portfolio planning and the space allocation footprint
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Portfolio Planning and the Space Allocation Footprint. Office of Portfolio Development. Today’s Presentation. Explain the Portfolio Planning Team’s mission, goals and tactics as they relate to this year’s space allocation and siting processes.

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Presentation Transcript
today s presentation
Today’s Presentation
  • Explain the Portfolio Planning Team’s mission, goals and tactics as they relate to this year’s space allocation and siting processes.
  • Gain an understanding of the Space Allocation Footprint and how it relates to the siting process and charter schools.
portfolio planning
Portfolio Planning


The mission of the OPD Planning Team is twofold:

  • To maximize student access to highest-demand instructional services.
  • To ensure efficient utilization of space, creation of space, and distribution of services.

Program Areas:

Alternative Learning Centers Gifted and Talented

Career and Technical Education Universal Pre-Kindergarten

Charter Schools New Traditional Public Schools

District 75 Transfer Schools

District 79 (LYFE, GED, 1-yr Suspension Centers)

portfolio planning goal priorities

To establish a picture

of programmatic demand that

results in “highest value” seat



To successfully site programs

through a transparent process, in accordance with the instructional footprint, and the established timeline.


Demand Analysis - Enrollment

Establish accurate enrollment projections through improved predictive models.

Develop a data-based process that “values” seats based on programmatic demand and determines priorities when multiple programs demand space.

Supply Analysis - Facilities

Determine the instructional footprint for each program.

Identify the locations where there are opportunities to create, expand or relocate programs in light of demand.


Develop and implement plans to communicate portfolio decisions to parents, CECs, and elected officials.

Ensure that communication with principals and school based staff is aligned with public engagement.

Portfolio Planning Goal & Priorities
space allocation footprint
Space Allocation Footprint
  • What is it?
    • It serves as the minimum space allocation for an organization or program.
    • A guideline for making decisions around space when multiple organizations are located in a building
    • Additional space available in excess of the footprint should be divided equally or indicates there is space for an additional program
underlying assumption
Underlying Assumption
  • Classrooms should be used as efficiently as possible
    • In MS and HS, students move from class to class. Therefore classrooms can be used most periods throughout the day
    • Elementary Schools are unable to use their space as efficiently and therefore require more space
guiding principles
Guiding Principles
  • The footprint allocation does not assume a class size but is based on the number of sections in a school
  • Specialty rooms (art room, science lab, etc.) are assigned based on the overall enrollment at a school
  • The DOE will honor a school’s current class size – or an approved plan to reduce class size– but will also expect that the school is making full use of specialty rooms consistent with the Footprint
  • There are existing footprints for the following areas
    • Schools
      • K-12 General Education (DOE and Charter)
      • Small Learning Communities (in progress)
      • CTE School (in progress)
      • Transfer Schools
    • Programs
      • Lyfe Centers (in progress)
      • Alternative Learning Centers (in progress)
      • GED Access Programs
      • D75 programs (in progress)
example demographics
Example- Demographics
  • Middle School XYZ
    • 320 students
    • 6th grade- 4 sections
    • 7th grade- 5 sections
    • 8th grace- 4 sections
    • Self Contained Special Education- 2 sections
example minimum allocation
Example- Minimum Allocation
  • Middle School XYZ
    • Full Size Classrooms- 10
    • Specialty Classrooms- 2
    • Science Lab- 1
    • Self Contained Classrooms- 2
    • Resource Room- .5
    • Administrative Space- Equivalent of 4-6.5 classrooms