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WDRA Annual General Meeting. April 16, 2012 Westmeath Recreation Centre. AGM Agenda. Opening Remarks Updating of the WDRA Constitution Document Year-End Reports - Board of Management Member Final Report - Strategic Planning & Feasibility Study

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wdra annual general meeting

WDRA Annual General Meeting

April 16, 2012

Westmeath Recreation Centre

agm agenda
AGM Agenda
  • Opening Remarks
  • Updating of the WDRA Constitution Document
  • Year-End Reports - Board of Management Member
  • Final Report - Strategic Planning & Feasibility Study
  • Election of Officers for 2012-13 Board of Management
slide3

MISSION STATEMENT:

We are a non-profit community governed organization, whose purpose is to support the people of our community in meeting their recreational, athletic and social needs; to achieve the best possible community spirit and well being.

opening remarks brenda grady
Opening Remarks – Brenda Grady

Welcome

  •  We have had a very busy year, as you will see through the reports to follow.
  • Our Community Center continues to serve as a meeting place for families and friends. Our Community Center is used by many different groups and for many different functions, here are a few a them:
    • Our schools
    • Our churches
    • Sports – hockey, baseball, fitness classes, soccer, skating, ball hockey, etc
    • Dances for all ages
    • Our emergency center
    • Banquets – Weddings, Anniversaries, Birthday Parties, etc
    • Meeting place for Clubs – 4H, Seniors, etc
  • Thank you to the past WDRA Board, and all the volunteers that have kept our facility running. Thank you to the Present WDRA Board and Volunteers.
opening remarks cont d brenda grady
Opening Remarks (Cont’d) – Brenda Grady
  • We still manage our ice with mostly volunteers. Thank you to all our flooders , flooder helpers and everyone else who helps to put the ice in, the help remove the ice, and to help with all the day to day maintenance.
  • We continue to have the best Canteen in the Valley. Thanks to Cathy Horner.
  • Thank you to Mel deHann for fixing things before we know they are broken.
  • Thank you to Kim Quast for keeping our arena and hall clean.
  • Thank you to all our Hockey Coaches, Managers & Trainers. Thank you to all the parents would bring there children to hockey and support our hockey program. Peter Either schedules all our referees, thank you.
  • Thank you to the Anne Bromley and the 4-H Club, and out the parents that volunteer and help.
opening remarks cont d brenda grady1
Opening Remarks (Cont’d)– Brenda Grady
  • Thank you to the Social Club for all the work they do and for applying for the grant for beautiful new fridge and stove in the kitchen.
  • Thank you Beth Either for co-ordinating our baseball program
  • Sheri White does an incredible job looking after are monthly Tween dances, thank you.
  • We have a team that works our monthly bingos at Bingo Country. Thank you.
  • Thank you to all our volunteers and to everyone who supports the WDRA
  • We need to celebrate our Community and our accomplishments.
opening remarks cont d brenda grady2
Opening Remarks (Cont’d)– Brenda Grady
  • We do have challenges!
  • We don’t have all the answers!
  • We do have questions. We welcome your input.
  • We are aware that we have aging assets. That the Facility is old and tired and in need of major repairs. We have worked hard this year to access and come up with the facts.
  • An ‘Ad Hoc Committee’, comprised of local volunteers, was assembled to develop a ‘Master Plan’, for delivering future recreational services to our community, to be revisited every 5 years. Gayle Stewart will be reporting on the results.
motion
Motion:

The General Membership of the WDRA accepts, ratifies and confirms the revised Constitution of the Westmeath & District Recreation Association, as presented at the April 16th, 2012 Annual General Meeting.

Moved: Keith Bromley

Seconded: Cathy Williamson

Comments: Majority of members approved. Passed.

president s report brenda grady
President’s Report – Brenda Grady

1. Ice Rental Income 2011-2012:

Oct $ 2,938 Lost $4,997 - opened Oct 20th (Chiller)

Nov $11,480 Lost $1,100 – down a Silver Stick Weekend

Dec $10,485 Lost $ 800 – no Bantam tournament

Jan $10,205

Feb $ 9,405 Lost $1,600 – no IP or Peewee Tourn.

