency is reimbursed by USDA for the costs of food.
  • All classrooms participate in hands on nutrition activities at least twice per month.
  • The Agency participates in the USDA RAVE program ( Race for Activity with fruits and Veggies for Everyone)
  • Each day, children receive nutritious meals and snacks which are provided through the USDA’s CAFCP
  • An estimated 1,925 breakfasts, 1,950 lunches, and 1,975 snacks are prepared for children per month
  • All Head Start and Early Head Start children are served through the CAFCP program at no cost to children and families
  • The RAVE program encourages more fruit and vegetable intake
childcare services
Childcare Services

Program Facts

Customer Impact

  • Sources of Funding:
    • Kentucky Head Start Association Childcare Pilot Project
      • 15 children presently served
    • Childcare Subsidies
      • 15 children presently served
    • Head Start and Early Head Start grants
      • Provide extended services for remaining 32 children
  • Childcare services are provided to 49 Head Start and Early Head Start eligible children
  • Children do not have to transition before or after the Head Start day (8:30 am – 1:30 pm)
  • As much as feasibly possible, parents are served according to their work schedules

Former Head Start Children Tracking Report PY 2008-2009

  • Breckinridge-Grayson Programs, Inc., Head Start proposed in our 2005-06 Program Self Assessment that, in order to gain additional and valid outcome documentation of any impact Head Start may have on preschool children in our community, a tracking system consisting of a set group of 12 former Head Start children from grades 1st through 5th, would be implemented.
  • The assessment results are now available, as the group has now completed the fourth grade. With four elementary schools in our county, tracking three students from each school, results in a total of twelve. Hopefully, all students tracked will remain in this school system through 5th grade.
  • Two areas of development the public school assesses are in reading and math. The following report reflects the Group Reading Assessment andDiagnostic Evaluation (GRADE) and the Math Assessment And Diagnostic Evaluation (MADE).
  •  From these twelve children, eleven (11) were center based, and one (1) home based. There are seven (7) females and five (5) males. Six (6) attended Early Head Start, one of which was enrolled in our prenatal program. Parental consent was obtained for each child tracked. A tracking number assigned to each child will be the only identification provided in the reports.
  •  Tracking results will be compiled and reported to the Policy Council and Board annually.
  •  Report information will be used to analyze needs, plan activities, and document skill levels for improved development for children while enrolled in our Head Start program.
  •  We thank the parents of these students and the Grayson County Public System for partnering in the educational tracking of outcomes.
tracking report of former head start children continued py 2008 2009 grade 2
Tracking Report of former Head Start Children (continued) PY 2008-2009 Grade 2  


  • 1,2,3………… below average
  • 4, 5, 6 …….. (5) average
  • 7, 8, 9………. above average (9, gifted)
  • 10……………. !!!!! (VERY RARELY OCCURS)
  • N/A………….. school did not test this area


Reading Stanines:

  • 2 below average
  • 8 above average
  • 3 gifted

Math Stanines:

  • 0 below average
  • 5 above average
  • 3 gifted
agency contacts
Agency Contacts
  • Cathy Darst, Executive Director
  • Valeria Hayes Hicks, Fiscal Administrator
  • Vivian Decker, Human Resources/Systems Manager
  • Gail Edwards, Early Childhood Manager
  • LaShawn Hack, Family and Community Partnership & Health Services Manager
  • Denise Embry, Disabilities/Mental Health Coordinator
  • Roberta Payne, Homebase Services Manager
  • Jennifer Carbaugh, Nutrition Supervisor
  • Karen Zink, Transportation Supervisor/Project Support
  • Earl Hack , Maintenance Supervisor
board of directors
Board of Directors
  • Barbara Carden, Board Chairperson
    • Audit/Finance Committee
    • Breckinridge County Representative
  • Carolyn Thomason, Vice-Chairperson
  • Gail Alexander, Secretary
  • Linda Day, Board Member
  • Kent Geary, Board Member
  • Robert Kaercher, Board Member and retired attorney
  • Wayne Clemons, Board Member
  • Sarah Spillman, Board Member and Policy Council Chairperson
policy council
Policy Council

Parent Representatives

Sarah Spillman, Chairperson

Britney Allen

Nikki Brown

Hope McStoots

Melissa Burnett

Stephanie Spears

Whitney Lutz

Community Representatives

Lavonne Stikeleather

Connie Miller

june 1 2008 to may 31 200918
June 1, 2008 to May 31, 2009

Financial Resources Summary – Revenue Sources

june 1 2008 to may 31 200919
June 1, 2008 to May 31, 2009

Financial Resources Summary - Expenditures

june 1 2008 to may 31 200920
June 1, 2008 to May 31, 2009

Financial Resources Summary – In-Kind


Annual Audit Report

Triennial Review Report

  • Annual Audit Report
    • The annual audit report for the year ending May 31, 2009 was presented to the Board of Directors at the January 2010 meeting. The report did not contain any findings.
  • Triennial Review Report
    • The most recent triennial review report conducted by the Office of Head Start (OHS) in March 2009 was issued on May 5, 2009. The report stated our Head Start and Early Head Start Programs were in compliance with all applicable Head Start Performance Standards, laws, regulations and policy requirements.