VOLUNTEER SUPPORT – RECRUITING PARENTS

1. VOLUNTEER SUPPORT – RECRUITING PARENTS

2. LEARNING OUTCOMES • Understanding Why We Need To Recruit Parents? • Where & How Can We Find Parents Volunteers? • What Actions Do We Take To Recruit The Right Parents? • How To Recruit Parents? • What To Do To Maintain Good Volunteer Retention?

3. PARENT RECRUITMENT • ATTITTUDE – What we think • APTITUDE –What we know • ACTION – What we do

4. PARENT RECRUITMENT WHY PARENTS?

5. POSSIBLE VOLUNTEERS: • YOUTH • PARENTS • NON SCOUTERS

6. PARENT SCOUTERS He Advantages • Different professions • Can be more reliable in attending meeting • More mature and more responsible Disadvantages • Less scouting experience • Can be biased to their own child • Will leave the group once the child leave

7. PCC Membership • Beavers: ~900 • Cubs: ~1100 • Scouts~ 800 • Ventures ~ 500 • Rovers < 150 • Parent Volunteers: 900 Active Members

8. PARENT RECRUITMENT WHERE & HOW CAN WE FIND PARENT VOLUNTEERS?

9. WHERE? • WEEKLY MEETING • ANNUAL GROUP ACTIVITIES • SEPT- ANNUAL GENERAL MEETING/POPCORN FUNDRAISING • OCT - GROUP INVESTITURES/APPLES SALES NOV - REMEMBRANCE DAY SERVICE • DEC - CHRISTMAS GATHERING • FEB - BP& P DINNER • MAR – KUBKAR RALLY ( BEAVER & TRUCK) • APRIL – SCOUT TREES • MAY - GROUP FAMILY CAMP • JUN - YEAR END CEREMONY

10. PARENT RECRUITMENT Group Committee’s Role The Group Committee can play an important part in the volunteer recruitment process. Section Scouters often struggle to have meaningful conversations with parents about volunteering because they’re so busy with youth and their meeting. Having a Group Committee member present to engage with parents during drop-off and pick-up, allows the Group to develop their parent prospect pool. Having the Group Committee’s involvement in the recruitment process also helps ensure the integration of the volunteer screening and onboarding processes, ensuring a great experience for new applicants.

11. WAYS TO REACH OUT TO PARENTS • Check Myscouts – Parents signed up to help the group during registration. ( Reports – Parental Involvement Report) • Posting Ads internally among your active member parents ( Email, Newsletters, E-News) • Post your Ads in your Meeting Area. ( Have a portable board or Easel if meeting area don’t have a bulletin board for Scouts Group • Make an announcement at your group meetings as well as have all your activities set for the year and create a sign up sheets. • Make a Scout Fair – have a booth for each activities at the end of April and have a sign up sheets for every activity.

12. PARENT RECRUITMENT WHAT ACTIONS DO WE TAKE TO RECRUIT THE RIGHT PARENTS?

13. SCOUTS CANADA RECRUITMENT STRATEGIES Selective Recruitment Process Selective recruitment about finding the Right People, with the Right Skills for the Right Responsibilities

14. SELECTIVE RECRUITMENT • In passive recruitment, prospects approach your organization and you give them responsibilities that suit their skills. Your approach flows like this: People --- Skills --- Responsibilities • In active recruitment, you determine what responsibilities that you want to recruit for and approach prospects that have appropriate skills. Your approach flows like this: Responsibilities --- Skills --- People

15. Role Play: You are a Group Commissioner desperately looking for a Volunteer and you have a prospective parents in the group that you want to recruit ANY QUESTION?

16. PARENT RECRUITMENT WHAT SKILLS DO WE NEED TO HAVE TO ACHIEVE OUR GOAL?

17. WHAT SKILLS DO YOU NEED TO RECRUIT PARENTS? • COMMUNICATION SKILLS • KNOW THE DIFFERENT ENGAGEMENT STYLE • UNDERSTANDING THE BRAIN SYSTEM

18. THE BRAIN SYSTEM

19. THE BRAIN SYSTEM

20. Assessing Parent Engagement Style

21. PARENT RECRUITMENT WHAT TO DO TO MAINTAIN GOOD VOLUNTEER RETENTION?

22. TOP FEW REASONS WHY BEST PEOPLE QUIT: • OVERWORKED • RECOGNITION – FEELING UNDERVALUED • LACK OF INDEPENCE – Micromanagement • DISENGAGEMENT • POOR OFFICE MANAGEMENT • HIRING AND PROMOTING THE WRONG PERSON • FEW GROWTH OPPORTUNITIES

23. VOLUNTEER RECRUITMENT CYCLEPROSPECT ENGAGEMENT CYCLE

24. POSSIBLE JOB POSITIONS FOR NEW PARENTS • Help Scouters Purchase Craft materials • Help Group Committee in setting up Fundraising Event ( Purchase the Apple, manage kids sign up sheets, book sales location…) • Help Scouters to Purchase snacks for youth members • Help Scouters do the booking of events • Be the Group weekly First Aid Attendant • Help prepare and serve food during Group event ( AGM, Investiture, BP Dinner and many more)

25. GROup Commissioners SUPPORT TEAM

26. 5 PILLAR FOR VOLUNTEER SUPPORT

27. VOLUNTEER SUPPORT • ORIENTATION • Introduction—Screening Interview • Orientation to Scouting—After screening is completed • Section Orientation • Investiture • Ongoing Support—throughout the first year

29. FORMAL TRAINING • WB1 or WB2 training • Personal Development ( First Aid, Canoeing or Food Safe Certificate) • PROGRAM TOOLS • has access to the key program resource • Myscouts David Huestis Training • IN PERSON SUPPORT • Section Scouters, Group Commissioners, Service Team members, and Council staff • FEEDBACK AND RECOGNITION • receives relevant and timely feedback and recognition for his/her contributions to Scouting.

30. The primary role of all support Scouters and staff members is to facilitate the delivery of high quality programs. This requires focus on appointing the right people to the right roles, ensuring that volunteers receive clear and meaningful orientations, and seeing to it that experienced Scouters are in place and willing to provide regular coaching accompanied by meaningful recognition. With a constant and steady commitment to our volunteers, the number of youth reached by Scouting will increase. The quality of their experiences will improve. Our ability to shape the leaders of tomorrow will grow.

31. Parent Volunteer Resources • http://www.scouts.ca/scouters/recruitment/parent-engagement/ • http://www.scouts.ca/wp-content/uploads/scouters/NSWK.pdf • http://www.scouts.ca/wp-content/uploads/scouters/Volunteer-Support-Strategy.pdf.