Mar $ 3,835 Lost $2,410 – closed rink 19 days early

$ 48,348

Total Opportunity Lost Revenue = $ 10,907

Bingo: $16,067

Grant: $12,500

Signage: $ 4,900

Public Skating: $ 1,495

Total Rink Related Revenues= $ 83,310

president s report cont d brenda grady
President’s Report (Cont’d) – Brenda Grady

2. Bingo Program:

  • We had 22 bingos in 2011
  • Our bingos are always on a Friday night
  • We do our two bingos per month on the same night
  • Each bingo requires four volunteers to work
  • Bingo revenue for 2011 was $16,067.00

3. Managed the Kitchen for 3 WDRA Sponsored Events:

DateEventProfit

January 28, 2012 Hockey Day $1,304.98

February 25/26, 2012 Adult Hockey Tournament $ 973.60

March 3&4, 2012 Winter Carnival $3,139.07

vp s report gayle stewart
VP’s Report– Gayle Stewart

Human Resources:

REC. CENTRE CLEANER POSITION:

  • May- July, 2011: Negotiations with Cathy Horner to complete a Contract. Signed Cathy on July 25th . Resignation received August 30th, effective Sept. 30th
  • Advertised and interviewed for new cleaner.
  • Hired Kim Quast on probation as of Oct. 1st, off probation and signed permanent contract Jan. 1st, 2012. Kim has proved to be an excellent addition to the organization. Her hard working, friendly manner and skills as a team member have been greatly appreciated.

ARENA CANTEEN OPERATION:

  • May – July 2011: Negotiations with Cathy Horner to complete a tenant’s canteen rental contract. Signed Cathy on July 25th, to a one-year rental agreement from Sept. 2011 to August 31, 2012.
vp s report cont d gayle stewart
VP’s Report(Cont’d) – Gayle Stewart

Strategic Plan & Feasibility Study Facilitation:

  • Invited, on behalf of the Board, community volunteers to join an Ad Hoc Committee to study and recommend strategic plans for the delivery of WDRA recreation services 5 to 10 years into the future.
  • Presented or moderated a series of eight public meetings, July to October, 2011.
  • Promoted and publicized the process and results to gain full transparency and have a broad based community awareness of the undertaking.
  • Helped to prepare the Strategic Planning and Feasibility Study Final Report, March 2012
  • Approached the Township of Whitewater Region, Finance and Administration Committee, to ask for re-imbursement for cost of consultants’ fees ($8,400) expensed in 2011. Now under consideration by Township.
vp s report cont d gayle stewart1
VP’s Report(Cont’d) – Gayle Stewart

WEBMISTRESS:

  • 1st Anniversary of www.westmeathtoday.ca on April 2nd
  • Successfully requested that signage with the new website’s name be installed and paid by the Township of Whitewater Region on the Village of Westmeath place name sign.
  • Uploaded current “Town Crier” news and calendar events, any submitted hockey photographs and archived Strategic Planning material.
  • Website administrative costs offset by website Business Directory ads.
vp s report cont d gayle stewart2
VP’s Report(Cont’d) – Gayle Stewart

OTHER:

  • 2012 Winter Carnival Co-Chair: with many other volunteers organized and executed various carnival activities throughout March 2-4th weekend, to result in a $10,000 in fundraising net result.
  • AED – had the Renfrew County Paramedics review and refurbish the building’s defibrillator and first aid boxes.
  • WI-FI Access: Installed wireless internet router to the WDRA office computer to make internet available to smart phone and laptop users throughout the building and surrounding area.
  • Volunteer Hours Survey: Conducted a survey of individuals and teams of WDRA volunteer workers, to result in an overall count of volunteer hours given in one year 2011.
vp s report cont d gayle stewart3
VP’s Report(Cont’d) – Gayle Stewart

AGM Discussion:

  • Some members questioned why names of other members who have had some first aid training are not posted as first responders for AED use.
    • One response was that 911 should be used as first action. Councillor J. Trimm advised that firefighters will have AED, but will only utilize under “fire suppression” situations.
    • Another response was that usage instructions are clear on the AED, and anyone who can access first and fastest, should do so.
    • Notwithstanding, the AED was installed in the Rec Centre for usage there. The Board will follow up to assess beyond Rec Centre usage.
treasurer s report doreen mcnair
Treasurer’s Report – Doreen McNair

