STORM RESTORATION REPORTING TO FEMA - PowerPoint PPT Presentation

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STORM RESTORATION REPORTING TO FEMA

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  1. STORM RESTORATIONREPORTINGTOFEMA Gary Hurst Manager, Corporate Accounting hurstgr@epb.net

  2. APRIL 27 STORM FACTS • 129,515 HOMES/BUSINESSES LOST POWER • 8,966 ELECTRIC LOCATIONS DAMAGED • 1,130 BROKEN POLES REPLACED • 415 TRANSFORMERS REPLACED • 193 OIL SPILLS CLEANED UP • 58 MILES OF ELECTRIC LINE REPLACED • $25,000,000 STORM RESTORATION COSTS

  3. PRE-STORM CONSIDERATIONS • UNIQUE FERC ACCOUNTS • 5616 – TRANSMISSION DISPATCHING (STORM) • 5816 – DISTRIBUTION DISPATCHING (STORM) • 5937 – OH LINE MAINTENANCE (STORM) • 5997 – FIBER/SMART GRID (STORM) • 9308 – SUPPORT (STORM) • SINGLE WORK ORDER FOR CONSTRUCTION REQUESTS (CRs) • MUTUAL AID TEMPLATE (APPA) • BOILER PLATE CONTRACT FOR CONTRACTORS

  4. STORM RESTORATION COSTS UTILITYFEMA ADMINISTRATIVE COSTS CATEGORY A CONTRACTOR COSTS CATEGORY B CREDIT CARDS/PETTY CASH/CHECKS CATEGORY F EQUIPMENT COSTS BY COUNTY LABOR COSTS CRs MATERIAL COSTS PREMISE OUTAGE TRANSFORMERS/SPILLS/SALVAGE

  5. ADMINISTRATIVE COSTS • WAS 3% OF OTHER COSTS, NOW ACTUAL COSTS • COSTS TO PREPARE SUPPORTING DOCUMENTATION • OPERATING COSTS TO VERIFY RESTORATION EFFORT • COSTS TO ANSWER NUMEROUS QUESTIONS • COSTS TO MODIFY DOCUMENTATION • ALLOCATE TO CATEGORIES A, B, AND F • EPB ADMIN COSTS: TN - $28K, GA - $15K

  6. CONTRACTOR COSTS • CATEGORY A - TREE TRIMMING • CATEGORY B - MUTUAL AID FROM OTHER UTILITIES • CATEGORY F – ALL OTHER CONTRACTORS • REQUIRED DOCUMENTATION • CONTRACTS • MUTUAL AID AGREEMENTS • INVOICES • SEPARATE STORM INVOICE • INVOICE WITH STORM COSTS IDENTIFIED BY STORM CR/FERC • LABOR, EQUIPMENT, MATERIALS, TRAVEL, FUEL, LODGING, MEALS • TIMELY • PAYMENT VERIFICATION – COPIES OF ALL CHECKS/WIRE TRANSFERS: TN - $15.1 MILLION, GA - $1.3 MILLION

  7. CREDIT CARDS/PETTY CASH/CHECKS • CATEGORY B • FUEL - $4k (CAN INCLUDE IF NOT IN VEHICLE HOURLY RATE) • MEALS - $280k • LODGING - $362k • MISCELLANEOUS - $0k • MATERIAL - $40k • MOVED TO EPB MATERIAL COSTS

  8. EQUIPMENT COSTS • CATEGORY F • LOWER OF FEMA OR UTILITY EQUIPMENT RATES – HOURLY RATES BY CLASS • EQUIPMENT USAGE MUST BE DETAILED BY HOURS PER DAY • EACH PIECE OF EQUIPMENT MUST HAVE A DRIVER IDENTIFIED FOR EACH DAY OF USE • DETAILED EQUIPMENT RECORDS MUST TIE TO DETAILED LABOR RECORDS

  9. LABOR • CATEGORY B • PERSONNEL SUPPORTING STORM RESTORATION EFFORT • OVERTIME ONLY UNLESS WORKING UNSCHEDULED TIME • CATEGORY F • PERSONNEL IN THE FIELD WORKING TO RESTORE SERVICES • REGULAR AND OVERTIME BOTH ELIGIBLE • INCLUDE NAME, JOB DESCRIPTION, RATE OF PAY, HOURS OF REG-1.5-2.0 BY DAY, TOTAL DOLLARS PER EMPLOYEE PER DAY, SORT ALPHABETICAL • MUST PROVIDE TIME SHEETS AS REQUESTED • SALARIED PERSONNEL NOT ELIGIBLE

  10. CATEGORY B LABOR • TEMPORARY EMPLOYEES/RETIREES • FOOD SERVICE • MATERIAL MANAGEMENT • OTHER • NON-UNION PERSONNEL • CALL CENTER PERSONNEL • IT SUPPORT PERSONNEL • OTHER • UNION PERSONNEL • MATERIAL HANDLERS • DISPATCHERS • OTHER

  11. CATEGORY F LABOR • TEMPORARY EMPLOYEES/RETIREES • BIRD DOGS/SCOUTS • LINEMAN • OTHER • NON-UNION PERSONNEL • BIRD DOGS/SCOUTS • LINEMAN • OTHER • UNION PERSONNEL • LINEMAN • SUBSTATION TECHNICIAN • OTHER

  12. OTHER LABOR CONSIDERATIONS • COPY OF UNION CONTRACT • OVERTIME POLICY FOR EXEMPT EMPLOYEES DURING “STORM RESTORATION” EFFORT • FRINGE BENEFIT ANALYSIS • MUST EXCLUDE EQUIPMENT MAINTENANCE PERSONNEL IF INCLUDED IN EQUIPMENT RATES • MUST PROVIDE INVOICES FROM TEMP AGENCIES FOR ALL TEMPORARY STORM WORKERS

  13. MATERIAL COSTS • CATEGORY F • NO OVERHEADS ALLOWED • PROVIDED • BY DAY • QUANTITY • DESCRIPTION • DOLLAR AMOUNT • MUST PROVIDE PICK TICKETS AS REQUESTED

  14. TRANSFORMERS/SPILLS/SALVAGE • LIST EACH TRANSFORMER REPLACED • POLE NUMBER • STOREROOM ITEM # • TRANSFORMER SIZE • STATUS – REPAIRED/DAMAGED BEYOND REPAIR • REPAIR/REPLACEMENT COST • PCB OIL TEST (PPM) • SALVAGE VALUE/DISPOSAL COST • HOW YOU DISPOSED OF OIL AND DIRT • INVOICE FROM DISPOSAL COMPANY • INVOICE FOR SALE OF SALVAGE -WIRE, ETC

  15. THE END