Presentation Transcript

1. Preparing for the county canvass:

   Provisional Voting Research
2. Provisional Research Premise
3. Obligations of the County Board of Elections after the Election County Board Staff County Board Safeguard Provisional Ballots Enter Provisional Voter information into SEIMS Provisional Voting Conduct research Make Preliminary Determination of Eligibility of each Provisional Voter Delegate Functions Make Final Determination of Eligibility of each Provisional Voter Segregate the Ineligible Provisional Ballot Envelopes Open the Eligible Provisional Ballot Envelopes Count the Ballots Preserve the Records
4. Delegating Functions The board may delegate to the director and staff (in accordance with the board’s own procedures) responsibility for making determinations regarding voter eligibility. If the board makes this delegation, it must instruct the director and employees to reserve for determination by the board itself all cases in which any material question as to eligibility exists. The board must make the final determination.
5. Determining Eligibility RESEARCH METHODS The county board has the responsibility with respect to each provisional voter to make an individual determination of that voter’s eligibility to vote in the election.
6. Principles for Determining Eligibility RESEARCH METHODS Only registered voters of the county are eligible. If it cannot be determined from an audit of voter records that the voter was in fact a registered voter, they are considered to be ineligible. Determination is based solely on documentation provided to the county board office. All material questions as to eligibility must be resolved by the county board of elections.
7. Provisional Voting Reasons
8. Category and Disposition Provisional Voting Reason Not Counted/Partial Reason ID Not Provided Incorrect Party Incorrect Precinct Jurisdiction Dispute No Record of Registration Previously Removed Unreported Move Voted During extended hours Ballot Missing from Envelope Extended Hours Order Invalidated ID Not Provided Moved out of County More than 30 days Ago Non-matching Signature Not Eligible to Vote in Current Election Not Registered Other Previously Denied Provisional Application Incomplete Registration After Deadline Removed Voter Already Voted Voting out of Precinct Wrong Party Ballot
9. For unreported move voters: RESEARCH METHODS If a voter is registered in the county, but does not appear on the records at the precinct in which the voter has resided for more than 30 days and at which the voter cast the ballot, the voter is an eligible voter and their ballot should be counted. Check that the voter did not vote at the old precinct or by absentee.
10. For previously removed voters, check: RESEARCH METHODS Cancellations from state agencies Incomplete registrations Possible previous names
11. For jurisdictional dispute voters, check: RESEARCH METHODS The district lines That the voter did not vote at another precinct That the person is properly registered
12. For ID required voters: The voter must provide appropriate ID before the county canvass. Appropriate ID includes oneof the following: NC Drivers License Valid Photo ID Bank Statement Utility Bill Government Check Other Government Document Paycheck
13. Whose Provisional Ballots will Count?
14. Whose Provisional Ballots will Count?
15. Whose Provisional Ballots will Count?
16. Whose Provisional Ballots will Count?
17. Whose Provisional Ballots will Count?
18. Whose Provisional Ballots will Count?
19. Whose Provisional Ballots will Count?
20. Whose Provisional Ballots will Count?
21. Whose Provisional Ballots will Count?
22. Whose Provisional Ballots will Count?
23. ID REQUIREMENT GUIDELINES
24. Whose Provisional Ballots will not Count? Not Registered No Record of Registration Have already voted
25. Maybe? Jr./Sr. confusion Administrative Error CBE needs additional clarification due to some other issue
26. Final Disposition by Board For provisional voters who are found to be eligible, Board must follow this procedure: Unseal the Provisional Ballot Envelopes Remove the ballots; immediately check to ensure that the ballot contains the precinct or VTD number. If this is a primary election check to ensure that the ballot is for the party marked on the envelope and on the voter’s registration record. Store all the Provisional Ballot Envelopes of all eligible voters together in a secure place. Prepare the ballots for counting.
27. Counting the Ballots After all provisional ballot applications have been considered; count the ballots of the eligible provisional voters, applying these instructions: Count only the contests in which the provisional voter was eligible to vote. Add the total provisional votes to the abstract below the total absentee votes and precinct transfer votes (in election night reporting). Do not add provisional votes to the individual precinct totals. Secure the ballots and store according to local procedures.
28. Preserve the Records Retain the Provisional Ballot Envelopes and all materials attached to the envelopes for the same period of time that other elections materials are retained for that election. Remove the voter registration/update form from the envelopes for scanning into SEIMS Provisional Voting. Secure the ballots.
29. Questions? Email johnnie.mclean@ncsbe.gov