Review of the 2011 Financial Statements

Westmeath & District Recreation Corporation

statement of financial position as at 31 december 2011
Statement of Financial Positionas at 31 December 2011

20112010

CURRENT ASSETS:

Cash in bank ................................ $ 28,143 $ 51,807

Accounts Receivable .................... 19,447 24,451

$ 47,590 $ 76,258

CURRENT LIABILITIES :

Accounts Payable .........................$ 10,566 $ 10,051

Deferred Revenue (Note 4)............ 6,68631,022

$ 17,252$ 41,073

Accumulated Surplus:$ 30,338 $ 35,185

MACKILLICAN & ASSOCIATES – Chartered Accountants

statement of operations for the year ended 31 december 2011
Statement of Operationsfor the year ended 31 December 2011

20112010

Revenue:

Grant – Township of Whitewater ...................................... 12,500 17,147

Bingo Country .................................................................. 16,067 16,617

Community Appeal Project ................................................ 17,500

Accessibility Grant ............................................................. 6,837 38,819

Canteen Booth ................................................................ 977 1,185

Fundraising (net) .............................................................. 56,592 53,814

Ice Rentals and Admissions ............................................. 39,271 45,071

Minor Ball registration....................................................... 3,599 2,571

$ 153,343$ 175,224

Expenses (details in next slide): $ 158,190$ 148,764

Excess (shortfall) of revenue over expenses: $ (4,847)$ 26,460

MACKILLICAN & ASSOCIATES – Chartered Accountants

statement of operations for the year ended 31 december 20111
Statement of Operationsfor the year ended 31 December 2011

Expenses: 20112010

Accessibility project ............................................................ 6,837 43,465

Accounting & legal ............................................................. 2,800 2,600

Arena manager ..............................................................11,170 12,636

Community Appeal Project ...................................................17,500

Honorariums .............................................................. 2,000 3,000

Hydro & heat .....................................................................42,265 39,748

Minor ball ........................................................................... 1,700 1,624

Minor hockey ..................................................................... 143

Newsletter .......................................................................... 3,414 3,157

Non rebateable GST/HST ................................................. 3,339 2,453

Office Supplies ................................................................. 3,568 5,311

Repairs & Rentals ............................................................. 53,314 32,968

Sundry ............................................................................. 221 335

Strategic Planning ............................................................ 7,916

Telephone & Internet ....................................................... 1,129 1,304

Website ............................................................................ 1,017

$ 158,190$ 148,764

MACKILLICAN & ASSOCIATES – Chartered Accountants

treasurer cont d agm motions
Treasurer (Cont’d) : AGM Motions

1. MOVE that the general membership of the Westmeath & District Recreation Association (WDRA) accept the Financial Statements for the corporation for the year ending December 31, 2011 as presented. This report is prepared by MacKillican and Associates, Chartered Accountants, with the assistance of Doreen McNair, Treasurer, WDRA.

Motion made by ..Pierrette Cottrell

Seconded by Esther White

Majority were in favour. Passed

MOVE that the general membership of the Westmeath & District Recreation Association (WDRA) appoint MacKillican and Associates, Chartered Accountants as auditors for the fiscal year 2012, and to prepare a year-end Review Engagement Report as at 31 December, 2012.

Motion made by Jen Austen

Seconded by Cathy Horner

Majority were in favour. Passed

secretary report paul stewart
Secretary Report – Paul Stewart

WDRA Newsletter:

  • Distribution: 900 + households (1,200 when extended)
  • Costs to reproduce and mail (2012): $2,896

(Reproduction @ $.15 +HST) (Postage @ $.159 + HST)

  • Advertising income (2012): $1,972
  • A Big Thanks to DANA THOMS who has done the graphic design and lay-out of the material for the past few years. Retiring to focus on home & businesses.
  • Another Big Thanks of course to all our ADVERTISERS.
sports co ordinator korena dament
Sports Co-ordinator – Korena Dament

Financial Statement Minor Hockey 2011/12 (with 20010/09 comparisons):

Income 11/12 10/11

Cash on Hand from previous year ....................... 3,532

Muskrat-registration fees ..................................... 13,350 (44) 13,350 (46)

Refund from Muskrat for:

