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SBDM TRAINING WEBINAR

SBDM TRAINING WEBINAR. May 2014. OBJECTIVE FOR TODAY’S WEBINAR. To assist School-Based Decision Making trainers and coordinators in serving and supporting SBDM Councils within their school district. AGENDA. SBDM Training Modules and KDE provided resources Elections

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SBDM TRAINING WEBINAR

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  1. SBDM TRAINING WEBINAR May 2014

  2. OBJECTIVE FOR TODAY’S WEBINAR To assist School-Based Decision Making trainers and coordinators in serving and supporting SBDM Councils within their school district.

  3. AGENDA • SBDM Training Modules and KDE provided resources • Elections • Legislative Update • SBDM Verifications • Staffing Allocations • Online Training

  4. SBDM Training Modules

  5. 2014 SBDM Handbook Table of Contents Chapter Title Page 1 School-based Decision Making Statute, 6 2 Other Kentucky Statutes Related to School Councils Work 22 3 Bylaws and Policies 28 4 Roles for School-based Decision Making Stakeholders 34 5 School Councils and Boards of Education 40 6 School Council Elections 42 7 Requirement for SBDM Member Training 52 8 Communicating with Families and the Community 55 9 Open Meetings 58 10 Committees 67 11 Consensus Decision Building 73 12 Open Records 77 13 Communicating with the Media 82 14 Personnel and Staffing Allocations 85 15 Minority Educator Recruitment and Retention 91 16 Achievement Gaps and Planning Requirements 103 17 School Councils and Budgets 109 18 Principal Selection (overview) 102

  6. KDE SBDM TRAINING MODULES • Introduction to SBDM – (6 hours) • SBDM and Budgets (3 hours) • Bylaws & Policies (3 hours) • Family & Community Engagement (3 hours) • TELL KY (3 hours) • Closing The Achievement Gap (3 hours) • Advanced SBDM Training 2014 (3 hours) • Continuous Improvement Planning (3 hours)

  7. Introduction to sbdm Objectives To understand: • The purpose of school-based decision making • The basics of the Kentucky statutes and regulations on school-based decision making • The basic composition of the membership • The required policies • The required decisions • The school council meeting process • The requirements for personnel consultation and principal selection • The improvement planning process • School council budgeting and funds available

  8. Introduction to sbdm Included in Module: • Participant Handbook • Facilitators Guide • PowerPoint Presentation

  9. Budgets module Objectives: • Understanding budget responsibilities of the district, the school council and school • Understanding components of an effective budget policy • Reviewing budget advice from KDE Included in Module: • Participant Handbook • Facilitators Guide • PowerPoint Presentation

  10. Bylaws and policies Objectives: • understand how bylaws make school council work more efficient, consistent, open and fair to all stakeholders • understand how policy development can improve student achievement • awareness of the school council policy criteria tools and resources • understand how to address school council policy challenges

  11. Bylaws and policies Included in Module: • Participant Handbook • Facilitator Guide • Sample Bylaws • Sample Policies • PowerPoint Presentation

  12. Family and Community Engagement (FCE) Objectives: • Overview • The Missing Piece of the Proficiency Puzzle • Barriers to Parent and Community Engagement • Is Your School Friendly • Family Engagement Policies • Family/Community Engagement Next Steps

  13. Family and Community Engagement (FCE) Included in the Module: • FCE Participant Handbook • Facilitators Guide • Family Friendly School Checklist • Sample Parent Involvement Policy • PowerPoint Presentation

  14. Tell Kentucky survey • Outlines the Kentucky TELL survey, data usage, and looks to provide a better understanding of the benefit and importance of the survey.

  15. Closing gaps for all students Objectives: • Provide an overview of the Unbridled Learning • Define gap and unduplicated group • Understand the expectations defined in Guidelines for Closing the Gaps for All Students • Discuss and select strategies to close the achievement gap most appropriate to assist with your school improvement plan

  16. Closing gaps for all students Included in Module: • Participant Handbook • Facilitator Guide • Achievement Gap Resources • PowerPoint Presentation • Guidelines for Closing the Gaps for All Children (developed by the Commissioner'sRaising Achievement/Closing Gaps Council)

  17. Advanced SBDM Objectives: • Understand the school council’s role within Kentucky’s Unbridled Learning Accountability Model • Understand how school council members are legally selected • Understand school council composition and how school council meetings can be open and inclusive for all stakeholders • Understand the school council’s role in budgets

  18. Advanced SBDM Module Includes: • Participant Handbook • Facilitator Guide • Role Playing Resources • PowerPoint Presentation

  19. Continuous improvement planning Objectives: • The WHY, The WHAT, and The HOW • ASSIST Basics • What makes a good plan? • The School Report Card • From Data to Improvement Planning

  20. Continuous improvement planning Included in Module: • Participant Handbook • Facilitator Guide • Continuous Improvement Planning Resources • Continuous Improvement Planning Participant’s Supplement • PowerPoint Presentation

  21. KDE Provided resources • Election Handbook (updated 4/14) • Council Resource Booklet (updated 4/14) • Frequently Asked Questions Booklet (updated 3/14) • Required Policies and Decisions Checklist (updated 2/14) • Selecting a Principal Guidebook • Sample Policies (some on the web with more to come this year)

