Agenda

2. Agenda Welcome and introduction to proceedings – John McLevy, Chairman Approval of the Minutes of the AGM held on Friday 13th October 2017 Report of the Management Committee Receipt of the Accounts year ended 31st July 2018 Election of Management Committee Members Resolution to disapply the requirement to undertake a full professional audit Discussion

3. Agenda – Item 1 Welcome and introduction to proceedings Approval of the Minutes of the AGM held on Friday 13th October 2017 – Trace Templeman, Committee Secretary Report of the Management Committee Receipt of the Accounts year ended 31st July 2018 Election of Management Committee Members Resolution to disapply the requirement to undertake a full professional audit Discussion

4. Agenda – Item 2 Welcome and introduction to proceedings Approval of the Minutes of the AGM held on Friday 13th October 2017 Report of the Management Committee – Alun Evans, Vice-Chair Receipt of the Accounts year ended 31st July 2018 Election of Management Committee Members Resolution to disapply the requirement to undertake a full professional audit Discussion

5. Community Shares & Shop Purchase Total Funds raised £395,700 126 members > 40% membership Average £3,140 Shop Purchase Price £350,000 less deposit £3,282 £346,717 plus purchase fees/costs £10,674 £357,391 Remaining Share Account Cash £38,309

6. Agenda – Item 3 Welcome and introduction to proceedings Approval of the Minutes of the AGM held on Friday 13th October 2017 Report of the Management Committee Receipt of the Accounts year ended 31st July 2018 – Barry Coltham, Treasurer Election of Management Committee Members Resolution to disapply the requirement to undertake a full professional audit Discussion

7. Year on Year sales comparison 13wk average sales %age comparison to 2017

8. 3. Accounts for year ended 31st July 2018Profit and Loss Account – Sales / COS

9. 3. Accounts for year ended 31st July 2018 Profit and Loss Account - Expenses Main Operating Costs

10. 3 .Accounts for year ended 31st July 2018 Operating Surplus & Donations

11. 3. Accounts for year ended 31st July 2018 Balance Sheet as at 31st July 2018 - Assets

12. 3. Accounts for year ended 31st July 2018 Balance Sheet - Liabilities & Nett Assets

13. 3. Accounts for year ended 31st July 2018 Vouchers for new residents, raffle prizes at events and charity donations from our loose change collections!

14. 3. Accounts for year ended 31st July 2018 Community Share interest payment Committee propose to pay those Community Shareholders who did not waive their entitlement, 2.5% interest on their holding for the year 6th April 2018 to 5th April 2019. We aim to pay before the end of this tax year. This is in line with our prospectus and is being accrued in our accounts now. Please register your agreement by a show of hands.

15. Agenda – Item 3 Welcome and introduction to proceedings Approval of the Minutes of the AGM held on Friday 13th October 2017 Report of the Management Committee Receipt of the Accounts year ended 31st July 2018 Election of Management Committee Members – Jill Evans, Assoc Secretary Resolution to disapply the requirement to undertake a full professional audit Discussion

16. Election of Management Committee Members There being less than 12 applications , the new committee is duly elected.

17. Agenda – Item 5 Welcome and introduction to proceedings Approval of the Minutes of the AGM held on Friday 13th October 2017 Report of the Management Committee Receipt of the Accounts year ended 31st July 2018 Election of Management Committee Members Resolution to disapply the requirement to undertake a full professional audit – Barry Coltham, Treasurer Discussion

18. 5. Resolution to disapply the requirement to undertake a full professional audit for the 2017 - 18 Accounts All UK small companies are exempt from statutory audit if: • Sales are less than £6.5m per annum • or net assets are less than £3.26 m • or less than 50 people are employed. Your Committee’s Recommendation therefore is that:- We do not undertake a full professional audit of the 2017-18 accounts and disapply in accordance with Rule 51 of the Rules of the Association (NB. The accounts have been viewed by an accountant, but not fully audited) RESOLUTION: That shareholders vote to accept this recommendation by show of hands

19. Agenda – Item 6 Welcome and introduction to proceedings Approval of the Minutes of the AGM held on Friday 13th October 2017 Report of the Management Committee Receipt of the Accounts year ended 31st July 2018 Election of Management Committee Members Resolution to disapply the requirement to undertake a full professional audit Discussion – John McLevy, Chairman

20. Two key topics for us..... Our Building Our team

21. Third key topic for us..... Our Building Our team Our business First 11 weeks of Financial Year comparison Customers Sales 'Basket' 2018 10,455 £35,532.87 3.40 2017 10,175 £34,565.37 3.41 % 103 103 100

22. Two key topics for us..... Our Building Our team Overall condition not as bad as.... Trees dealt with Local builders approached about Roof , gutter and chimney works.....

23. Two key topics for us..... Our Building Our team Volunteers always welcome and needed Tasks not normally 'visible'... Gardening, hedge trimming, lawn mowing Sorting newspapers Cleaning – shop, shelves... Taking cash/cheques to bank Ordering from over 25 suppliers Collecting stock from some suppliers Getting stock from supermarkets.... Monitoring best-before-dates Booking orders into computer system Maintaining accounts Odd maintenance jobs – lights, painting, repairing breakages, improving stores Scheduling volunteers (herding cats :-)

24. Two key topics for us..... Our Building Our team Volunteers always welcome and needed Tasks not normally 'visible'... Gardening, hedge trimming, lawn mowing Sorting newspapers Cleaning – shop, shelves... Taking cash/cheques to bank Ordering from over 25 suppliers Collecting stock from some suppliers Getting stock from supermarkets.... Monitoring best-before-dates Checking stock levels Booking orders into computer system Maintaining accounts Odd maintenance jobs – lights, painting, repairing breakages, improving stores Scheduling volunteers (herding cats :-) We need to have people able to step up to these tasks as backup or eventual replacements

25. 10 years old in March!