Coaching clinics ........................................... 750

Ref clinic fees .............................................. 1,167

Fundraiser by Muskrat (our share) .................... 0

Tournament Fees for home tournaments ........... 7,775 13,100

Total Income = $ 21,125 $31,899

Total Expenses (from next slide) = $ 19,809 $ 30,375

Net Income = $ 1,316 ** $ 1,524

** Not Final

slide26

Expenses: 11/12 10/11

Home Tournament Costs:

Ice rental 3,640

Ref fees 2,148

Trophies 819 3,722

Hall rental 680 1,130

Total tournament costs 10,640

Away Tournaments 5,400 0

Pictures for each player 660 742

Year End Medals 0

Banquet Costs 80

Misc Expenses 130

Netting for Hockey Nets 0

Coaching Clinics 425 750

Trainers Clinics 0

Speak Out 50

Ref clinic fees 1,167

Bingo surcharge 1,230 (41 x $30)

Ice Rentals 11,026 13,520

Ref Fees 799 2,066

Total Expenses $ 19,809 $ 30,375

slide27

MINOR HOCKEY NOTES (Cont’d) – Korena Dament

  • 2011/12 teams:
    • Full teams each of Atom, Bantam, Midgets
    • Peewee – played in Beachburg
    • IP – played in Cobden
    • Novice- joint team with Beachburg
  • Change in District 5:
    • Body contact - no longer allowed
    • Benefits – more tournament participation, less injuries, more girls, players more apt to stay.
  • Tournaments:
    • Home tournaments – Novice, Atom, Midgets. Bantam had to cancel due not enough teams.
    • Away tournaments – 11 tournaments, with costs covered by Home tournaments.

- For the Bantams – parents had to cover costs

  • Bingo Support Fees
    • Some people not sure why we are collecting “Bingo” support fees per player.
    • Fees are required to give honorariums to Bingo workers. If volunteer, can earn back the funds.
    • Bingo revenues ($16,000/yr +/-) used for arena. Very important to cover arena costs.
    • This fall, all registrants will need to pay these fees to register for hockey.
slide28

TWEEN Dances - Sherry White (Co-ordinator)

  • 11 dances from MARCH 2011- MARCH 2012
  • No dance was held in July due to Beachburg Fair weekend
  • Most at one dance was 86 kids.
  • Results:
    • Attendanceavg = 58
    • Incomeavg = $241.62
    •  Food expense avg = $91.21
    • Total income for the year = $1,654.58
  •  TWEEN Dance kicked off the Winter Carnival this year with 74 kids in attendance, bringing in $101.78 after expenses, and also selling 30 some carnival buttons.
minor ball beth ethier
Minor Ball – Beth Ethier

PLAYERS REGISTERED (as at March 30):

T-ball……………… No T-Ball Division

Bumblee Bee……. 11

Mite………………. 12

Atom……………… 6

(Atom players joined with Forrester’s Falls to make 1 team) Pee Wee…………. 14

Bantam/Midget….. 11

Total = 54 players so far

.

I am still looking for people to help look after the diamond, to coach, umpire and play ball.

Early bird registration ends the 20th of April

minor ball cont d beth ethier
Minor Ball (Cont’d) – Beth Ethier

20112010

INCOME & EXPENSES:

Income: Reg. Fees & shirt sales… $2,813 $2,561

Expenses: League fees $ 60 $ 60

Bats, balls, Lime, etc. $ 255 $ 606

t-shirts $ 51 $ 206

Year end tokens $ 210 $ 332

Umpire fees $ 381 $ 420

Tournament fees $ 65$ 50

Total Expenses $ 1,022 $1,674

Profit: $ 1,791$ 887

minor ball cont d beth ethier1
Minor Ball (Cont’d) – Beth Ethier

COMMENTS:

Profit was higher this year as I did not have to buy as much equipment i.e. balls and bats.

Every 2-3 years I have to buy more balls, bats, helmets and back catcher equipment, depending how the equipment holds up, etc.

The t-shirts pay for themselves as the players pay to get the shirt. (cost recovered)

The cost for the year end token was cheaper this past year.

The cost for the umpires is all dependant on how the teams do. If they lose early, then there are not as many games to be umpired.

I also increased the fees to play last year which will explain the higher income with fewer players playing.