  22. Election handbook Includes: • Parent Basics Chart • Minority Election Guide • Minority Representative Flow Chart • Parent Election Checklist • Sample Parent Ballot • Teacher Basics Chart • Teacher Election Checklist • Sample Election Protocols

  23. Council Resource Booklet Includes: • Kentucky’s Curriculum Framework for Students • Kentucky Board of Education Goals • School and District Improvement Planning Process • SBDM Required Policy Areas • ASSIST information • SBDM Required Decision Areas • Kentucky’s Open Meeting Statutes • Records Retention Schedule

  24. Frequently Asked Questions Booklet Includes Questions Regarding: • Roles and Responsibilities • Elections • Council Member Training and Verifications • Meetings • Record Keeping • Consultation and Job Classifications • Principal Selection • Budgets

  25. Required Policies and Decisions Checklist • Checklist for councils to ensure they are adhering to all Required Policies and Required Decisions, of councils and schools.

  26. Selecting a principal guidebook Guidebook Includes: • Legal Requirements for Principal Selection • Principal Selection FAQs • Summary of Kentucky’s Open Meetings Statutes • ISSCL Standards • Steps for Principal Selection • Sample Criterion • Sample Process of Gathering Information • Sample Interview Questions • Acceptable and Unacceptable Questions • Sample Performance Events/Writing Samples • FAQs on Requesting an Interim Principal

  27. Sample policies Found under number 3.4 of the Bylaws and Policies Module Current Samples Include: • Sample Emergency Plan Policy • Assignment of Staff Time • Assignment of Students to Classes and Programs • Determination of the Schedule • Consultation in the Selection of Personnel By the Principal

  28. Other kde provided samples • Sample Sign In Sheet • Sample New Member Training Evaluation • Sample Experienced Member Training Evaluation • Sample Election Protocols • Sample Parent Nomination Form • Library Media Program Rubric

  29. Elections

  30. Who is Eligible as a teacher representative All certified staff members, as defined by the Educational Professional Standards Board (EPSB), in the school, including itinerant teachers, part time teachers, counselors and library media specialist are eligible to serve as a teacher representative on the school council and to vote in a school council election. Curriculum Coaches/Instructional Coaches may be considered a teacher for the purpose of SBDM as long as they do not have administrative powers/duties

  31. Who is NOT Eligible as a teacher representative • Principals, assistant principals and other administrative staff with evaluative duties

  32. Who is Eligible as a parent representative • parent candidates must have a student enrolled or preregistered to attend the school for the year they will be serving on the school council. The candidate must be a parent, stepparent, foster parent, or a person who has legal custody of a student pursuant to a court order and with whom the student resides.

  33. Who is NOT Eligible as a parent representative • Parent who is an employee of the school in which they wish to serve or a relative of an employee in the school • An employee or a relative* of an employee in the district administrative offices • A local board of education member or member’s spouse. *A relative, as defined in statute, includes father, mother, brother, sister, husband, wife, son, daughter, aunt, uncle, son-in law and daughter-in law.

  34. Minority Elections When must a school have a special election for minority representatives? • If a school has 8% or more minority enrollment as of the October 1 preceding the initial parent or teacher election, the school must have minority representation on the school council. If a minority member is elected to the school council in the initial parent or teacher elections, or if the principal is a minority, then the school council is not required to elect additional minority members.

  35. Minority Elections • Otherwise, an additional election to select a minority parent and a minority teacher must be held. • An election for minority representation will result in an increase from six members to eight on a single council. This does not require an Alternative Model application to be filed.

  36. Minority Elections

  37. Legislative update

  38. LEGISLATIVE UPDATE 2014 • The General Assembly for 2014 has come to an end. Several bills directly (or indirectly) affecting SBDM were proposed. However, none of the bills passed both the Senate and the House of Representatives. So, at present, no changes to the SBDM statute will materialize. • As for the state budget, including the reference to Section 6 allocation: The budget bill (HB 235) does include the provision for a school district to allocate Section 6 funds at no less than$100 per ADA.

  39. SBDM DATA COLLECTION AND THE SCHOOL REPORT CARD

  40. What we will cover • Submission process of staffing allocations by May 1 deadline. • SBDM Verifications and correlating it to the School Report Card.

  41. Staffing allocations

  42. March 1 Tentative Allocations due to Councils for next budget year 702 KAR 3:246 Section 2(1) The local school district shall provide notice to school councils of a tentative allocation by March 1, April 15th Allocations Submitted to the Kentucky Department of Education for ‘REVIEW’ May 1 Final Allocation Draft due to SBDM councils and notice of an updated allocation by May of each year for the funds and positions identified in Sections 4, 5, 6, and 8 of this administrative regulation for the next budget year in accordance with this administrative regulation. May 1 Board Approved Allocations due to Kentucky Department of Education 702 KAR 3:246 Section 4(2) Any revisions of staffing policy or guidelines for the next school year shall be adopted by the local board and submitted to the Kentucky Department of Education by May 1 of each year.

  43. Statutes for decision areas for school councils

  44. Flow of information

  45. Example District Name When will numbers be counted?

  46. Example Teachers Library Principal Kindergarten

  47. Coordinator Handbook, Chapter 1, page 18, section 6 states Council verification data will be entered into the database by November 1. Sbdm verification

  48. SBDM Training Verifications Resources

  49. Frequently asked questions

  50. SBDM Membership on the School Report Card

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