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PROJECT MANAGEMENT

PROJECT MANAGEMENT. H. Sterner E. Thurow Energiewerke Nord GmbH. H. Sterner, E. Thurow, EWN, chapter 4. Project management. System analysis of company. Decommissioning. Working package. Project structure plan. strategy and personnel development. concept planning. approval.

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PROJECT MANAGEMENT

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  1. PROJECT MANAGEMENT H. Sterner E. Thurow Energiewerke Nord GmbH H. Sterner, E. Thurow, EWN, chapter 4

  2. Project management System analysis of company Decommissioning Working package Project structure plan strategy and personnel development concept planning approval Decision tree Project no yes Capacities Cost Time limits Responsibilities Technical Part project concept Working packages yes no KKR KKR Contamination Plant KGR KGR PROJECT atlas inventory unit 1-5 unit 1-5 INFORMATION SYSTEM Cost / Personnel capacity Time schedule / Mass flow / Money flow Dose application plan Critical path Disposal €

  3. Project management • boundary conditions • establishment of project strategy • project structure • project planning/calculation • project realisation • project controlling • summary

  4. political: financial: • acceptance by authority and public • legal/licensing constrictions • specific local conditions • availability of budget • cash flow technical: social: • plant and site conditions • plant design • availability of fuel storages • waste management possibilities and disposal options • personnel age and competence • personnel strategy • integration in project • privatisation strategy 1. Boundary conditions

  5. 2. Establishment of project strategy • Basis • Plant inventorization • - activity • - material and masses • - documentation • Plant condition • - necessary backfitting • - presence of fuel and waste • - buildings • Company objectives

  6. Overall plant KGR 1.800.000 Mg Radiologically unrestricted material Other radioactive residuals (buildings and facilities) 566.400 Mg 1.233.600 Mg Remaining building structures Concrete as radioactive waste Dismantling plant parts for free classing or fro decay storage 69.200 Mg 471.200 Mg 26.000 Mg Package production, sorting according to material and radiology Air locks, buffer strorages, treatment stations Restricted reuse Disposal as Controlled reuse Disposal as Unrestricted Decay storage and utilization conventional waste and utilization in radioactive waste release (Class D) (Class B) (Class C) nuclear facilities (Class F) (Class A) 28.400 Mg 2.500 Mg 3.750 Mg (Class E) 16.500 Mg 511.100 Mg 4.150 Mg Inventory (mass flow)

  7. Key issues • personnel • licensing • project management • dismantling • waste management • site reuse

  8. Basics for the project analysis • fresh and spent fuel management • waste management • dismantling strategy • mass flow logistic • post operation • personnel strategy • site reuse options • define main dependencies between activities • define mile stones and overall project life time • prepare key decision plan (with arguments)

  9. Project analysis - overview

  10. Key decisions by EWN • direct dismantling instead of safe enclosure • necessity of a new dry spent fuel storage • necessity of an interim storage with treatment capabilities for radioactive material from dismantling due to lack of final disposal capacities • license for decommissioning and dismantling instead of operation license prolongation preferable • project realisation by own staff instead of contractors • site reuse for industrial and energetic uses instead of green field recultivation

  11. 3. Project structure • definition of main project parts • technical concept • basic time schedule • work break down

  12. Work break down structure EWN

  13. Basic time schedule – critical path

  14. Organisational issues • organigram • main responsibilities • basic handling structure

  15. Organigram of EWN GmbH 2000

  16. Organisation principles – main responsibilities legend: PM - project management OD - operational departments responsible assistance what to do PM OD when to do PM OD capacity planning PM OD (how much where) how to do OD PM who is doing OD -

  17. Organisation principles – basic handling structure PM - responsibility OD - responsibility

  18. Project structure list- Work breakdown (extract) A Megaproject A1 Decommissioning KGR A16 Demolition buildings A1601 Demolition planning buildings A1603 Demolition reactor hall unit 3 and 4 A160301 Dismantling floor liner A1607 Demolition waste buildings A1613 Demolition wet fuel storage

  19. Project structure list- Work breakdown (extract) A A Megaproject Megaproject A1 A1 Decommissioning KGR Decommissioning KGR A11 A11 Dismantling monitored area units 1 Dismantling monitored area units 1 - - 4 4 A1101 Dismantling planning A1101 Dismantling planning A110104 Dismantling planning generator A110104 Dismantling planning generator A1103 Dismantling monitored area (rooms) A1103 Dismantling monitored area (rooms) A110304 Dismantling facilities turbine hall unit 1 A110304 Dismantling facilities turbine hall unit 1 A110304 Dismantling facilities turbine hall unit 1 A11030404 Dismantling generator 2 A11030404 Dismantling generator 2