I have had 2 Registration Days this spring, the latest on April 4th.

kitchen manager jan reeves
Kitchen Manager– Jan Reeves
  • ACTIVITIES: (April 16, 2011 to April 16, 2012):
    • Catered events - 8
    • WDRA sponsored meals – 19 (breakfasts, lunches, dinners)
    • Rentals – 33 .
  • VOLUNTEERS: About 100 community volunteers have spent countless hours Preparing, Serving and Cleaning up, for these events.
  • FOOD DONATIONS:  Baked goods in the way of pies, dinner buns, donuts, cookies and squares have been donated by many from the community. Also, eggs, meat, cheeses and dairy products have been donated for various events.
  •  Proceeds from each event have been deposited to the General Business Account managed by the WDRA Management Board.
kitchen manager cont d jan reeves
Kitchen Manager (cont’d) – Jan Reeves
  • A new STOVE AND REFRIGERATOR were installed in August of 2011. Purchase was provided by the Riverview Social (Seniors) Club by way of a New Horizons Grant of $10,000.00. The actual purchase price was $12,280.00 and the Riverview Social Club paid the shortfall of $2,280.00 from their club funds. A huge THANK YOU to the Riverview Social Club for this and their ongoing financial support to the community.
  • KITCHEN IMPROVEMENTS:
    • Moss Manufacturing installed a third counter free of charge to complete the installation of counter-tops for the kitchen.
    • Ted Kingston built and installed a large pantry cupboard to store all stock and dry goods belonging to the WDRA for the price of materials only.
  • After each event, a PROJECT REPORT is prepared and submitted for WDRA records itemizing all income and expenditures and volunteer hours.
kitchen manager cont d jan reeves1
Kitchen Manager (cont’d) – Jan Reeves

For the fiscal year of 2011/2012 the following WDRA sponsored Community Special Meals took place:

DateEventProfit

May 12/11 Big Breakfast Bash (Buffet) $ 1,057.54

July 1/11 Canada Day Buffet Breakfast $ 1,097.42

July 1/11 Canada Day Chicken Bar-b-que Supper $ 2,158.48

Aug. Dog Days Café Baseball Tournament

(Breakfast, Lunch, Dinner) $ 196.20

Nov. 12/11 Fall Buffet Breakfast $ 844.87

Feb. 25-26/12 Adult Hockey Tournament Weekend

(proceeds from five meals served) $ 973.60

Mar. 3-4/12 Winter Carnival Weekend

(proceeds from six meals served) $ 3,139.07

Mar. 17/12 St. Paddy’s Day Irish Stew Supper $ 418.11

For a total profit (after all expenses paid) $10,185.36

kitchen manager cont d jan reeves2
Kitchen Manager (cont’d) – Jan Reeves

CATERING EVENTS: gross income (April 16th, 2012 to Dec. 6th, 2012) was $13,146.13. Net income after costs was $8,979.05. There have been no catered events to date in the year 2012.

FOOD SAFETY INSPECTIONS: Two were performed on the kitchen and community centre facility, including the Snack Bar/Refreshment Stand, during meal servings this year from the Renfrew County and District Health Unit, one on July 1st, during the Canada Day Chicken Bar-b-que supper and the second one on October 19th at a Riverview Social Club Soup & Sandwich event.  Both inspections passed with "Compliance with the Food Premise Regulation of Ontario".  Both inspectors commented to me that we were doing a good job!

Due to the cooperation and generosity of our community members we have experienced a very successful year in the kitchen.

slide36

AGM Discussion:

A member questioned why the kitchen door is always locked.

Response was that items have been missing from the kitchen recently, and as it is the Board’s responsibility to safeguard WDRA assets, it was agreed that the door be locked and key holders be limited. Jan and Brenda had keys available when asked.

It was agreed that the Board will entertain alternate solutions if approached by member(s).

hall bookings jan reeves
Hall Bookings– Jan Reeves

Many groups use the Community Centre on an ongoing basis. They are:

  • Riverview Social Club – Wednesday afternoons from Sept. to June
  • Fitness Classes – Monday evenings and Thursday mornings from Sept to June
  • 4-H Club – Fall session and Winter session
  • Tween Dances – once a month year round
  • Euchre Nights (proceeds to the WDRA) Thurs. evenings
  • Our Lady of Grace Separate School
  • Westmeath Public School
  • UOV Aces Hockey Teams for Dry land Training and meetings

Other rentals include dances, hockey banquets, birthday parties, anniversary celebrations, fishing tournaments, polling station, conferences, weddings, showers, Teas, family reunions, church suppers, and funeral celebrations of life.

hall bookings cont d jan reeves
Hall Bookings (cont’d) – Jan Reeves

Any party/person interested in seeking information with respect to renting our hall premises may obtain it online at www.Westmeathtoday.ca where there is the BANQUET HALL RENTAL AGREEMENT FORM, and the FACILITIES RENTAL RATE PAMPHLET on display, or by leaving a message on the telephone at 613-587-4841, or contacting us by e-mail at WDRA@nrtco.net.

