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Accessing Data for an External Research Request Mark Teoh & Nicole VanVoorhis research@seattleschools.org. Agenda. Program Evaluation Overview Resources available online Process for external requests Data Sharing Agreement Steps to Request Data Q&A. Program Evaluation Planning.

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Accessing Data for an External Research Request

Mark Teoh & Nicole VanVoorhis

research@seattleschools.org

agenda
Agenda
  • Program Evaluation Overview
  • Resources available online
  • Process for external requests
  • Data Sharing Agreement
  • Steps to Request Data
  • Q&A
program evaluation planning
Program Evaluation Planning
  • Step 1. What are three key features of your program?
  • Step 2. What is the desired outcome of each feature?
  • For each program feature mentioned in Step 1, please respond to the following questions:
  • Step 3. What will students do differently if they participate in your program? How will they change?
  • Step 4. What data will you need to measure this change?
  • Step 5. What data will you be able to collect within your organization to measure this change?
  • Step 6. What data will you need from the teacher, school, or district to measure this change?
data resources online
Data Resources Online
  • The Source with parental consent (source.seattleschools.org/)
  • OSPI’s report card page (reportcard.ospi.k12.wa.us), click on “data files” to access excel format
  • Research, Evaluation and Assessment’s School Reports (bit.ly/School_Reports) and the District Data Profile (www.seattleschools.org/data)
external research requests
External Research Requests:
  • Type A: Aggregate level data (example: how students in a program performed as a whole)
  • Type B: Student level data (example: how students in a program performed individually or for an organization to do their own analysis) – need data sharing agreement (see next slide)
  • Type C: Primary data collection (example: surveys, observations, interviews, etc.)
data sharing agreement
Data Sharing Agreement
  • Non-personally identifiable data
    • Student level with a proxy ID
    • Cannot identify student
    • Parental consent not needed
  • Personally identifiable data
    • Can identify each student
    • Parental consent needed, unless you are conducting research for and on behalf of the District
steps
Steps
  • Requesting Data from Seattle Public Schools
  • Type A: For aggregate level data (example: how students in a program performed as a whole)
  • Email research@seattleschools.org to receive an application
  • Fill out application and return to same address
  • You will then receive confirmation if your request is feasible/modifications needed/etc.
  • You will also receive an estimated timeframe when the data can be completed for you
  • Helpful Tips:
  • Enter as many details as possible into the research request application- include specific measures that you want, school years, school names, etc.
  • Give data file with students in your program- include SPS student ID numbers
  • Submit the request at least 2 months before you need the data
  • Type B: For individual student level data (example: how students in a program performed individually or for an organization to do their own analysis)
  • Email research@seattleschools.org to receive an application
  • Fill out application and return to same address
  • You will then receive confirmation if your request is feasible/modifications needed/etc.
  • You will then be sent one of two data sharing agreements to sign
    • Personally identifiable data sharing agreement: if you have parental consent
    • Non-personally identifiable data sharing agreement: if you do not have parental consent we can only send proxy data that cannot be identified
  • Send the signed data sharing agreement to research@seattleschools.org
  • We will then collect signatures from our legal, accounting and technology departments since this is treated as a contract.
  • You will receive an estimated timeframe when the data can be completed for you
  • Please plan accordingly this may take between 1-2 months
  • Type C: For primary data collection which includes surveys, observations, interviews, etc. please follow steps 1 and 2 and the research department will respond back to your request.
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Q&A
  • Contact us for the research application and for any of your additional questions at research@seattleschools.org