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Udny Community Trust Company Ltd

Udny Community Trust Company Ltd. Governance and funds. A Brief Background. Turbine at Tillymaud Farm in Udny, Aberdeenshire Type: Enercon E48 Output: 800kW Capacity: 2000 MWh /annum Operational by 6 th July 2011 Grid Upgrade Aug 2011 Sept 2011 – First full month of Production.

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Udny Community Trust Company Ltd

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  1. Udny Community Trust Company Ltd Governance and funds

  2. A Brief Background Turbine at Tillymaud Farm in Udny, Aberdeenshire Type: Enercon E48 Output: 800kW Capacity: 2000 MWh/annum Operational by 6th July 2011 Grid Upgrade Aug 2011 Sept 2011 – First full month of Production. Loan transferred – Construction to Operational So, where do we bury the time capsule Last lift of the day Almost ready for the concrete

  3. Udny Community Trust Company Ltd We had consultation events. We formed a Steering group We are working on a draft 'scheme' Funding structure Application form Assessment rules

  4. Community Consultation • Planning for Real meeting May 2008 • Making it Real meeting March 2011 • Udny Parish Improvement Project 23/24th March 2012.

  5. Output from the Planning for Real Event May 2008 (1) Community Action Community events involving music, dance, art and sport. Part support for Development Officer. Creation of a team of volunteers to create, lead and support community activities. Community Organisations Village Halls, Sports Clubs, youth organisations, community clubs, Church. Charitable Support Adoption of a “good cause” out-with the Parish selected by the community, to receive 10%of total income each year.

  6. Output from the Planning for Real Event May 2008 (2) Youth Scholarship Creation of a Scholarship fund to support school leavers broaden their experience through gap year projects. Two scholarships per year will aim to involve at least 50 young people over the life of the project. Environmental Action Development of footpaths, bridleways and links to the regions extensive network of pathways. Improvement of the energy efficiency of public and private buildings within the community with energy audits and energy saving investments. Investigation of other renewable energy projects. Community Health & Wellbeing Provision of facilities within a new Udny community hall to help all ages within the community.

  7. OUTPUT From Making it REAL Event March 2011

  8. Funding Criteria to be set. • How often are funds transferred to Trust company? (3 Monthly) • How much funds are available at any point in time? (45K per annum Year 1-3) • What funding programmes have the Trust Board agreed to support?

  9. Udny Community Trust Company Ltd The following shows how the scheme will handle all types of applications? And from discussion we intend to follow these simple principles: Separation No Conflict of Interests Transparency

  10. Application Proposed Process Flow chart Validation by Development Officer Under £500r Over £500r Assessment And Scoring By Sub Group Mentor(S) Discussion and Decision at Board Meeting

  11. Scoring System • Need to recruit a pool of trust members who will form a virtual sub-committee to assess and score individual applications. • Sub-group must consistently apply set criteria and declare any conflicts of interest. • Process will be automated in the near future. (RGU are conducting feasibility study)

  12. Udny Community Trust Company Ltd A score sheet is NOTfor: The final say in applications Comparing differing applications ItISfor Identifying weaknesses Comparing judges assessments Assessing similar applications

  13. Mentors • Need to recruit a pool of trust members or outside consultants where the skill set is scarce, who will act as mentors for individual applications. • These mentors must not take any active part in the board decision-making process. • A register of mentors and their skills will be held and maintained by the development officer.

  14. Udny Community Trust Company Ltd We have decided that until we gain more experience we will concentrate our funding on activities which will probably have charitable status. These include:- Small grants to local organisations Youth Scholarships Heritage Projects

  15. Udny Community Trust Company Ltd Directors roles: The directors do not have to do all roles but need to ensure all roles are done. They may have personal and family 'interests' They may wish to be involved in a project

  16. Udny Community Trust Company Ltd The scheme to be looked at in draft will: Recruit Mentors Appoint sub Group assessors Go through the step by step process Who does what How it will be monitored and measured.

  17. Udny Community Trust Company Ltd Progressing to a final scheme. 1. Recommendation to members to adopt the governance and scheme 2. Directors then to confirm funding proposal priorities 3. Members adoption of priorities

  18. Udny Community Trust Company Ltd Progressing to a final scheme. Before issuing application forms we must: Set timetable agree forms Set up evaluation Set measurements

  19. Udny Community Trust Company Ltd Then we get going. Thank You

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