GROSS HALL BOOKINGS: There were 33 hall rentals with total gross fees invoiced in the amount of $8,573.74 (Apr 2011 to Apr 2012)

I would like to extend a special thank you to Kim Quast, our facility cleaner, and MeldeHaan, our maintenance manager, who have kept the kitchen and hall premises in top shape since coming on board. Both of these individuals have stepped up to the plate and keep this building in A-1 condition.

bar manager gord reeves faye campbell
Bar Manager– Gord Reeves & Faye Campbell

19 CASH BARS ** (Apr 16 2011 to Mar 17,2012):

April 16 Trute Wedding $ 289.10

May 6 4-H Trivia Night $ 169.00

June 3 BAIT dinner $ 448.74

June 8 Riverview Pot Luck $ 198.00

June 28 turHuurne Anniversary $ 403.99

July 1 Canada Day $2,572.25

July 29 Pappin Reunion $ 712.64

Aug. 18 Hotchkiss Memorial $ 450.01

Aug. 27 Dog Days Tournament $ 263.52

Oct. 1 White Anniversary $ 711.33

Oct. 8 Winter Birthday $ 312.74

Oct. 22 Boomers Dance $ 424.25

Nov. 6 Krose Memorial $ 179.00

Dec. 10 Riverview Dinner/Dance $1,122.70

Jan 7 Tomkinson Birthday $ 17.54

Jan 28 Muskrat Trivia $ 263.10

Feb. 24/25 Beachburg Adult Hockey $ 237.50

Mar. 3 Winter Carnival $ 324.96

Mar. 17 Trevor Alguire St. Paddy’s $ 924.25

Profit (after all expenses) = $ 10,024.62

** Under the WDRA Permanent Liquor License

bar manager cont d gord reeves faye campbell
Bar Manager (Cont’d) – Gord Reeves & Faye Campbell
  • Volunteer hours for the time period amounted to 817.5 hours.
  • A special thank you is extended to Ardell Thomas who looked after ticket sales and an accounting of bar receipts for each function.
  • IMPROVEMENTS:
    • An up-to-date bar counter with drawers and cupboards was installed to replace the existing one which had deteriorated to the point of falling apart. This was done for the cost of materials only. The construction and installation was supplied by Ted Kingston free of charge, assisted by Mel deHaan and Gord Reeves.
    • The former two-door stainless steel refrigerator which was replaced in the kitchen is now incorporated for use in the bar area.
  • There is a carefully monitored inventory system in place which tracks purchases and sales for each event.
facility manager peter crosby
Facility Manager – Peter Crosby

Mel

Mel has done a tremendous job for the WDRA this year – it’s been a year since he started. He regularly volunteers more hours than he is paid for. His diligence regularly caught issues before they became serious, thus saving WDRA thousands of dollars in service calls and repair costs. Mel is recovering from major surgery and will be recuperating for several months.

Short Season:

Ice started later this year (new chiller) and we shut down earlier due to some unusually warm weather and a leaking roof.

facility manager cont d peter crosby
Facility Manager (Cont’d) – Peter Crosby

Chiller:

  • Old chiller was deemed to be not repairable, new chiller was required.
  • New chiller was installed by AC Mechanical.
  • During installation it was discovered that the ammonia was leaking into the brine.
  • This was fixed by AC Mechanical.
  • The brine was tested later in the year and not found to be different than when initially tested.
facility manager cont d peter crosby1
Facility Manager (Cont’d) – Peter Crosby

Technical Standards And Safety Authority (TSSA) Inspection:

