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RFI /RFP Guidelines. Provided by CLFE CASFAA 2008, December 8, 2008 Anaheim , CA. Presented by, Thalassa Naylor, Sallie Mae. Why have a lender list? . For your students Competition encourages quality improvements and good service Choice – ability to pick the best lender for them

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rfi rfp guidelines

RFI/RFP Guidelines

Provided by CLFE

CASFAA2008, December 8, 2008

Anaheim , CA

Presented by,

Thalassa Naylor, Sallie Mae

why have a lender list
Why have a lender list?
  • For your students
    • Competition encourages quality improvements and good service
    • Choice – ability to pick the best lender for them
    • Protection from predatory lenders
  • For your financial aid office
    • Lenders that use your preferred process
    • Lenders that you have pre-screened for service and other important factors
    • Control your office time investment
rfi or rfp
RFI or RFP?

Request for Information (RFI) Request made during the project planning phase where a buyer still may need to identify product requirements, specifications, and purchase options. RFIstypically indicate that award of a contract will not automatically follow. Often followed by RFP.

Request for Proposal(RFP) An invitation for providers of a product or service to bid on the right to supply that product or service to the individual or entity that issued the RFP.

why do an rfp
Why do an RFP?

To ensure fairness in lender selection and create an audit trail for federal compliance

To find lenders that use your school’s preferred process

To find lenders that offer the best quality products and services for your students

To ensure that you are providing your students with a list of committed and reputable lenders

the rfp process
The RFP Process

Planning

Survey Development

Solication

Scoring/Selection

Notification

planning
Planning

Planning is bringing the future into the present so that you can do something about it now.

- Alan Lakein, time management expert

Begin with the end in mind.

- Stephen Covey

planning1
Planning

RFP Committee

  • Draw from more than just the financial aid office – others with a vested interest in the end results.
    • FA Office
    • Business Office/Bursar
    • Student Representative
planning2
Planning
  • DefineTimeline
    • When do you need to have your lender list?
    • How much time to do you need to prepare?
    • How much time do you need to review?
    • Build in a recommended 6 weeks for lenders to respond (less than 4 is challenging for lenders if you want quality responses)
planning3
Planning

1/1 – 1/15 1/16 – 2/28 3/1 – 3/14 3/15

Plan

List

Respond

Eval

Planning &

Development

Lender Response Time

Evaluation

Decision

planning4
Planning

Selection Criteria

What factors will you use to select your lenders?

What is most important to the institution?

What is most important to the your students

More on this later…

planning5
Planning

Develop a scoring methodology

Creating a way to score the responses is important:

a numeric way to compare lender responses that is less likely to be subjective.

You can weight more heavily things that are of more importance

planning6
Planning

RFI Structure

Clearly numbered response questions will ensure every response can be compared

Organization of questions by topic ensures focused responses and makes review easier

Online/electronic response vs. paper

Supplemental requested materials

survey development
Survey Development
  • Define how you want to base your decision and build survey around these criteria. For example:
    • Lender stability and commitment
    • Customer Service
    • Process Flow
    • Specific Products Need
    • Debt Management/Default Prevention
    • Other criteria
survey development1
Survey Development

General Lender Information

  • Stability and financial strength
    • how will they fund the loans
    • short and long term financial positioning
  • Experience in Student Lending
  • Commitment (what do they do beyond just the loan?)
    • Financial literacy
    • Outreach
    • Scholarships
    • Philanthropy and CommunityService
survey development2
Survey Development

Customer Service

Borrower service experience

School service & support

Online options

Collateral and information

Financial Literacy and Education

Debt Management

Default Prevention

survey development3
Survey Development

Platform & Processing

  • Define your preferences
    • Can lenders use your preferred process?
    • If not, what is their process?
  • Guarantor choice
  • Borrower application process
  • Loan delivery
  • Servicing
survey development4
Survey Development

Possible FFEL Topics

Funding stability

Guarantor partners

Borrower benefits*

Debt management & default prevention

Other value added services

PLUS

Servicing *

Loan Sales *

*may be irrelevant in current market

survey development5
Survey Development

Possible Private Loan Topics

Eligibility Criteria

Pricing

Borrower benefits

Customer service

Repayment options

Cosigners

Program specific loans

Debt management & default prevention

solicitation
Solicitation

Invitation to Respond/Communication

  • Provide complete information on when, how, to whom, supplemental materials required.
  • What’s in it for the lenders?
    • total volume for each loan product
    • # oflenders tobe selected
    • Length of placement
solicitation1
Solicitation

Getting invitations out to lenders:

ListServ (ie. CASFAA)

Personal invitations to lenders – hard copy or electronic (preferred)

CLFE

scoring review and selection
Scoring, Review and Selection

Each response received should be run though your scoring and review model developed during planning.

Any follow up or clarification requests should be determined quickly so lenders can respond.

Select your final list of lenders!

notification
Notification
  • Notify all selected lenders promptly in writing (email is fine).
  • Notify all non-selected lenders promptly in writing (email is fine).
    • If possible, provide those not selected with reasons for non-selection. Assists them in understanding where they are not competitive, where they didn’t meet your processing criteria, or where they can improve.
remember
Remember

Include at least three unaffiliated lenders (not same ownership).

Disclose that borrowers have the right to choose any lender, including lenders that are not on the lender list.

disclosing the criteria used to select the lenders on the lender list (this can be generically stated ie. Best customer service, met our institutions processing flow standards).

reviewing the lender list frequently

slide24

The following CLFE members indicate they provide support, tools or resources for developing an effective lender RFP.

  • Great Lakes GreatLakesRFPTeam@glhec.org
  • Sallie Mae http://www.salliemae.com/schools/financial_aid/straight-talk/seven-steps.htm
  • TGSLC List Assist

http://www.tgslc.org/products/listassist/ or contact TG’s Lender Consultant team at lenderrequests@tgslc.org

  • Total Higher Education (T.H.E.)

http://www.theloanprogram.org/FAO/lenderpartners.aspx

or contact Lacey Carter at lcarter@theloanprogram.org

  • USA Funds

contact your USA Funds representative or Brent Dove at brent.dove@usafunds.org

clfe resources
CLFE Resources

For the latest updated information, please go to our website at www.CLFE.org

Thank you!

acknowledgements
Acknowledgements

This presentation and information compiled by the CLFE RFP Committee:

  • Thalassa Naylor, Sallie Mae
  • Lacey Carter, Total Higher Education
  • Kim Thomas, National Student Loan Program

For more info and a more detailed document containing this information, please visit our website at www.CLFE.org