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Record Maintenance and Reporting Session 10

Record Maintenance and Reporting Session 10. Learning objective. Record maintenance Data flow Registers maintained by counsellor Monthly reports. Importance of Record Maintenance.

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Record Maintenance and Reporting Session 10

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  1. Record Maintenance and Reporting Session 10

  2. Learning objective • Record maintenance • Data flow • Registers maintained by counsellor • Monthly reports

  3. Importance of Record Maintenance • Achievement – What has been achieved? How do we know that the project or event or an activity has caused the result? • Assessing progress – Are the objectives being met? • Identifying strengths and weaknesses – Where does the project need improvement and how can it be done or rectified? Are the original objectives still appropriate? • Checking effectiveness – What difference has the project made? Can the impact be improved? • Sharing experiences – Can the information help to prevent loopholes, mistakes or to encourage positive approaches

  4. Records Maintained - ANM/Counsellor • FORM I: Counseling Register • FORM F: NETWORK CLINIC REGISTER (STI-RTI) • FORM F_1: ABSCESS MANAGEMENT REGISTER (FOR IDU INTERVENTION only) • FORM FF: Clinic Daily Summary Sheet • FORM FF: Patient Wise STI/RTI drug distribution • FORM G: STI MEDICINE STOCK REGISTER • FORM H: REFERRAL REGISTER • FORM GG: Indent register of essential STI/RTI drug

  5. Quality and Timely reporting • Flow of Data and checks at the TI level • Quality review meetings • Quality Reporting

  6. Data reporting • Monthly staff meeting on last working day at NGO level • NGOs report to SACS by 5th of every month • SACS to compile by 10th of every month • Review meeting at SACS/TSU between 11-13th of every month

  7. Quality assurance • Monthly performance review at the TI level • Meeting on last working day in the month • Clinical staff, ORW and other program staff present • Review monthly work plan completion status • Assess the PE/ORW capacity • Assess the need for skill building plan • Discuss the status on the linkages with the district level stakeholders for improving program • Assess the performance • Proceedings to be documented

  8. Monthly/quarterly meetings The key staff responsible to share information during these meetings • Project Director, for overall project performance, Admn and financial issues • Project Manager – programmatic issues, achievement, field challenges, program gaps etc. • Accountant -financial status, and SOEs • MIS officer – timely data received, analyzed, reporting • ORW – field level performance, PE performance and concerns, site level challenges, • Nurse/counselor: Clinic load, referrals, STI treatment, counseling status

  9. Summary • Quality data will help understanding what has been achieved, has the project or event or an activity has caused the result • Assessing progress – Are the objectives being met • Identifying strengths and weaknesses – Where does the project need improvement and how can it be done or rectified? Are the original objectives still appropriate? • Checking effectiveness – What difference has the project made? Can the impact be improved? • Sharing experiences – Can the information help to prevent loopholes, mistakes or to encourage positive approaches

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