  • Inspection conducted in October 2011
  • Several issues were identified and we negotiated compliance dates. Issues related to :
    • Registration of the refrigeration plant,
    • record keeping,
    • replacement of relief valves,
    • testing of ammonia gas detector,
    • emergency stops,
    • labels for piping in the compressor room,
    • warning lights,
    • alarms and signage.
facility manager cont d peter crosby2
Facility Manager (Cont’d) – Peter Crosby

Regular Maintenance:

  • Routine checking of compressors, chiller and ice measurement.
  • Routine ice maintenance, shaving and flooding to keep the right ice thickness
  • Routine maintenance of Hall and dressing rooms
  • Check emergency lights and fire alarms
  • Routine/monthly water sampling / testing – one adverse report received in the summer... rectified.
  • Furnace maintenance – Hall
  • Zamboni maintenance and repairs.
facility manager cont d peter crosby3
Facility Manager (Cont’d) – Peter Crosby

Dehumidifier

We were able to get a used/newly refurbished dehumidifier from Cimco. Part of the deal is that they will do the install and we will have to erect a stand for it to sit on. The stand may cost +/- $6-8K.... this will help keep moisture down in Fall and Spring... the cost to date: 2 cases of beer. Installation date – tbd.

Volunteers and Flooders

Thanks go out to all the volunteers who helped Mel during the year and to all the Flooders without whom we wouldn’t have the good ice we have. Graham and Nick Desjardins; Bob, Mike and Robert Watson; Andy Anderson; Arnold deRuiter and Terry Bromley; Tommy Dunfield, Rick McDonald, Johnny Veillieux; Dave and Sarah Bromley; Mel and Me.

facility manager cont d peter crosby4
Facility Manager (Cont’d) – Peter Crosby

Multi-year Capital Plan

  • Details are reported under the Strategic Plan
  • Thanks go to members of the Physical Plant sub-committee for their work:
    • Art Bromley
    • Tommy Dunfield
    • Bryan Dupuis
    • Peter Ethier
    • Mel deHann
    • Peter Crosby
facility manager cont d peter crosby5
Facility Manager (Cont’d) – Peter Crosby

Issues for Next Year:

  • Minimally a temporary fix is required to reduce the leaking.
  • Evaporator condenser: we may be able to get one more year out the current one / we are looking at trying to pick up a used, good conditioned condenser.
  • Hot water for the Zamboni: We had to take out the oil fired water heaters (they were red-flagged) and we were advised that electric water heaters would meet our needs. Unfortunately, there is not enough power coming into the building to fire the heaters.
closing remarks brenda grady
Closing Remarks– Brenda Grady
  • As we move into the future I am very positive.
  • After listening to the Executive Reports; what a busy year we have had.
  • We plan on opening and running the facility for the coming year.
  • We plan on moving into the future using the results of the feasibility study as our guide.
  • We will continue to be guided by a few very general objectives:
      • To provide the broadest range of recreational and social facilities and services possible that will enhance the active life styles and wellbeing of the Westmeath and Area Residents.
      • Be all inclusive in scope, targeting preschool-age children, school aged children, youth, teens, young adults, adults, seniors, people of all ages with special needs, families, community agencies, institutions and potential partnerships.
      • Maintain the Recreation Center at the heart of the community. People in the community are where peace, security, meaning and fulfillment happen.
closing remarks brenda grady1
Closing Remarks– Brenda Grady
  • We have an amazing facility, as well as an incredible community, which I am very proud to be a member of.
  • We welcome your comments on how we can improve our Community Center for you and how we can help develop your ideas for new activities and events. If you have any comments or suggestions, please come and talk to us.
  • I would like to thank everyone for coming out this evening.
  • Brenda turned the meeting over to Joe Trimm to run the Board Nominations and Elections.
2012 13 wdra board positions
2012/13 WDRA Board Positions

President Brenda Grady

Past President Cathy Williamson

Vice – President Cathy Norlock

Treasurer Anna Morrow

Secretary Stacy Robinson

Kitchen Manager Sherry White

Bar Manager John Morrow

Sports Co-ordinator Korena Dament

Facility Co-ordinator ** Vacant

Director at Large Vacant

** Bryan Dupuis declined because he felt the new conflict-of-interest article in the constitution eliminated him from taking a position.

  • Motion to Close Nominations: Izett McBride
  • Seconded: Crystal Kranz
  • Passed