  20. Project structure list- Work breakdown (extract) A Megaproject A5 Waste management A51 KGR (Greifswald) A5101 Planning waste management A5102 Radioactive waste A5103 Conventional waste A5107 Containers A52 Waste management fuel elements (KGR) A5201 Fuel elements units 1-5 A5202 Sale of fuel elements A5203 Fuel elements wet storage

  21. O Interrelated project structures (1) Work breakdown structure Responsibility structure V R Project leader Project Project engenieer Part project Technical responsible Program Object structure Site Plant Building Building part

  22. Interrelated project structures (2) Type of work T Main category Detailed category Phase structure P Main phase Sub phase

  23. Project information system (Master Planning Tool–MPT) The IT-tool has to support the whole process of the project management with - precise planning data,- precise cost calculation data as well as to realize a careful and complete - mass flow supervision, - activity flow supervision, - project supervision.

  24. Master Planning Tool (MPT)

  25. Master Planning Tool – modules A registration modules A1 project structure/object structure (inputs) responsibilities, budget, project live time, connections/conditions A2 inventory 1) mass 2) description 3) geometry 4) origin (room, building) A3 dose rate/contamination 1) dose rate catalogue of rooms 2) contamination catalogue of inventory

  26. Master Planning Tool – modules B planning/calculation B1 work estimates (mh), work preparation modules B2 personnel planning (departments) B3 cost estimation (calculation, planning) B4 scheduling/mile stones/dismantling planning

  27. Master Planning Tool – modules C supervision modules C1 mass flow C2 demands on manpower (within) and contracting (outside), claim of deliveries and performed work per activities C3 comparison - nominal/actual 1) time (%) 2) cost (€) 3) manpower (mh)

  28. Master Planning Tool – modules D information modules D1 documentation D2 reports (data concentration, actual situation, estimation for future)

  29. 4. Project planning/calculation 29

  30. Cost structure and calculation principle Cost package groups 1 Planning 2 Execution 3 New installation 4 Waste disposal 5 Operation / Overhead Cost packages for preparation and execution: 1 Dismantling in the monitored area 2 Manual dismantling in the controlled area Masses 3 Remote dismantling in the controlled area or other 4 System decontamination plant specific data 5 Dismantling of contaminated building parts 6 Demolition of building parts Specific cost factors for 1 Personnel expenditures Manpower / 2 Material costs 3 Auxiliary costs Costs

  31. Cost package list (extract) Cost package groups CPG 1: Planning 1.1 Dismantling planning 1.3 Demolition planning CPG 2: Execution 2.1 Dismantling monitored area 2.2 Dismantling controlled area 2.3 Remote dismantling 2.4 Decontamination CPG 4: Waste management 4.1 Radioactive waste 4.3 Containers, transport and handling equipment 4.4 Free release / conventional dump

  32. secondary process of calculation dismantling capacity specific capacity X needed [Mh] factor [%] needed [Mh] Calculation and planning steps primary process of calculation dismantling mass cost specific dismantling capacity X Mh [kg] factor needed [Mh] kg

  33. Cost calculation-specific factorsexample 1 Monitored area Factor Correction factor name size name size 1. manpower preparation VPU1 2% preparation VPU2 5% execution VPU1 2% working place preparation 2% removal of insulation 0,05 Mh/kg dismantling (execution VPU2) 0,022 Mh/kg dismounting, i.e. no dismantling 0,86 lack of space 1,20 internal transport 7% radiation protection 6% documentation 2% 2. direct costs consumables 0,08 €/kg contractor 0,03 €/kg tools 0,03 €/kg special tools case by case

  34. Cost calculation-specific factorsexample 2 Controlled area Factor Correction factor name size name size 1. manpower 3% preparation VPU1 preparation VPU2 10% execution VPU1 10% working place preparation 4% r e m o v a l o f insulation 0,16 Mh/kg dismantling unit 5 0,026 Mh/kg dismounting, i.e. no dismantling 0,86 (execution VPU2) dismantling unit 1-4 0,036 Mh/kg lack of space 1,1 - 1,2 12% internal transport radiation protection 12% documentation 2% 2. direct costs consumables 0,11 €/kg contractor 0,04 €/kg tools 0,18 €/kg special tools case by case

