Stanford University Embedding e in Course Sites

1. Stanford University Embedding e in Course Sites Helen Josephine Head, Engineering Library Stanford University 3 July 2008

2. Background • Converging interest in linking electronic books and articles into Coursework/Sakai • School of Engineering, Stanford University • “Bookless” Library to open in 2010 • Developing programs and services to deliver library information 24X7 • Associated Students of Stanford University • Requested access to more online articles from the library to replace course readers from the bookstore • Coursework Team at Stanford • Committed to creating a solution to help integrate licensed content and research guides into course sites

3. Engineering Library Customer Base • School of Engineering • Faculty: 250 • Graduate Students: 3,000 • Undergraduates: 700 • Emeritus Faculty: 115 • Research Programs, Centers, Laboratories, Research Groups: 100+ 30% of total Stanford student body is enrolled in the School of Engineering

4. Departments • Aeronautics and Astronautics • BioEngineering • Chemical Engineering • Civil and Environmental Engineering • Computer Science • Electrical Engineering • Management Science and Engineering • Materials Science and Engineering • Mechanical Engineering

5. School of Engineering Key Priorities • Information Technology—research in software/hardware/communications • Bioengineering—fusion of the life sciences and engineering • Environment and Energy—focus on water, urbanization, health, global climate change • Nanoscience and Nanotechnology—advancing the science and technology of very small structures

6. The new Engineering Library • Strategically placed in the School of Engineering Commons building • Near the café, open exhibit area, and active learning space • Centerpiece of the new Engineering Quad • Designed to promote formal and informal collaboration: a place to foster community, meet friends, professors, team members, investigate ideas • Services and programs designed to enhance use of e-content in the collaborative spaces in the Commons and in the Library, via the web and Coursework

7. Engineering Commons Building

8. Floor Plan

9. Current 16,000 ft2 15 study tables 56 study carrels 12 soft seating 12 public kiosks 6 photocopiers 40,000 print books print reference (3,000 vol) print journals (27,000 vol) Theses on site (8,000 vol) 2 Subject Librarians 4.5 Library Assistants Planned 6,000 ft2 4 study tables 10 study carrels 20 soft seating 4 public kiosks 2 photocopiers 12,000 print books + 40,000 e-books e-reference and web tools e-journals (only) 12,000 titles Theses off site (current 2yrs on site) 5 Subject Librarians 2 Library Assistants Space and Staff Comparison

10. Interior View

11. Time Line • January 2008—Site preparation and demolition • Spring 2008 –Construction started • Spring 2010—Construction complete • Summer 2010—Move to new library

12. Challenges • Think outside the Octagon—provide service throughout the commons. • Library focused on user access and management of online resources & services • Deliver immediate access to materials stored off-site • Use web technologies to deliver point of use instruction and research guides • Integrate e-content into instruction • Retain the “library as destination” both physical and virtual

13. Coursework/SakaiProject Objective • Fully integrate electronic resources, library created course/ subject research guides, supplemental course materials and course readers into Coursework/Sakai at Stanford University.

14. Coursework SitesWinter Quarter 2008

15. Roles in Coursework • Course Admin • Can read, revise, delete and add both content and participants to a site. • Guest • Can read content, and add content to a site where appropriate. • Head TA • Can read, revise, delete and add both content and participants to a site. • Instructor • Can read, revise, delete and add both content and participants to a site. • Librarian • Can read and add content, but can not see student data • Student • Can read content, and add content to a site where appropriate. • TA • Can read, add, and revise most content in their sections.

16. Why add “Librarian Role?” • Permission for library staff to add links to e-content in the “Materials” section of Coursework class site • Required and supplemental reading • E-books with link to online catalog record • E-books with link to provider’s website (Science Direct, Springerlink, E-brary, KNOVEL, CRC Press) • Journal articles with link to the DOI for the article from publisher’s website • Research Guide or list of sources prepared by Librarian • Word document or html page with links to specific resources, databases, webpages • Class guides prepared by librarians assigned to the class

17. Librarian Role Permissions • Homepage- view only • Announcements- view, create, revise own content, delete own content • Assignments—no access • Discussion- post • Drop Box- upload to/download from own box only, no access to student drop boxes • Grade book—no access • Materials- view, create, revise own content, delete own content, see hidden content, see content associated with any section • Schedule- view, create, revise own content, delete own content • Section Info—no access • Syllabus- view only

18. Links to individual books and articles Links to a list of books and articles

19. Partners • Coursework Team at Stanford • Coursework Liaisons at Graduate School of Business • Coursework Liaisons at the School of Law • Librarians at the Green Library and the Engineering Library • Associated Students of Stanford University (ASSU)

20. Project Milestones • Create Librarian role within Coursework • Role created, Spring 2008 • Workflow for Fall 2008 classes in development • Implement Sakaibrary tools—Citation Helper • Test in Fall 2008 • Create Library Research Guide link placed on site depending on School, subject or department • Under development • Create Project space for librarians to collaborate on research guides • Test in Winter 2009

21. Questions?