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WO-200 IT Baseline for Bureau IT Investments Background and Recommendations Summary. July 25, 2006 Melanie Rhinehart. Introduction. Purpose Successful Team Approach Overview Recommendations Detailed Explanation of Recommendations Accept or Reject Recommendations Move Forward.

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slide1

WO-200 IT Baseline for Bureau IT InvestmentsBackground and Recommendations Summary

July 25, 2006

Melanie Rhinehart

introduction
Introduction
  • Purpose
  • Successful Team Approach
  • Overview
  • Recommendations
  • Detailed Explanation of Recommendations
  • Accept or Reject Recommendations
  • Move Forward

2

it baselining approach methodology used to baseline wo 200 bureau it investments
IT Baselining Approach Methodology used to Baseline WO-200 Bureau IT Investments

Actions

#1: Align each IT system within a Line of Business

#2: Assess system alignment to mission and priorities

#6: Assess the health of each system

#3: Identify system functionality duplications and overlaps

#4: Assess overlapping infrastructure

#5: Develop recommendations for moving forward

3

it baselining approach in contrast to iv v
Focus on business use of IT

User Survey

System structure

Portfolio optimization

Alignment with organization and Federal directions

Portfolio-relative financials

Focus on project mechanics

Artifacts

Documentation

Project optimization

Alignment with project projections

Project-focused financials

IT Baselining Approach In Contrast to IV&V

2 different approaches ― both add value

IT Baseline Approach

IV&V Approach

Focus on Portfolio as a whole

Focus on Project-level assessment

4

it baselining approach financial analysis findings
IT Baselining ApproachFinancial Analysis Findings

What we did

What we found

Recommendation

Reviewed MIS, PM-Tracked and Business Case Projected

IT Costs

  • Inconsistent financial data
  • Data validation not required for MIS
  • Project Manager cost tracking is more detailed than MIS
  • Financial data useful for broad conclusions only

To make financial information usable for IT Baselining, require more detailed MIS data and rigor in definition and collection

What the BLM Enterprise Architecture is already doing

BEA working with WO-200 budget teams to identify as-is processes and developing recommendations for process improvement through BEA’s Business Process Reengineering services

5

it baselining approach extensive data collection for these line of business systems
IT Baselining ApproachExtensive Data Collection for these Line of Business Systems

Range/Vegetation

Rangeland Administration System (RAS)

Rangeland Improvement Project System (RIPS)

Rangeland Information System (RIS)

Emergency Stabilization & RehabilitationProof of Concept (ES&R)

Inventory Data System (IDS)

Native Seed Network (NSN)

Weeds

Forestry

Forest Vegetation Inventory System (FORVIS)

Timber Sales Information System (TSIS)

Geographic Information Systems

Enterprise-GIS Services (E-GIS)

Planning/Socioeconomics

e-Planning version 1

e-Planning version 2

Economic Profile System (EPS)

Wild Horse and Burro

Wild Horse and Burro Information System (WHBIS)

Wild Horse and Burro Program System (WHBPS)

Recreation

Recreation Management Information System (RMIS)

Accessibility Data Management System (ADMS - DOI-mandated)

6

wo 200 business model how do it systems fit into the information value chain
WO-200 Business ModelHow Do IT Systems Fit into the Information Value Chain?

Planning and Decision Support

Field Operations

Feeds

  • Work with BLM customers
  • Collect raw data
  • Implement plans and decisions
  • Organize raw data
  • Analyze data
  • Create information toinform managementdecisions
  • Create plans or decisions

Guides

RAS, TSIS

RIPS, RIS, Weeds, ES&R

RMIS, ADMS

EGIS

EPS, NSN

IDS, FORVIS

ePlanning V1, V2

WHBIS, WHBPS

7

wo 200 national portfolio scope
WO-200 National Portfolio Scope

Size of the WO-200 Portfolio in contrast to the IT Cap for FY03 through FY06

WO-200

Systems

2.6%

WO-200

Systems

2.6%

WO-200

Systems

3.3%

WO-200

Systems

3.0%

Remaining

Investments

97.4%

Remaining

Investments

97.4%

Remaining

Investments

96.7%

FY06

Remaining

Investments

97%

FY05

FY04

8

FY03

Source: Spending Cap Documents ― http://web.blm.gov/itim/capital_planning/index.htm

collected information baseline project data collection in partnership with wo 200
Collected InformationBaseline Project Data Collection in Partnership with WO-200

Information Focus Areas

Data Collected

Information for current and projected project IT tasks

Information Management priorities

Data components

User information

Hardware (development, staging, and production)

Software (development, staging, and production)

System interfaces (current and future needs)

System dependencies (current and future needs)

Costs tracked by PMs

Costs tracked by MIS

Costs projected in business cases

PERFORMANCE OF IT TASKS

SYSTEM

FINANCIAL

9

USER OPINION

WO-200 end user satisfaction survey

system health example 3 perspectives to assess the health of the wo 200 systems

Survey Perspective

User Survey

System Health Example3 Perspectives to Assess the Health of the WO-200 Systems

Strategy Perspective

Extent of Collection ofStrategic Data / Unique Data

Structural Perspective

Technology Alignment / Design

Healthier systems cover as much red and yellow as possible

10

system health range vegetation
System HealthRange/Vegetation

NOTE

RIS-transitioning.

IDS-data preservation.

In Development,

Not Surveyed

External

Investment

11

Using Survey, Structural and Strategy Perspectives

system health planning socioeconomics
System HealthPlanning/Socioeconomics

NOTE

ePlanning V2 is currently in procurement

External

Investment

12

Using Survey, Structural and Strategy Perspectives

system health forestry gis
System HealthForestry, GIS

13

Using Survey, Structural and Strategy Perspectives

system health recreation wild horse and burro
System HealthRecreation, Wild Horse and Burro

DOI – Mandated Investment

Currently

Being

Rehosted

In Development,

Not Surveyed

14

Using Survey, Structural and Strategy Perspectives

recommendations overview
RecommendationsOverview

Highest Value, Highest Priority

Investment / Savings Opportunities

Shared data services for treatment data.

Consider longer term replacement of current range/vegetation systems.

IRM Strategic Plan alignment suggestions.

Expanded E-GIS data strategy.

Specialized IT services.

Blueprints, O&M and remaining investment suggestions.

Minimal IT infrastructure savings available.

2

1

1

High

3

4

2

5

Benefit / Value

3

6

7

4

5

6

Low

7

Business Priority Alignment

Low

High

15

next steps
Next Steps
  • Does this approach have sufficient merit to move on to analyze WO-300?
  • What process shall we utilize for making WO-200 decisions on the recommendations?

Next up:

  • Detailed recommendation presentations

16