  35. Project management – calculation step: example for manpower 12050224 - Dismantling reactor hall unit 1/2 - room group 04 - 2 CPG 2.2 Dismantling mass: components/facilities: 500 Mg isolation: 50 Mg step 1: dismantling - components/facilities 500 000 kg x 0,036 Mh/kg = 18 000 Mh removal of isolation 50 000 kg x 0,16 Mh/kg = 8 000 Mh 26 000 Mh step 2: preparation VPU1 26 000 Mh x 3 % = 780 Mh preparation VPU2 26 000 Mh x 10 % = 2 600 Mh internal transport 26 000 Mh x 12 % = 3 120 Mh radiation protection 26 000 Mh x 12 % = 3 120 Mh documentation 26 000 Mh x 2 % = 520 Mh 10 140 Mh å = 36 140 Mh

  36. Project management – calculation step: example for direct costs 12050224 - Dismantling reactor hall unit 1/2 - room group 04 - 2 CPG 2.2 Dismantling mass: components/facilities: 500 Mg isolation: 50 Mg 1. consumables 550 000 kg x 0,15 €/kg = 84 363 € 2. contractor 550 000 kg x 0,04 €/kg = 19 684 € 3. tools 550 000 kg x 0,26 €/kg = 140 605 € 4. special tools å = 244 653 €

  37. Development of specific factors- example

  38. estimated costs Basic time schedule Project calculation top down Project Part project Program Working package Time Costs Activity Action Task bottom up Detailed project planning planned costs Detailed time schedule 5. Project realisation – key position of working packages

  39. Project realisation - approval procedure for performing of working packages • check of (by PM) - meeting the starting conditions - budget control - availability of own personnel capacities • commitment for realization by PM • PM orders: - subcontractors - investments (through the commercial department)PM releases: - manpower and life time/mile stones (to the operational departments)

  40. Project realisation purchase order [contractor; hardware] contract/ order realisation invoice payment direct costs workingpackage approval budget I T S Y S T E M analysis own work(EWN) work order sub work order time sheets realisation

  41. claiming of working orders registration of dismantled material (mass flow supervision) invoice of contractors(services) time consumption OD MPT used manpower kg direct costs schedule/ mile stones PM checking period: bi-weekly / monthly checking level: activities Project realisation - registration of actual data

  42. 6. Project management - controlling tasks • assessment of differences between actual and nominal data • adaptation of cost specific factors and correction factors • control of the exploitation of manpower capacity (mh) and dismantling productivity (kg/mh) • feedback of correlated factors into the planning tool of the MPT (project information system) • shifting of working packages outside the critical path on time (smoothing of capacity peaks)

  43. Licensing time schedule Basic time schedule EWN EWN A 1305 A 1305 Dismantling ... Dismantling ... basic time schedules G l o License 1 b a l ( t o p ) License 2 c o n t r o l l i n g License 3 A 130503 license issued mile stone EWN Execution planing D Activity detailed time schedules e t . a i l . e d . c . o n . t r . o l l i . n g . Action Project management -controlling: time schedule

  44. Basic cost controlling- example EWN - long term cost complete project time medium term costs 5 year yearly costs 1 year Ministry of Finance estimated actual costs medium term planning project licensing yearly budget yearly planning monthly update update each 2 years yearly update yearly update C H A N G E S I N P R O J E C T (time schedule, costs, capacities)

  45. Basic time schedule (extract) EWN

  46. Yearly project costs

  47. g c t n t n i l i g e e o m d n r l w i i o e m t l u n t n t g 2 e d n u b g o o a r i n a a n + r c u l t i i a a w o m l 1 s d n y o n t s a 4 l t s o t s i i l o m i e i r u i + t n i d l o t b e p 3 e m u n t h d u m r t e t t i f a r u v n e t a a n s u x t s o e c Project management – controlling:personnel capacities and categories – 1st calculation

  48. g t c n n i t l i g e o m d e n r l w i o i m e t l u n t n t g 2 e d u n g b o o r a n i a a n + c t r u l i a i a w m o l s 1 d n y o t n s a l 4 s t o t s i i l o i e m i u i r + t n i l d o t b p e m 3 e u n t h d u r m t e t t i f a r u n v e t a a s u x n t s e o c Project management – controlling:personnel capacities and categories – 2nd calculation

  49. Project controlling; meeting basics Category Frequency PL-meeting daily • operative issues • Project Leader, Project Engineer PM-meeting weekly • operative issues • Project Manager, Project Leaders Time schedule bi-weekly • critical path issues • PM, PL, Techn. Dept., purchase Cost-meeting monthly • costs > 50,000 € • PM, PL, TD, purchase, finance Company-meeting semi-annually • strategical issues • as above + costs, personnel and directors

  50. Quality Assurance Programme Instructions 3 Procurement and storage 1 Organisation 2 Planning 4 manufacturing, installation 5 Post operation 6 Maintenance commissioning site operation decommissioning waste management 9 Audits 7 Treatment of deficiancies 8 Documentation

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